SOW Repair DHW 11575 -Version 2 Mar 29.docx

SECTION 01 11 00

STATEMENT OF WORK

March 15, 2021

CONSTRUCTION

RFP Final Date: March 15, 2021 Revision 1: March 29, 2021

1. GENERAL DISCUSSION:

1.1. Project Identification

1.1.1. Project Title: Repair DHW 11575

1.1.2. IJO Number(s): DEJ215111J

1.1.3. Project Package Number(s): PS 2120

1.2. Description of Work

1.2.1. The contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to repair domestic hot water (DHW) in Bldg. 11575.

1.3. Area Description

1.3.1. Location

Bldg. 11575 is the Lancer DFAC and is located on North Fort JBLM off 41st. Division between A St. and C St.

1.3.2. Known Existing Site Condition

Bldg. 11575 has a failed Laars 1010 MBH domestic water heater that requires replacement. The DFAC is currently being provided hot water via a DPW O&M DHW temporary unit.

1.4. Principal Items To Be Accomplished

1.4.1. Base Item CLIN 0001: Replace DHW heater, Bldg. 11575, IJO: DEJ215111J, Repair

1.4.1.1. The DPW temporary DHW unit shall remain in operation during the DHW replacement for 11575. The contractor shall inform and coordinate with DPW O&M when the new equipment is installed and the temporary unit can be removed. Cut over times shall not exceed 4 hours and shall be coordinated at a non-peak time for the DFAC (may be during the weekend). The contractor shall give DPW O&M, QAR, and PM a minimum of a 72 hour notice when requesting cut over time.

1.4.1.2. Remove existing failed Laars 1010 MBH DHW water heater, heater pump, piping, flue and combustion piping, fittings, valves, electrical, etc. as required to install new DHW heater. All piping, electrical, insulation, and flue stack not to be reused by the new water heating system shall be removed.

1.4.1.3. Contractor shall demo existing domestic water storage tank to include tank, piping, drains, fittings, supports, etc.

1.4.1.4. Contractor shall demo and replace existing water heater housekeeping pad. Mechanical room shall be broom cleaned following demolition of existing water heater, housekeeping pad, and storage tank prior to new pad install. Government QAR to verify. New pad shall be installed in the same location as the existing pad and be larger than equipment with chamfered edges (minimum chamfer of ¾”). Match height of existing pad and maintain clearances from the walls. Pad shall be reinforced with rebar such that the new equipment pad can properly support the new equipment. Contractor shall provide a submittal showing that the new equipment pad meets the requirements of ACI 301. Equipment shall be securely anchored to the pad.

1.4.1.5. Install a 750 MBH DHW heater IAW this SOW and the manufacturer instructions with all required additional piping, fittings, flue, electrical, etc. as required for a complete and usable DHW heater. The new unit shall have an integrated 225 gallon storage tank. Maintain clearances around and over equipment per manufacturer recommendations and arrange all electrical conduit, piping, exhaust vent, and air intake with clearances for service of all equipment. All new piping shall match existing piping type/schedule and size unless otherwise noted. All additional DHW copper piping shall be new and clean. Drain lines shall be full size copper pipe unless otherwise specified by equipment manufacturer. Fittings shall be copper, brass, or bronze. Soldered joints shall be made with flux and are only acceptable on copper joints below 2” in diameter. Joints above 2” in diameter shall be grooved or pressed. All new piping and conduit shall be properly supported and fixed. All isolation valves shall be full port ball type with stainless steel trim. All components/fittings shall be brass, bronze, or match existing with no lead and be suitable for domestic water systems. Flush DHW system after installation. Mechanical room floor shall be wet cleaned with cleaning agent and no abandoned materials or trash prior to Government final inspection. DHW heater specifications can be seen in Attachment #1. An example meeting these specifications is the PVI Power VTX Condensing Gas Water Heater 75L-225A-PVX.

