SOW_revised.pdf

CASEY BLDG 2594 ELEVATOR UPGRADE MODERNIZATION

PR&C# W802Y910040954

STATEMENT OF WORK

ELEVATOR UPGRADE MODERNIZATION

US ARMY CORP OF ENGINEERS

CASEY BLDG 2594

7701 TELEGRAPH

ROAD

ALEAANDRIA VA

22315

PART I- GENERAL INFORMATION

A. OBJECTIVE

The United States Army Corp of Engineers is seeking the services of a qualified contractor to perform the cradle to grave / turnkey modernization of one Hydro Elevator at the Humphrey Engineer Center (HEC). The Hydro is a 1981 US Elevator Corp Hydro passenger service elevator that serves two floors at the Casey Building 2594, 7701 Telegraph Road, Alexandria VA 22315. The expected work will include the removal and disposal of elevator components not being used in the alteration, the supply and installation of new components, refurbishment of components, electrical work, minimum one-year warranty, one year full maintenance contract, value engineering (VE) review and all other work necessary to provide fully functional certified elevators. Additional work may include cab interior refurbishment, as an option to this solicitation. The contractor will also coordinate with the onsite facility maintenance manager for access controls on both elevators and the installation fire alarm vendor for any required fire alarm initiating devices per NFPA 72 standards.

B. BACKGROUND AND PURPOSE

This statement of work (SOW) describes the technical requirements of the cradle to grave / turnkey modernization and repair of 1 Hydro elevator car for the Casey Building 2594, located 7701 Telegraph Road, Alexandria Virginia.

The period of performance shall be 180 days after Notice to Proceed (NTP).

C. SECURITY REQUIREMENTS

The contractor shall submit his/her personnel who will need to enter compound for security background checks at the start of the contract. Those who are not granted access, the contractor should submit replacements.

D. GENERAL REQUIREMENTS

The contractor shall provide all services as described to perform a cradle to grave turnkey modernization and repairs of 1 hydro elevator car in this document. The contractor shall perform the below alteration of 1 hydro elevator car service between the hours of 0600 – 1530 unless otherwise approved by the COR for all equipment identified in this document. The contractor will ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents to the (COR) satisfaction and approval.

The contractor will provide a detailed Pre-Project Migration Plan to outline downtime, safety planning and procedures with the customer. The Pre-Project Migration Plan will be reviewed with the government prior to the start of the project to ensure an agreed-upon schedule is in place. The contractor will coordinate with the government while creating this plan in order to obtain a firm understanding of Information Technology, Business Operations, and Safety requirements. All materials, controls and or software installed WILL be buy American non-proprietary off the shelf products.

The contractor shall provide the Government with updated drawings and one-line diagrams with schematics for review and approval from both the Fire Marshal and Building management within 60 days of contract award.

The Service Contractor will not use any method or substances, which may cause damage to the equipment’s or systems. Any damage or loss through negligence by the Service Contractor, sub-contractor or Service Contractor's staff shall be the whole responsibility of the Service Contractor. The Contracting Officer may require the Service Contractor to make good the damage or pay for the cost of rectification.

See below for required work actions. Technical point of contact for questions or project visit (recommended) is Michael Johnson, 703-428-9172, room 129 in building 2594. Contractual POC is HECSA Contracting Office, 703-428-7153; FAX 703-428-8181.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.sam.gov Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (21), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later

E. SITE VISIT

The contractor shall make themselves familiar with the size and conditions of this (SOW) during the site visit that will be arranged prior of submitting the offers. During the site visit, the vendors will have the freedom to check on the equipment that falls under this (SOW) and ask question to the technical staff about conditions and operations them. A procurement representative will be there also to answer questions related to the contractual side of this contract.

PART II - SCOPE OF WORK

1. Background – Existing Elevators

Existing Elevator Casey Bldg 2594 Location 7701 Telegraph Road Serial # 682A065/682A064

Original Installation Date 1981 Original Manufacturer US Elevator

Controller Model US Elevator (original) Past Equipment Upgrades Door Detector

Elevator Usage Passenger Elevator Type Hydro Class Loading N/A Rated Capacity 2500 LB Rated Speed 75 FPM Floors Served 1, 2, Stops/Openings 2 Stops/2 Front Openings Entrance Opening Size 42” x 84” CO

Operation Simplex

Power Characteristics 480V

Horsepower HP Shaft Construction Masonry

Work Location- Elevators 1st Floor Machine room

General Building Work

1. Replace the existing machine room door and frame with one new rated door and frame with self-closing and self-locking hardware. Provide key to match the existing building key.

