SOW - Renovate Mill House - Canal Point FL.pdf

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United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Renovate Mill House

USDA ARS Sugarcane Field Station 12990 Hwy. 441N

Canal Point, FL 33438 Asset ID 662500B09A

Prepared by:

Tochie Ezento Date: 7/14/2021

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STATEMENT OF WORK

1.0 PROJECT:

Project Title “Renovate Mill House” at the USDA ARS Sugarcane Field Station,12990 Hwy. 441N, Canal Point, FL 33438.

2.0 PROJECT CONTACT PERSONS:

Name and Address Phone / Email

Contracting Officer

(CO)

Jessica Pacheco 141 Experiment Station Rd Stoneville, MS 38776

Office: 662-686-5414 jessica.pacheco@usda.gov

Engineering Project Manager (EPM / COR)

Tochie U. Ezento 141 Experiment Station Rd Stoneville MS 38776

Office: 832-866-1194 tochie.ezento@usda.gov

Administrative Officer

(AO)

Audra MacNaught, AO 12990 US Hwy 441 N Canal Point, Florida 33438

Office: 561-924-5227 (ext.19) audra.macnaught@usda.gov

Location Monitor

(LM)

George Carpenter 12990 Hwy 441N Canal Point, FL 33438

Office: 561-924-5227 (ext. 116) george.carpenter@usda.gov

Research Leader (RL)

Dr. Duli Zhao 12990 US Hwy 441 N Canal Point, Florida 33438

Office: 561-924-5227 (ext.17) duli.zhao@usda.gov

Safety, Health, & Environmental Management Branch (SHEMB) Representative

David Daniels 950 College Station Rd Athens GA 30605

Office: (706) 248-8194 david.daniels@usda.gov

SCOPE OF SERVICES:

The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

mailto:jessica.pacheco@usda.gov mailto:tochie.ezento@usda.gov mailto:audra.macnaught@usda.gov mailto:george.carpenter@ars.usda.gov mailto:duli.zhao@usda.gov mailto:david.daniels@usda.gov

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a. The contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The contractor shall furnish a technical and cost proposal to provide services for “Renovate Mill House”. The project is located at USDA ARS Sugarcane Field Station,12990 Hwy. 441N, Canal Point, FL.

a. The contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The contractor’s work shall adhere to the criteria stated within these project requirements and specifications. All abatement efforts shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: AHERA; ANSI; ARI; CFR; EPA;

OSHA; FL State Dept. of Health Services’.) and health and safety codes, in effect at the time of contract award.

c. Davis Bacon Wage Rates apply to all construction contracts more than $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

d. Projects more than $150,000 will require a bid bond. Additional, Payment and Performance bonds will be required for projects exceeding $35,000. Obtaining and the cost of these bonds is the responsibility of the contractor. Proof of Insurance is also required.

4.1 Quote:

a. The quote shall include all work described in 4.2 Description of Work. All quotes and detailed cost spreadsheets shall be submitted in unlocked MS Word and MS Excel formats with the formulas working to facilitate quote evaluation.

4.2 Description of Work:

Scope of Work. The contractor shall provide all material, personnel, equipment, tools, fuel and other items or services necessary to remodel the workroom of Building 9. The work will consist of demolition and disposal of the existing laboratory furniture, anti-slip flooring, fluorescent lighting fixtures, and ceiling tiles. Once the demolition is completed, imperfections with the room shall be corrected, and the contractor will supply and install new flooring, laboratory furniture, lighting fixtures and ceiling tiles.

The contractor shall purchase and install two new mini-split air-condition units; sized adequately to keep the lab at the required temperatures. Please contact the location monitor and the Research leader to determine where the new air-conditioning units will be installed.

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The contractor shall provide all labor, materials, and equipment necessary to alter the workroom of Building 9, known as the Mill House, of the USDA ARS Sugarcane Field Station.

Work will include but is not limited to:

(1) Removal of the current laboratory casework, mechanical chases, countertops, and sinks.

(2) Removal of the eye wash station.

(3) Scrape, sandblast, or grind away the existing anti-slip floor coating.

(4) Remove ceiling panels and T8 fluorescent light fixtures.

(5) Level the concrete.

(6) Extend the hot water supply to the new sink.

(7) Remove and replace all damaged or cut RFP panels and trim.