1.4.1.6. Contractor to install DHW system components IAW this SOW and the heater manufacturer recommendations. These components include but are not limited to:

a. Isolation valves, strainer, temperature thermometer, temperature and pressure relief valve, drain line with condensate neutralizer, flow switch, low water cut off (electronic), DDC temperature sensors (as required), and heater/system pumps (if required); pumps shall be inline bronze/stainless steel flange type, UL approved, and appropriate for system temperatures / IAW as-builts and manufacturer recommendations as required maintaining proper flow to / from heater. Thermometers shall not contain mercury and be Type 1 Class 3 Range C (0 to 240°F) style with 7 inch scale. Gauges shall meet ASME B40.1. Note that some components may come factory installed on the new heater; all components shall be new. All isolation valves shall be full port ball type with stainless steel trim.

b. Drain lines (neutralizer, relief valve, etc.) shall be piped to the nearest floor drain. Relief valve shall be rated for 150 psi unless specified otherwise by equipment manufacturer. All pumps shall have isolation valves on both sides of pump within 2’ of pump inlet/outlet. Temperature thermometers shall at a minimum be installed on inlet and outlet side of water heater within 2’ of inlet/outlet.

1.4.1.7. Connect existing natural gas piping to unit’s gas train inlet to include; low point drain, main gas and pilot light regulators, isolation ball valves and piping to atmosphere. Use full size black gas piping. Label all piping with type and direction of flow. Gas piping shall be painted to match existing if required. Natural gas meter size for gas train inlet pressure and piping shall be verified by the contractor. Regulator may be required based on new water heater requirements.

1.4.1.8. Combustion air duct and venting shall be new and IAW manufacturer recommendations and ANSI Z223.1 / NFPA 54. Contractor shall not exceed maximum equivalent system lengths. Horizontal vent pipe shall be sloped minimum ¼” downward toward the heat exchanger to allow condensate to drain freely unless specified otherwise by equipment manufacturer. Support at intervals no less than 4’ apart. Contractor shall modify existing roof penetrations as required for new combustion air and vent; contractor shall consider thermal expansion as required. Contractor shall provide sleeves, collars, fire stopping, and waterproofing as required for product installation and IAW manufacturer recommendations/requirements. Room air is not permitted for combustion air; dedicated combustion air duct is required.

1.4.1.9. Install a new ASME rated pre-charged full-acceptance bladder expansion tank with new isolation valve and pressure gauge. Tank shall be designed for use with DHW and be supplied with a heavy duty butyl replaceable bladder. Tank shall be appropriately sized for the system. Expansion tank shall be installed on the cold water supply line after the check valve but before the DHW heater inlet and be installed IAW manufacturer recommendations. Contractor shall adjust the expansion tank air pressure, as recommended by the tank manufacturer, to match incoming water pressure. Expansion tank location shall be determined after appropriate tank is selected; tank location will be approximately the same location as the existing storage tank that will be demoed. Note: housekeeping pad for tank will be required. Housekeeping pad/tank location shall be coordinated with Government PM before install. New housekeeping pad shall conform to the construction and submittal standards noted in 1.4.1.4.

1.4.1.10. Contractor shall insulate new piping except for drain lines with mineral fiber insulation meeting ASTM C547 or cellular glass insulation meeting ASTM C552. Insulation thickness shall match existing and have a factory applied protective jacket. Corners shall have PVC jacket. Seal the ends of pipe insulation with brush coat of waterproof vapor barrier coating. Sections of insulated piping where support hangers are installed shall have calcium silicate insulation meeting ASTM C533 under the support hangers. Calcium silicate insulation sections shall have a metal guard between insulation jacket and support hanger and insulation section shall be a minimum width of four times the width of the support hanger. All piping shall be properly supported. If any insulation materials used are listed in the following website, the materials shall meet the recycled content percentage listed: https://sftool.gov/greenprocurement/green-products/1/construction-materials/22/building-insulation/0

1.4.1.11. Contractor shall insulate existing non drain line piping that does not currently have insulation. Follow the requirements of 1.4.1.10.

1.4.1.12. Contractor shall install name and directional labeling on each type and size of piping (new and existing) and label all mechanical equipment with durable identification tags. Name and directional labeling color shall match building’s existing labeling for that type of service. Name and directional labeling shall be installed every 10’ or 270° in bends, whichever is less. Match naming in new DDC graphics.

1.4.1.13. Install new electrical breakers, conduit, conductors, etc. as required powering all equipment. Interior conduit shall be EMT; exterior conduit shall be RGS. All new conduit shall be ¾” minimum and be installed using compression fittings (watertight where exposed to elements) and be properly installed and secured per National Electric Code (NEC). Any flexible conduit runs used shall be limited to 3’ maximum in length per component and shall be properly supported. Cable ties/zip ties are not permitted for conduit support. Contractor shall update panel schedules as required.