2. Fire stop the machine room and hoist ways.

3. Isolate the non-elevator related equipment within the machine room.

4. Remove the existing intake louver and exhaust fans. Remove the power wiring back to the source. Infill the openings with fire rated materials.

5. If applicable, modify the existing hoist way vent as needed to meet code.

6. Install one new high flow sump pump complete with code compliant crock, cover discharge piping, and power wiring.

7. Install code complaint signage on the new machine room door.

8. If applicable, clean the existing hoist way vent screens. Modify as needed to meet code.

Electrical Work

1. Retain the existing main line feeders. Install new shut trip disconnecting means for both mainline feed to controller and 110V building power.

• Replace and relocate the main line disconnects with 2 new heavy duty, NEMA 1 fusible disconnects lockable in the off only position.

• Replace and relocate the cab light disconnects with 2 new heavy duty, NEAM 1 fused disconnects lockable in the off only position.

• Provide load side conduit and copper feeders from the new disconnects to the elevator controllers.

2. Provide and install 1 new MCE 2000 serial link controller or like/equivalent product.

3. Provide and install new Canton Elevator or equivalent pumping unit and jack assembly.

4. Provide and install all New Fixtures (Stainless Steel - hall push buttons, digital position indicators, car operating panel, ADA- Compliant Hands-free telephone, etc.). If applicable the Gov’t prefers flush mount fixtures for the hall push buttons and position indicators. If unable due to facade or exterior of lobby walls, please submit an RFI and/or submittal with other recommendations, i.e., surface mount.

• Program the elevator phone to dial government specified phone number for telephone monitoring. Phones are installed with the following standard features:

• a. Pre-recorded message

• b. Light indicating message received.

• c. Automatic dialing

• d. Easily reprogrammable.

5. Provide and install (1) GAL Door Operator, either linear or Standard Closed Loop MOVFR, GAL hoist way door equipment, GAL car door equipment.

6. Provide and install New HW and car doors.

7. Install a junction box at the exterior wall of the machine room. From the junction box run 1 new ¾ inch emt to each controller. Install a pull string in the conduit for future phone service provided by others.

8. Install new LED lighting and new GFCIs in the elevator machine room and pits per code and spec. Lighting to comply with AMSE/ANSE A.17.1 section 2. Install battery backup wall packs in the machine room.

9. Please have control system capable or software set up for future “Emergency Power” either via Generator or other means provided by Gov’t. Battery Back-Up provided by Controller manufacturer or other, is not a means of “Emergency Power / Standby Power” Only a means of egress in case of an emergency. Provide to put all elevator related equipment on emergency standby power.

10. Provide a pre-signal from the existing ATS to the elevator controllers.

11. Install one new Silent Knight 5820XL or liked item fully addressable smoke detection/recall stand-alone system complete with lobby devices and annunciator. Provide shop drawings for approval prior to installation of the new system.

12. Standby for elevator fire acceptance testing.

13. Provide power and wiring to the new HVAC system.

14. All work to be performed during normal business hours unless otherwise directed by the government Contracting Officer.

15. Remove, haul and, dispose of all debris per all federal, state and local policies.

HVAC/Mechanical Work –

1. Install one new 3-ton ductless VRV system with low ambient kit. 2- Start up and test the operation of the new equipment.

2. Provide training to the building engineers on the new equipment for operations and maintenance.

F. PERFORMANCE OF WORK

1. Contractor shall perform this service IAW EM 385-1-1, US Army Corps of Engineers Safety and

Health Requirements Manual, National Electric Code (NEC), ASME/ANSI A.17.1 & A.17.2 and, 28 CFR

Part 36 and Public Law 101-336 -Americans with Disabilities Act (ADA).

2. Contractor shall furnish the government a warranty for a minimum of one year (12 months) for parts and service (at no additional cost to the government), including all labor and service calls if needed.

Contractor shall also provide a warranty book with as-built for all work performed, materials/equipment installed, + and Manufacturers extended warranties on equipment to the POC.

3 Contractor shall not leave any areas in an unsafe manner and shall remove debris from the complex on a daily basis.

4 Contractor shall verify measurements and site conditions prior to starting work. Contractor shall provide submittals (and be approved by the POC) for all equipment and materials prior to purchase.

5. Any Government property damaged by contractor shall be repaired to a condition acceptable to the Government at no additional cost to the Government.

6. Most work shall be performed during normal duty hours, 0700 to 1500 and off hours shall be coordinated with the P.O.C. This work may be required to be done in stages so not to hinder the government employees from completing their work.