(8) Modify the existing water supply, wastewater drains, and electrical circuits to suit the new casework.

(9) Move the computer wiring to new workstation.

(10) Replace two existing doors and hardware.

(11) Paint doors and doorframes.

(12) Install new 4’ LED drop in light fixtures.

(13) Install new epoxy anti-slip flooring system and cove base.

(14) Provide and install new laboratory cabinets, counter tops, sinks and wall-mounted cabinets.

(15) Install new ceiling tiles.

(16) Repair cracked windowpane on the west side of workroom.

(17) Furnish and install new window blinds for all windows in the room, except the narrow pane windows in the doors.

DEMOLITION. The contractor shall supply their own dumpster or other trash removal system or service. The contractor may not use the USDA dumpsters. The contractor shall identify and shut off the water supply to all sinks and plumbing fixtures in the workroom. The contractor shall shut off power to the hot water heater. The contractor shall identify and turn off power to the electrical outlets located on the laboratory cabinet peninsula countertops. The contractor shall disconnect the water supply piping and wastewater drains from all sinks and eyewash stations in the workroom. The contractor shall disconnect and remove the electrical wiring supplying the electrical outlets located on the laboratory cabinet peninsula countertops. The contractor shall disassemble and dispose of the laboratory cabinetry, countertops, and sinks. With the cabinetry removed, the contractor shall proceed to remove the anti-slip floor covering. The contractor shall utilize processes such as sandblasting, scraping, and grinding to remove the floor covering. The result shall provide a quality surface for the new epoxy slip resistant floor system. The contractor shall remove all damaged textured fiberglass wall panels and trim pieces. Damaged wall panels will be considered panels that have been cut, broken, painted, or have excess holes previously cut for conduit piping or duct. The contractor shall remove the dried adhesive used to glue the panels to the plywood backing. The plywood shall be prepared to accept new textured fiberglass wall panels and trim pieces. The contractor shall also cut any new openings that will be necessary to reroute or add new plumbing supply, waste pipes or electrical conduits. The contractor shall remove the textured ceiling tiles and insulation. The contractor shall remove and dispose of the existing drop-in fluorescent lighting fixtures.

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FLOORING. The contractor shall supply and install a seamless epoxy quartz and marble chip flooring system. The contractor shall fill all holes and cracks in the workroom concrete floor, prior to installing the epoxy floor system. The contractor shall clean out the floor drain and ensure its operation. The contractor shall follow all instructions for preparing the floor and installing the flooring outlined by the chosen flooring system manufacturer. The epoxy quartz and marble chip flooring system shall cover the entire workroom floor. (The room measures 22.67’ X 17.92’). The epoxy quartz and marble chip flooring system shall be troweled in place, and evenly textured so that the anti-slip surface can be easily cleaned. The epoxy floor shall be between 1/8” and 3/16” in thickness. The epoxy quartz and marble chip flooring system shall be shaped and sloped to direct liquids to the floor drain. The epoxy quartz and marble chip flooring system shall include a 4” tall cove base, running the entire perimeter of the workroom minus the door openings. The cove base shall be a seamless part of the flooring system. The cove base shall utilize the same material used in the flooring system. The contractor shall consult and follow the flooring manufacturer’s instructions regarding the installation of the cove base. At the door that leads to the room that houses the mill equipment, the contractor shall slope the flooring material into the mill equipment room. The slope in the floor is to allow the carts that transport the juice samples to roll easily from the equipment room to the sample testing room.

FRP WALL PANELS. Once the electric circuits, water supply piping and wastewater pipes have been changed to suit the room’s new layout, the contractor shall replace all the FRP panels that were removed during the demolition phase. The contractor shall ensure that the plywood in the affected areas is adequately fastened to the building structure and is flat and in the same plane as the existing wood. There will be no bulges, misalignments, or protrusions of the plywood. Where FRP panels have been removed and the plywood reused, the adhesive that remains will be sanded smooth to ensure that the new FRP panels are flat. Where FRP panel trim is broken or missing new trim pieces will be installed. The contractor shall select and use the correct trim pieces for each application such as divider molding between panels, inside and outside corner molding, and trim edge molding. The contractor shall use FRP panel adhesive to attach the panels to the plywood sub surface. The contractor shall use an adhesive that is recommended by the FRP panel manufacturer. The contractor shall use whole sheets of FRP panels that reach from floor to ceiling. Where a window, door or other obstacle interrupts a whole sheet, the sheet shall be cut to fit around the obstruction.