1.4.1.14. Contractor shall install emergency disconnect switch (E-stop) conforming to ASME CSD-1 and connect new water heater to E-stop. E-stop shall be a red non-illuminated push-pull mushroom style switch. Contractor shall install switch box, conduit, conductors, etc. as required to provide a complete and useable E-stop switch for emergency water heater shutdown. Contractor shall label E-stop. E-stop location shall be near the entry to the mechanical room and exact location shall be coordinated with the DPW PM.

1.4.1.15. Contractor shall have heater started by a factory certified representative with DPW present for safety checks. The heater shall also be inspected and tested by a Washington State Boiler Inspector. Heater shall have a Washington State boiler inspection certificate. The certificate shall be included in the O&Ms and be provided to the Government as a submittal.

1.4.1.16. Contractor shall install a laminated warranty tag on all new equipment stating contractor’s name, point of contact with phone number, date of install, warranty dates, and Government PM name and email. Attach with zip tie on equipment in noticeable location and complete before Government final inspection.

1.4.1.17. Install new equipment O&M’s in a clear plastic container near heater; properly labeled “BLDG 11575 DHW O&M’s.” Complete before Government final inspection. Contractor shall supply Government PM with electronic copy of O&M’s.

1.4.1.18. Contractor shall conduct a modified Performance Verification Test (PVT) on new equipment with DPW BMS system manager. Provide a PVT checklist as a submittal before scheduling PVT. Any non-functioning equipment that is not part of this contract will be noted by the Government. Complete seven day trend after PVT. Contractor shall follow JBLM DDC specification 23 03 23 to include a 14 day notice when requesting PVT (See Attachment #2).

1.4.1.19. All recycled materials and waste shall be documented and submitted to the Government per the DPW CD Diversion and Disposal Reporting Instructions.

1.4.2. Base Item CLIN 0002: DHWH DDC Bldg. 11575, IJO: DEJ215111J, Repair

1.4.2.1. Contractor shall reconnect existing EMCS sensors and install new sensors as required to meet sequence of operations below. Contractor shall provide controllers/communication cards, programming, graphics, etc. as required to provide a complete and usable DDC system per JBLM Regulation 23 09 23 for Direct Digital Controls (DDC) (See Attachment #2).

2. Contractor shall connect new water heater and pumps (new and/or existing) to DDC. Contractor shall provide the following points and sequence of operations for the new water heater and associated equipment:

2. Water heater: On/off status and entering and leaving water temperatures.

2. Pumps (each): On/off status.

2. Storage tank: Temperature.

2. CP-02 and CP-03 shall operate IAW as-builts.

2. CP-01 (if required) shall operate IAW manufacturer recommendations

2. Water heater shall modulate based on the integral storage tank temperature to maintain 140°F in the storage tank.

2. PERFORMANCE AND SCHEDULING:

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within five (5) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 120 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.1.2. Blank copies of Government forms required by this SOW will be provided to the Contractor within 14 calendar days of award issuance. Examples of these forms include: daily reports, ENG Form 4025-R, HJB 229, etc.

2.2. Award of Options

2.2.1. N/A

2.3. Construction Phasing Requirements

2.3.1. Contractor shall coordinate all shut downs/outages with DPW.

2.3.2. The cut over from the DPW temporary unit to the new equipment shall not impede DFAC operations (lack of hot water). Contractor should plan for a weekend cut over.

2.4. Perform other work necessary

2.4.1. The contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks incidental to the completion of the project requirements. Requirements for a complete and useable product which are not explicitly called out in the SOW but are reasonably discernable via any other method than destructive testing shall be considered a requirement of the project/contract.

3. SUBMITTAL PROCEDURES:

3.1. Project Submittal Requirements

3.1.1. All submittals shall be submitted electronically (emailed) to the government Project Manager (PM) in Adobe Acrobat .pdf format. An ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001 RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format. The Government reserves the right to request submittals not listed in this SOW; any submittals not listed in this SOW but requested by the Government shall become a requirement of the project. Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Contractor shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

3.1.2. The Government reserves the right to require the contractor to resubmit any item found not to comply with the contract. This does not relieve the contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the KO from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the contractor of the requirements to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

3.1.3. Government Approval. Government approval is required for critical materials, deviations, equipment whose compatibility with the entire system must be checked, safety requirements, and other items as designated by the KO. Government approval is required for any deviations from the solicitation or accepted proposal and other items as designated by the KO. These deviations must contain proper documentation stating why this deviation is necessary and why it is beneficial to the government.

