SOW-Propane-Oxford_Lab_2024_08_29.pdf

Statement of Work Propane, Oxford MD

Background:

The NOAA, National Ocean Service, National Centers for Coastal Ocean Science (NCCOS) and Maryland Department of Natural Resources Cooperative Oxford Laboratory (COL) 904 South Morris Street, Oxford, MD 21654 operates an approximate 18,000 sq. ft. research facility with three 1,000-gallon propane tanks that provide fuel to the facility boiler and facility generators.

Propane tanks are owned by COL and are in good condition. Work shall be in conformance with all applicable federal, state, and local regulations and the NOAA Environmental Management System (see below).

Objectives:

Contractor shall provide a continuous uninterrupted supply of propane fuel and associated services for delivery and safe use of propane fuel by the NOAA Cooperative Oxford Laboratory.

Scope:

The Contractor shall on an as-needed basis deliver propane to prevent the facility from running out of fuel at any time throughout the contract period. The contractor shall furnish all labor, services, and associated materials to deliver propane for efficient and safe burning of the fuel by facility equipment.

Average propane usage is approximately 9,000 gallons per year depending on winter temperatures. The Federal Government shall not provide any labor or components to fulfill the terms of this contract.

Tasks:

The Vendor shall:

1. Provide a “not to exceed” price cap for the purchase of up to 9,000 gallons of propane during the term of each annual contract;

2. Assure frequent delivery of propane fuel during high use winter months and otherwise as necessary throughout the year as estimated by user demand records, degree day calculations, or other means to prevent facility from running out of propane. Typically, the Facility Point of Contact will call to request a delivery once tanks register 40-50% capacity during the winter period;

3. Observe all safety requirements for the proper handling, delivery, and use of propane fuel;

and

4. Provide itemized billing of fuel by usage location (tank number, main lab, generator, etc.)

Place and Period of Performance:

Propane is to be delivered to and work completed at the NOAA Oxford Laboratory, 904 South Morris Street, Oxford, MD 21654.

Base Year Period of Performance is September 30, 2024 to September 29, 2025.

Additional option years requested are:

September 30, 2025 to September 29, 2026 September 30, 2026 to September 29, 2027 September 30, 2027 to September 29, 2028 September 30, 2028 to September 29, 2029

Special Requirements - Conformance with Environmental Management Systems:

As an environmental organization, NOAA has developed an Environmental Management System (EMS) to guide day-to-day work practices and planning for staff, volunteers, visitors, contractors and vendors.

Contractor shall accomplish all work under this contract in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible using environmentally friendly procedures, services, and products.

Contact Information:

Randy Grady, Facilities Branch Chief and Government Point of Contact Phone: (252) 725-3541 for E-mail: randy.p.grady@noaa.gov

NOAA, National Ocean Service National Centers for Coastal Ocean Science Marine Spatial Ecology Division Cooperative Oxford Laboratory 904 South Morris Street Oxford, Maryland 21654-9724 mailto:randy.p.grady@noaa.gov