METAL CABINETS, CASEWORK, COUNTERTOPS AND ACCESSORIES. The contractor shall provide and install all metal cabinets, above counter casework, countertops, back-splashes, sinks, faucets eyewash equipment, wastewater plumbing and electrical circuits (that are included in the cabinets). The contractor shall follow the attached drawings that show the locations and dimensions of the metal cabinets, above counter casework, and its associated accessories.

The metal cabinets and casework shall be constructed to the following specifications:

1. Metal thickness shall be as follows:

a. Aprons 18 gauge

b. Back Panels 20 gauge

c. Bottom Panels 18 gauge

d. Drawer/Door Outer Panel 20 gauge

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e. Door Inner Panel 20 gauge

f. Legs 2” sq. Tube 18 gauge

g. Shelves 18 gauge

h. Side Panels 18 gauge

i. Table Frames 18 gauge

j. Drawer Bodies 20 gauge.

2. Base cabinets shall have removable backs

3. Base cabinets and above counter casework shall be flush front construction.

4. Base cabinet drawers shall have full extension, ball bearing, plated drawer slides.

5. Door and drawer heads shall be “double pan” construction and sound deadened.

6. Doors shall be adjustable with full access openings.

7. Door hinges will be stainless steel 5 knuckle intuitional type.

8. Door and Drawer pulls shall be flush-extruded aluminum.

9. Shelves shall be full depth adjustable on 1” centers

10. Base cabinets shall have removable bottom pans to contain spills.

11. Base cabinets shall have 6” “chases” to contain plumbing, waste piping and electrical conduits. The 84” tall wall cabinet shall not have a chase.

The contractor shall supply and install two Epoxy Resin sinks. One sink will measure 16” long by 12” wide with a depth of 8”, located east side of the room. The second sink will measure 15” wide by 15” long with a depth of 11” located west side of the room. The sinks will be undermount sinks, attached to underside of the countertops using epoxy resin cement and support bars. The contractor shall also supply and install both sink’s epoxy resin sink outlet and connect the sinks to the building’s waste piping. All waste piping added by the contractor shall match the existing Enfield Acid Waste piping. Each sink shall be supplied with hot and cold water. The contractor will provide and install two laboratory type mixing water faucets.

The sink on the east side of the room will also include an emergency eyewash station. The contractor shall supply and install black epoxy resin countertops on the base cabinets. The countertops shall be 30” wide and 1” thick. The countertops that abut the walls shall have 4” tall by 1” thick back splashes also made of the same black epoxy resin as the countertops. All exposed edges of the countertops and back splashes shall be rounded, no sharp edges or corners. Countertops shall have as few cuts and joints as possible. All joints shall be filled with epoxy resin cement. The backsplash will be joined to the countertops using the same epoxy resin cement, and the joints in the backsplash shall be filled with the cement. The counter tops shall be level and attached to the base cabinets. The Contractor shall mount the over counter casework directly to the wall using screws and hardware approved by the casework manufacturer. The FPR panels in the designated areas is backed with 1/2” plywood. The case work shall be mounted to the wall 24” above the base cabinet countertop surface. The 84” tall wall cabinet will be set in the designated area and secured to the wall to prevent tipping over.

The contractor shall install the over counter casework so that it is level and fits tightly to the wall. The contractor will be aware that existing electrical conduits and circuits may be in the area and the contractor will adjust work to avoid these.

The base cabinets that form the peninsula consist of two 36” long sections. The contractor shall provide and install 6” deep by 35” tall by 36” long REP panels to make up the chase for the back of the two 36” long sections. Each of the two REP panels shall have one cutout for electrical outlets. The cutouts shall be centered in the panels. A GFI protected circuit currently

7 | P a g e feeds the surface outlets of the existing southern peninsula. The contractor shall use this circuit to connect the two new 120V 20A duplex receptacles that shall be installed in the REP panels.

ELECTRICAL. The contractor shall provide and install new 2’X 4’ drop-in LED lighting fixtures.