3.1.4. Information Only. Submittals not requiring Government approval will be for information only. The approving authority will not provide approval of information only submittals but shall provide acknowledgement of receipt.

3.1.5. Variations. Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government and/or overall project. Discussion with KO or their representative (DPW PM, MICC CS, etc.) prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. Specifically point out variations from contract requirements in transmittal letters. Failure to point out variations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. When proposing a variation, deliver written request to the KO, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation. Check the column "variation" of ENG Form 4025 for submittals that include proposed variations requested by the contractor. Set forth in writing the reason for any variations and annotate such variations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted variations.

3.1.6. Approval. When approving authority is KO or the designated representative, the Government will: Note date on which submittal was received. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents. Identify returned submittals with one of the actions defined in paragraph entitled "Review Notations" and with markings appropriate for action indicated. Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. The transmittal form (4025-R) showing approval of the submittal will be retained by the KO and one copy of the transmittal form will be returned to the contractor electronically. The KO's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory. Approval or acceptance will not relieve the contractor of the responsibility for any error that may exist, as the contractor is responsible for the satisfactory construction of all work. After submittals have been approved or accepted by the KO, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

3.1.7. Disapproval. Contractor shall make corrections required by the KO. If the contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, notice as required under the clause entitled, "Changes" is to be given to the KO. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the contractor's expense. If changes to submittals are necessary, the contractor shall make such revisions and submission of the submittals in accordance with the procedures above within 7 calendar days. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

3.1.8. Duration for submittal review: The Government shall have up to 14 calendar days to review each submittal starting when the Government receives the electronic submission. Longer review times may be required on a case-by-case basis.

3.2. Project Schedule

3.2.1. Prepare for approval a Project Schedule, as specified herein, pursuant to the contract clause, schedule for construction contracts. Show in the schedule the sequence in which the contractor proposes to perform the work and dates on which the contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including construction sequences, is required. The scheduling of construction is the responsibility of the contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.2.1.1. Approved Project Schedule. Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the contractor fails to submit any schedule within the time prescribed, the Contracting Officer (KO) may withhold approval of progress payments until the contractor submits the required schedule.

3.2.1.2. Default Terms. Failure of the contractor to comply with the requirements of the contract shall be grounds for a determination, by the KO, that the contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the KO may terminate the contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2.2. Basis for payment and cost loading. Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each invoice payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the KO to evaluate contractor percentage complete for the purposes of payment. Failure of the contractor to provide all required information will result in the disapproval of the preliminary, initial, and subsequent schedule updates. In the event schedule revisions are directed by the KO and those revisions have not been included in subsequent revisions or updates, the KO may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the KO. The aggregate value of all activities coded to a contract line item number (CLIN) shall equal the value of the CLIN on the Project Schedule. The Government will withhold 5% of the project amount for submission and acceptance of any and all closeout documents as specified in each project and this shall be shown on the project schedule.

3.2.3. Project schedule detail requirements. The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.2.3.1. Critical Path Method. Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.2.3.2. Level of Detail Required. Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the KO, will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

a. Activity Durations. Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Procurement activities are defined herein.

b. Permit Activities. Include permit activities, when required, with the necessary conferences and follow-up actions and dates. Include the permitting schedule in the Project Schedule, showing the sequence of events involved in carrying out the project permit tasks within the specific contract period. This shall be at a detailed level of scheduling sufficient to identify all major permitting tasks, including those that control the flow of work.

c. Procurement Activities. Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 30 days. Examples of procurement process activities include, but are not limited to: submittals, approvals, procurement, delivery, start-up, and testing.

d. Mandatory Tasks. The following tasks (as required) must be included and properly scheduled:

1. Submission of closeout submittals, equipment commissioning, controls testing plan submission, controls testing, performance verification testing, other systems testing, Contractor’s internal project inspection, correction of punchlist from the Contractor’s pre-final inspection, final inspection.

2. Government Activities. Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3. Contract Line Item Number (CLIN) Coding. Code all activities to the CLIN on the CLIN Schedule to which the activity belongs. An activity shall not contain more than one CLIN code. CLIN code all activities, even when an activity is not cost loaded (to include preconstruction and post construction activities).