7. Contractor shall be responsible for obtaining all information of manufacture requirements and shall install all materials and equipment in accordance with manufacturer's specifications.

8. All work shall be done in a professional workman like manner.

9. All material used for this project shall be new, and any requests to use equivalent parts and materials must be made and approved by the POC prior to purchase/installation of materials.

9. All work performed shall not be accepted until 100 % complete and operational to the satisfaction of the POC (Michael Johnson).

1. General Security Requirements:

1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website. http://jko.jten.mil/courses/atl1/launch.html

2 All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the change’s clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3 The contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

4 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

5. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

6 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

2. Local Security Policy:

1 All contractor employees who require physical access to government-controlled facilities or logical access to government information and or information systems are subject to a fitness determination and appropriate vetting. To assist in the vetting process, the contractor must submit a notice of visit form for each employee who will perform work on the contract, including at the minimum, the name, social security number and date of birth of each employee performing work on the contract that need physical and or logical access.

2 Documents containing personally identifiable information may only be submitted via encrypted email, by first class mail or it may be hand carried to the security office. Notice of visits must be submitted through the government contracting officer representative (COR) or technical representative who will deliver them to the security office. All notice of visits must be received three business days in advance of the contractor reporting for work.

3 The contractor will work through the COR or technical representative for the contract who will serve as the liaison between the security office and the contractor. Contractor employees who are not sponsored by a government employee will not be granted access to any facilities under HECSA control nor will HECSA security approve logical access to information systems if a notice of visit containing either the DOD ID number or the social security number is not provided to the security office.

4 Contractor personnel who do not require a common access card may be granted physical access based on favorable results of an NCIC III records check. Contractors who need a common access card must have the minimum of a favorably adjudicated NACI. If no investigation is on file, the CAC will not be issued until a favorable FBI fingerprints check is received by the security office and the NACI has been initiated in PSIP.

HECSA Security will initiate all NACI investigations. Contractors who require access to classified information must be performing work on a classified contract and the contract company is responsible for initiating all required investigations for the appropriate security clearance.

5 If an employee has been the subject of a previous favorably adjudicated investigation, it may be reciprocally accepted if there has not been a two year break in service and there is no presence of new and potentially unfavorable information that casts doubt about the subject’s suitability. When a background check is reciprocally accepted but is more than 5 years old, the security office may initiate an NCIC III check to ensure no new unfavorable information exists.

6 Contractor employees whose access to classified information has been suspended or revoked will not be authorized logical access to government information systems IAW AR 25-2 paragraph 4-14 b (2) until that investigation is favorably adjudicated. These personnel will also not be allowed unescorted access to government facilities until the investigation has been favorably adjudicated by the Command Security Manager. OPM Final Credentialing Standards allow agencies to deny a CAC or PIV card to any individual who has had their access to classified information denied or revoked. Further due process is not required in these situations. The contractor must provide employees who can be cleared to perform work and must immediately provide replacement employees for those who cannot be cleared.

3. Accident Prevention and Requirements:

1 In performing this contract, the contractor shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies and equipment; and avoiding work interruptions. For these purposes, the Contractor shall:

Comply with all pertinent provisions of the most recent version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation and available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf ;

(A) Provide appropriate safety personal protection equipment (steel toe safety boots, eye protection, hearing protection, reflective vests, etc.) as required by the Position Hazard Analysis;

Comply with the standards issued by the Secretary of Labor in 29 CFR Part 1910 and or 29 CFR Part 1926;

Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

Avoid interruptions of Government operations and delays in project completion dates, and;

(B) Control costs in the performance of this contract.

2 Additionally, for these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall also --

(1) Provide appropriate safety barricades, signs, and signal lights, and;

(2) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

3 Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any Stop-Work Order issued under this clause.

4 The Contractor shall require any/all subcontractors to comply with these safety requirements.

5 After receipt of a notice of award, the Contractor will:

(A) Submit in writing (within 10 working days) a proposal for effectuating this provision for accident prevention. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

(B) The plan, which will be reviewed by the Humphreys Engineer Center Support Activity, Safety and Occupational Health Office shall include but not be limited to the following:

(a) Identification and signature of on-site contractor safety officer.

(b) Identification and telephone numbers of medical emergency facilities.

(c) Medical emergency response procedures (what to do in a medical emergency).

(d) Plans for initial safety indoctrination and continuing safety training for employees.

(e) Hazard analysis and abatement.

(f) Personal protective equipment.

(g) Procedures to be used for accident reporting and investigating.

(h) Criteria for reprimand due to willful negligence towards safety standards.