There are currently six four-lamp fluorescent lay-in troffer fixtures used to light the room. The contractor shall remove and dispose of the existing lighting fixtures and fluorescent tubes. The contractor shall remove and reuse the fixture whips to install the new fixtures. During the demolition the contractor disconnected electrical outlets on the north and south peninsulas.

The new south peninsula shall have two new receptacles located in the peninsula’s REP panels. The contractor shall utilize the circuit for the old south peninsula to power the two new receptacles in the new south peninsula (breaker # 11). The circuit shall be GFI protected by the first receptacle in the circuit, located on the southern end of the east wall. The circuit breaker number is written in permanent marker on the receptacle cover plate. The circuit shall be run in conduit: EMT, BX, ridged PVC, or seal tight. Romex shall not be used anywhere.

The electrical circuit for the north peninsula shall be shortened up to the GFI receptacle on the north end of the east wall. The circuit breaker number is written in permanent marker on the receptacle cover plate. The hole that remains in the device box shall be filled. On the west wall there is a 240V 20A circuit that powers a freeze dryer. The circuit is run in ½” EMT and feeds two single 6-15R receptacles. The circuit starts at a steel box extension on the south end of the west wall and runs to two device boxes that contain the two 6-15R receptacles. The contractor shall shorten this circuit by removing the receptacles, device boxes, EMT conduit and wiring. The two single 6-15R receptacles shall be relocated to the south end of the west wall where the steel box extension is located. The circuit breaker numbers are written in permanent marker on the receptacle cover plates.

DOORS, DOOR FRAMES AND HARDWARE. The workroom has two doors, one in the north wall and one in the south wall. The doors measure 84” tall by 36” wide. The contractor shall replace both doors, door frames, hinges, locksets, and door closers. The contractor shall select and install door frames that correspond to the new doors. The north entrance door frame has a 7 ¼” throat. The south entrance door frame has a 5 ¾” throat. The entrance door in the north wall has an electric strike plate. The contractor shall remove the existing electric strike plate and install the plate in the new door frame. The contractor shall provide a doorframe that accepts the electric strike plate, or the contractor will modify the new doorframe to accept the electric strike plate. On the interior of the room the door has a proximity sensor, to sense if the door is open or closed, and a motion detector which activates the electric strike.

The contractor will remove these items and reinstall the sensors on the new doorframe. The door in the north wall is left hand return. (Standing inside the building/room the door opens out. The hinges are on the right and the lockset is on the left.) The door in the south wall is a right-hand door. (Standing inside the workroom the door opens into the workroom. The hinges are on the left and the lockset is on the right.)

The contractor shall supply and install two 84” tall by 36” wide grade 1 commercial metal narrow light doors. The contractor will supply the doors with the windows installed. The glass will be commercial tempered glass. The doors will be made of 18-gauge steel with a honeycomb core. The doors will accept a cylindrical commercial grade 2, keyed lever lockset.

The contractor shall supply and install locksets that are keyed alike. The contractor shall

8 | P a g e supply and deliver eight keys for the installed locksets. The contractor shall supply and install commercial grade 4 ½” by 4” (2” per leaf) mortise type door hinges. There will be three hinges per door. The contractor shall supply and install two commercial door closers with hold open capability. The contractor shall paint the doors and door frames. The door and frame paint will be oil base enamel, gray in color.

CEILING PANELS AND INSULATION. The contractor shall remove and dispose of all textured ceiling panels and fiberglass insulation batts. The contractor shall replace all fiberglass insulation batts with new R13 fiberglass insulation batts. The contractor shall supply and install new 2’X2’ lay in textured ceiling tiles.

WINDOW TREATMENT. The contractor shall supply and install 1” vinyl horizontal window blinds for all windows. The narrow light windows in the doors are not included. The blinds shall fill the interior window casing, the full vertical length and horizontal width of the windows. The contractor shall trim the excess vanes of the blinds so that there is not an excess of surplus vanes at the bottom of the window. The vanes of the blinds will be capable of being raised and held in the vertical and the vanes will have tilt control to adjust the light coming into the room.