3.2.4. Scheduled Project Completion and Activity Calendars. The schedule interval shall extend from Notice to Proceed (NTP) date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7-day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the contractor intends to perform work during those periods.

3.2.4.1. Project Start Date. The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called “NTP”.

3.2.4.2. Project Completion Date. Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "Project Completion”.

3.2.5. Project schedule submissions. The contractor shall provide the submissions as described below:

3.2.5.1. Project Schedule Submission. Submit the Project Schedule for approval within 7 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Project Schedule shall be at a reasonable level of detail as determined by the KO. This requirement is in addition to any required schedules or submittals submitted in response to a Request for Proposal (RFP).

3.2.5.2. Project Schedule Updates. At the request of the KO, the contractor shall provide and submit an updated Project Schedule. These submissions will enable the KO to assess the contractor's progress. If the contractor fails or refuses to furnish the information and Project Schedule data, which in the judgment of the KO or authorized representative is necessary for verifying the contractor's progress, the contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.2.6. Requests for time extensions. In the event the contractor believes they are entitled to an extension of the contract performance period, completion date, or any interim milestone date, furnish the following for a determination by the KO: justification, project schedule data, and supporting evidence (Ex: daily reports showing delays) as the KO may deem necessary. Submission of proof of excusable delay, based on revised activity logic, duration, and costs (updated to the specific date that the delay occurred) is a condition precedent to any approvals by the Government. In response to each RFP issued by the Government, the contractor shall submit a schedule impact analysis demonstrating whether or not the change contemplated by the Government impacts the critical path.

3.2.6.1. Justification of Delay. The Project Schedule shall clearly display that the contractor has used, in full, all the float time available for the work involved with this request. The KO's determination as to the number of allowable days of contract extension shall be based upon the Project Schedule updates in effect for the time period in question, and other factual information. Actual delays that are found to be caused by the contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.2.6.2. Unexcused Delays. Unexcused delays will result in a disapproval of any time extension request and the Contractor will be required to complete the work within the original period of performance. If the Contractor cannot complete the work within the original period of performance, the Contractor will be required to provide consideration to the Government in order to receive a time extension. Consideration will be established on a case by case basis but examples include but are not limited to extended warranty period, upgraded materials, etc.

3.3. Accident Prevention Plan

3.3.1. Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the contractor's overall safety and health program. Include any portions of the contractor's overall safety and health program referenced in the APP in the applicable APP element and made site specific. The Government considers the prime contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing its subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the contractor, the on-site superintendent, the designated site safety and health officer and any designated CSP and/or CIH.

3.3.2. Submit the APP to the Government personnel within 14 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

3.3.3. Once accepted by the KO or their representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the KO, until the matter has been rectified.

3.3.4. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the KO, or their representative, project superintendent, SSHO, and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. Notify the KO within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public (as defined by ASSE/SAFE A10.34,) and the environment.

3.3.5. Copies of the accepted plan will be maintained at the KO's office and at the job site. Continuously review and amend the APP, as necessary, throughout the life of the contract. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered.

4. PROJECT REQUIRED SUBMITTALS:

4.1. Pre-Construction Submittals

4.1.1. Quality Control Plan – Plan shall list contractor POC’s with phone numbers and list any subcontractor’s used with POC’s and phone numbers.

4.1.2. Accident Prevention Plan with AHA’s

4.1.3. Environmental Protection Plan

4.1.4. Hazardous materials list with safety data sheet for each material (see section 16.6). HJB Form 225 may be required.

4.1.5. Construction/Project Schedule

4.1.6. Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

4.1.7. Submittal Register (ENG Form 4288-R)

4.2. Construction Submittals

4.2.1. Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

4.2.2. Applicable materials meeting specifications of SOW.

4.3. Closeout Submittals

4.3.1. Operation and Maintenance (O&M) manual to include:

4.3.1.1. Contractor’s Warranty Letter (IAW FAR Clause 52.246-21). Contractor’s warranty period will begin on the date that the work or phase/piece of work is accepted by the Government (BOD, final, etc.)

