SOW Repair Chiller B.pdf

Statement of Work/Specifications – Repair Chiller B

STATEMENT OF WORK/SPECIFICATIONS

MDC GUAYNABO – PROJECT 3D1R

REPAIR CHILLER B

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at 652 Road 28 Guaynabo PR. 00965-5700 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to repair a Chiller that is leaking oil and refrigerant.

B. SCOPE OF WORK

York Model YKK3K4H9-CWG

The contractor shall provide all labor and equipment required to recover refrigerant and make the repairs to the mechanical seals on Chiller B that is leaking. The contractor will supply and install new mechanical seals, pressurize the system with nitrogen to test for leaks, and pull a vacuum to remove contaminants from the system. Contractor will recharge Chiller with refrigerant that was recovered. Perform unit startup and check for normal operation.

Work shall include:

1. Total removal of Chiller B refrigerant, capacity of 3,065 lb.

2. Total removal of Chiller B, oil.

3. Remove shaft seal.

4. Install shaft seal.

5. Check alignment and adjust as needed.

6. Change oil filter and refill with York type K, 4 cans of 5 gallon.

7. Pressurize the system (Chiller B) with dry nitrogen up to 140 PSI

8. Conduct a leak check of chiller B.

9. Conduct a vacuum on Chiller B that reach minimum of 700 microns, 500 microns preferred.

10. Recharge Chiller B with recovered refrigerant (any additional refrigerant will be covered by MDC

Guaynabo)

11. Startup Chiller B and leave it in normal operation as manufacture specifications.

C. UTILITIES

The FBOP will provide water, use of restrooms, a small forklift, and electricity service (120V to 480V) for contractor equipment. The contractor will provide all other equipment, supplies and materials needed to complete this project.

D. TESTING AND ACCEPTANCE

The Contractor shall notify the CO and the COR prior to removing nitrogen from system and before gauges are removed during vacuum, so that BOP required staff can be available to observe testing.

E. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at MDC Guaynabo upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

F. OTHER

1. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

2. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

3. It shall be the Contractor’s responsibility for obtaining all measurements, torque and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

4. All parts shall be OEM original equipment manufacturer.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 6:30 AM to 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will MDC Guaynabo or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials shall be stored in a designated area mutually agreed upon between the COR and the contractor.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday. The contractor shall remove all tools in a daily basis; no tools will be left in the job site.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every work day for the duration of the project.

D. Security Clearance:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into MDC Guaynabo.

The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

5. The performance period for the project will be 60 calendar days from issuance of the notice to proceed.

This will allow enough time to order parts and have them delivered.