CLEANING. Once construction has been completed the contractor shall clean the room. The contractor shall clean the FRP wall panels, removing all dirt, smudges, paint splatter, glue, grease, and other blemishes. The contractor shall sweep, vacuum, and wipe down the interiors, exterior, and counter tops of the base cabinets and wall mounted casework. The cabinets shall be free of dust, filings, dirt, smudges, excess glue, paint splatter and other blemishes. Any scratches to the base cabinet or wall mounted casework paint will be touched up. Any dents from shipment or installation will be repaired, or the damaged item replaced. The contractor will clean the epoxy floor utilizing the method and instructions of the flooring manufacturer. The contractor will instruct the USDA cleaning staff on the proper method to care for the epoxy flooring system.

INSPECTION. Once construction has been completed, the contractor shall contact the location monitor and notify the location monitor that work has been completed. An inspection shall then be initiated. The location monitor will perform inspection to ensure quality deliverables are delivered and ensure that all project requirements are met. If there are deficiencies, the location monitor shall compile and submit a list of deficiencies to the contracting Officer and the contractor shall be notified. The contractor shall make correction to the items shown on this list. The location monitor if satisfied; shall sign and date next to each item on the list to indicate that the work has been completed. Once this process has been completed, the contractor shall submit request for final payment.

4.2.1 Pre-Construction Phase Services

Pre-Construction Submittals

Prior to Construction NTP the following submittals must be submitted to the Contracting Officer (CO) for approval:

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1. The work hours will include the daily starting and stopping time, and days of the week the

Contractor proposes to carry out the work.

2. Project Schedule

3. Detailed construction cost Proposal presented in a MS Excel Spreadsheet

4. Quality Control Plan

5. Accident Prevention Plan/Safety Plan.

6. Contractor is responsible for any damage to adjacent items or property that may become damaged during demolition. Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

7. Contractor is responsible for visiting the site prior to submitting a quote to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

8. All colors and materials shall be selected and approved in writing by the Research Leader (RL) prior to ordering.

9. Cut/Spec. Sheets of all materials to be installed shall be supplied to the RL and approved prior to ordering.

The following items are for reference only. Contractor may submit on equally performing items.

1. Slip resistant flooring system. Seamless epoxy quartz and marble-chip flooring (Everlast Epoxy).

2. Laboratory base cabinets, wall mounted casework, counter tops, sinks and other accoutrements.

Loc Scientific

3. Fiberglass Reinforced Panels. Glassliner, Model # MFTF12IXA480009600, Color to match existing or equivalent.

4. Fiberglass Reinforced Panels. Glassliner Trim parts. Color to match existing.

5. 3070 Steel Commercial Hollow Core Door and Door Frame. CECO Grainger Catalog # 5EHU2 door and 3KY75 frame or equivalent.

6. Door Closer Norton 410 Series Heavy Duty Grainger Catalog # 49VT69 or equivalent

7. Lockset, Arrow Heavy Duty Leaver Lockset, Grainger 429K66. Contractor shall have the locksets keyed to the same key.

8. Stainless Steel Door Hinges 4 ½” X 1 ¾”.

9. Drop in Ceiling Panels, USG Radar, 2’ X 2’.

10. Johns Manville R-13 Kraft Faced Insulation Batts,

11. 2’ X 4’ Recessed Troffer LED Lighting Fixtures, Lithonia Lighting Grainger Catalog # 48LU32,

12. Door Paint, Rust-Oleum Professional High Performance Enamel Gloss, Smoke Gray, Oil Based,

13. 1” Vinyl Mini Blinds. Match color to FRP panel color.

4.3 Government Furnished Equipment\Services

a. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the contractor shall obtain items and take those actions in accordance with the

10 | P a g e regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the contractor.

5.2 Existing Installations / Demolition:

Contractor shall do a metal sweep of the surrounding area and roads used to haul out demolished materials to ensure no metal objects are left behind as a hazard.

5.3 Quality Control:

Quality control is the exclusive the responsibility of the Contractor.

5.4 Protection of Work and Property/Safety Requirements:

a. Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

5.5 Temporary Facilities:

a. Temporary utilities (water and electricity) will be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the contractor require any power or utility shutdowns during execution of the project, the contractor shall obtain approval for such shutdown from the LM three working days prior to the need date.

c. Contractor shall provide their own toilet facilities.

5.6 Cleanup:

The construction site shall always be kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.7 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Release of liens.

b. Employee payroll\time sheets

c. Invoice

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6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days after Notice to Proceed.

7.0 Pictures:

Fiberglass panels need to be replaced on this wall.

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Door and frame need to be replaced.

Locking mechanism needs to be replaced.