4.3.1.2. Equipment operations and maintenance manual

4.3.1.3. Startup and test reports

4.3.1.4. Checklists

4.3.2. One printed Operation and Maintenance (O&M) manual in 3-ring binder

4.3.3. The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the contractor to meet legal requirements.

4.3.4. HJB Form 953

4.3.5. 1354(s)

4.3.6. As-Built Drawings

5. DRAWINGS , SPECIFICATIONS & CODES:

5.1. Drawings

5.1.1. The drawings outlined below are attached:

Attachment #1 – DHWH Specs

Attachment #2 – DDC Spec

Attachment #3 – As-Builts

Attachment #4 – Pictures

5.1.2. Dimensions and utility locations are approximate and must be verified in the field.

5.2. Specifications

5.2.1. JBLM DDC Specification 23 09 23

5.3. Codes

5.3.1. The Contractor shall comply with all pertinent Local, State, and Federal building life/health/safety codes as listed:

5.3.1.1. Applicable Unified Facilities Criteria (UFC)

5.3.1.2. UFC 1-200-01: General Building Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

5.3.1.3. UFC 1-200-02: High Performance and Sustainable Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02

5.3.1.4. ASA IE&E SDD

5.3.1.5. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

5.3.1.6. EM 385-1-1 (https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=7Cpck_22Ct_-w6QSGyOKVQ%3d%3d)

5.3.1.7. National Electrical Code, NFPA 70

5.3.1.8. National Plumbing Code

5.3.1.9. National Fire Protection Association (NFPA) Codes

5.3.1.10. Telecommunication Industry Association/Electrical Industry Association Wiring Standards (Building Telecommunication Wiring Standards)

5.3.1.11. Army Installation Information Infrastructure Architecture Policy (I3A)

5.3.1.12. JBLM Design Standard specifications (http://www.lewis-mcchord.army.mil/designstandards/)

5.3.1.13. JBLM 420-1 (2020)

5.3.1.14. JBLM Master Plan, which includes Architectural Appearance Standards

5.3.1.15. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste Planning and Reporting (Available through government Project Manager)

5.3.1.16. National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater

6. SAFETY:

6.1 In addition to the detailed requirements included in the provisions of this contract, comply with USACE EM 385-11, and all Federal, state, and local, laws, ordinances, criteria, rules, and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

6.2 Activity Hazard Analysis (AHA)

6.2.1 The AHA format shall be in accordance with USACE EM 385-1-1. Submit the AHA for review at least 14 calendar days prior to the start of a project; an accepted AHA is required to start onsite work. Format subsequent AHA’s as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

6.2.2 The AHA list will be reviewed periodically (at least monthly) and updated as necessary when procedures, scheduling, or hazards change.

6.2.3 Develop the activity hazard analyses using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHA will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for submittal to the KO or their representative.

6.3 HOT WORK:

6.3.1

6.3.2

6.3.3 Obtain a permit prior to performing hot work (welding, cutting, etc.) or operating other flame-producing/spark producing devices. The JBLM Fire Prevention Branch provides a training for Contractors so that they may self-issue hot work permits. CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE BEING ABLE TO SELF ISSUE A PERMIT. The contractor will provide at least two (2) twenty (20) pound 4A:20 BC rated extinguishers for normal hot work. All extinguishers shall have current inspection tags, approved safety pin, and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any hot work done at this activity. The Fire Watch shall be trained in accordance with NFPA 51B and remain on site for a minimum of 30 minutes after completion of the task or as specified on the hot work permit.

6.3.4 When starting work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency Fire Department phone number. ANY FIRE, NO MATTER HOW SMALL, SHALL BE REPORTED TO THE RESPONSIBLE FIRE DEPARTMENT IMMEDIATELY.

6.3.5 Obtain services from a NFPA Certified individual for HOT WORK within or around flammable materials (such as heating preformed thermoplastic) that have the potential for flammable or explosive atmospheres.

6.4 ARC/FLASH HAZARD ANALYSIS:

6.4.1 6.4.2 6.4.3 6.4.4 6.4.5 6.4.6 6.4.7 6.4.8 6.4.9 6.4.10 6.4.11 6.4.12

6.4.13 N/A

6.5 SAFETY LOCKOUT/TAGOUT PROCEDURES:

6.5.1

6.5.2

6.5.3

6.5.4

6.5.5

6.5.6

6.5.7

6.5.8

6.5.9

6.5.10

6.5.11 Contractor shall ensure that each employee is familiar with and complies with these procedures and 29 CFR 1910.147.

6.5.12 The Government will, at the contractor's request, apply lockout/tagout tags and take other actions that, because of experience and knowledge, are known to be necessary to make the particular equipment safe to work on.

6.5.13 No person, regardless of position or authority, shall operate any switch, valve, or equipment that has an official lockout/tagout tag attached to it, nor shall such tag be removed except as provided in this section.

6.5.14 No person shall work on any equipment that requires a lockout/tagout tag unless he/she, his or her immediate supervisor, project leader, or a subordinate has in his/her possession the stubs of the required lockout/tagout tags.

6.5.15 When work is to be performed on electrical circuits, only qualified personnel shall perform work on electrical circuits.

6.5.16 A supervisor who is required to enter an area protected by a lockout/tagout tag will be considered a member of the protected group provided he notifies the holder of the tag stub each time he enters and departs from the protected area.

6.5.17 Identification markings on building light and power distribution circuits shall not be relied on for established safe work conditions.

6.5.18 Before clearance will be given on any equipment other than electrical (generally referred to as mechanical apparatus), the apparatus, valves, or systems shall be secured in a passive condition with the appropriate vents, pins, and locks.

6.5.19 Pressurized or vacuum systems shall be vented to relieve differential pressure completely.

6.5.20 Vent valves shall be tagged open during the course of the work.

6.5.21 Where dangerous gas or fluid systems are involved, or in areas where the environment may be oxygen deficient, system or areas shall be purged, ventilated, or otherwise made safe prior to entry.

7. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

7.1. Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the Government provided daily inspection form. Daily inspection forms shall start at first day of NTP and continue until the project is 100% complete. Indicate a description of trades working on the project, the number of personnel working and hours worked, weather conditions encountered, equipment on site and hours used, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Additionally, annotate job safety evaluations/observations and their results, and any instructions given/received and any conflicts in plans and/or specifications. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

8. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS:

8.1. The Government will not exercise any supervision or control over contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.

8.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

8.3. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.

8.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

8.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor.

8.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1. The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The SSHO may not be delegated to subcontractor.

8.6.1. Provide and designate an individual as the Site Safety and Health Officer (SSHO). Provide a site SSHO at the work site as required to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the contractor. A single SSHO may cover multiple project sites on JBLM. SSHO must be readily available to perform inspections and address any issues that arise and do so in a timely manner. The contractor Quality Control (CQC) person can be the SSHO on this contract. Meet the following requirements within the SSHO (Level 3):

a. A minimum of 5 years safety work on similar projects.

b. 30-hour OSHA construction safety class or equivalent within the last 5 years.

c. An average of at least 24 hours of formal safety training each year for the past 5 years.

d. Competent person training as needed.

8.6.2. Construction Safety Hazard Awareness Training: In addition to the above experience, education, and training requirements, the SSHO must have completed the course entitled "Construction Safety Hazard Awareness Training for Contractors". If the SSHO does not have a current certification, they must obtain the course certification within sixty (60) calendar days from award.

8.6.3. SSHO Duties (to include but not limited to):

8.6.3.1. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Attach safety inspection logs to the contractors' daily quality control report.

8.6.3.2. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and subcontractors.

8.6.3.3. Maintain applicable safety reference material on the job site to include required equipment inspections.

8.6.3.4. Attend the preconstruction conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

8.6.3.5. Implement and enforce accepted APP and AHA.

8.6.3.6. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. Post a list of unresolved safety and health deficiencies on the safety bulletin board.

8.6.3.7. Ensure subcontractor compliance with safety and health requirements.

8.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC System Manager may be assigned other duties in addition to the duties required as CQC System Manager. CQC System Manager may also be the SSHO, Project Manager, or Lead Trades person. The CQC and Site Superintendent may not be the same person. The CQC may not be delegated to subcontractor. The Contractor shall also provide an alternate CQC System Manager. The alternate CQC System Manager may not be delegated to the subcontractor. The requirements for the alternate are the same as the CQC System Manager.

8.7.1. The CQC is required to possess specialized skills to assure the required work is being performed properly. The Contractor's CQC staff must maintain a presence at the job site as required during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance. A single CQC may cover multiple project sites on JBLM. CQC must be readily available to perform inspections and address any issues that arise and do so in a timely manner.

8.7.2. The CQC System Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract or a construction person with a minimum of 10 years in related work. Alternatively, the CQC System Manager may be a graduate of the USACE Construction Quality Management Course for Contractor’s (CQM-C) with a minimum of 1 year related experience and a valid CQM-C certificate.

8.7.3. As required, the Contractor shall provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the following areas: electrical, mechanical, civil, structural, environmental, and architectural.