SOW Pothole Resurfacing STA Humboldt Bay.docx

GENERAL REQUIREMENTS

1) BACKGROUND: Station Humboldt Bay is one of nineteen surf stations in the Coast Guard and is home to three 47’ Motor Lifeboats and one 29’ Response Boat Small. It is located on roughly 100-acre campus at the very end of the Samoa sand bar in Humboldt Bay California. The unit conducts missions that include Search & Rescue and Law Enforcement from Pt Punta Gorda to the California/Oregon border.

2) FACILITY OVERVIEW

a) Location. The work shall be performed within the boundary of USCG STATION Humboldt Bay in Samoa California. Unit address is 200 New Navy Base Road Samoa CA, 95564.

b) Service Areas. The following areas shall be filled and resurfaced as depicted in the Enclosure and stated below:

i) The potholes on north side of building eight by the gate outlined in red.

ii) The OPS/TPO parking spots outlined in red.

iii) The potholes leading up to the boat house pier outlined in red.

iv) Resurfacing of the driveway by the volleyball court outlined in yellow.

v) Resurfacing of the parking lot on the south side of building eight outlined in blue.

c) Hours of Operation. All work shall be performed during the Government's regular working hours of 0700 (7:00 am) to 1530 (3:30 pm), Monday through Friday. No work shall be performed on Federal holidays or Saturdays and Sundays unless specifically authorized by the Contracting Officer on a case-by-case basis.

Coast Guard Station Humboldt Bay Parking Lot Resurface (Potholes) Request for Quote 30466PR240000008

3) SCOPE OF WORK

a) The objective of this effort is to resurface parking lot surfaces that have sunk and created potholes. The contractor shall provide all labor, personnel, equipment, tools, transportation, supervision and management and any other items necessary to perform the services required to resurface the parking lot surfaces marked out. The contractor shall furnish services in a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat, and professional appearance.

b) The Contractor shall use this PWS, as well as any approved plans, to accomplish the tasks generated for this effort, as listed below, which may not be all inclusive; and to achieve the desired quality of service:

i) Patch 250 sq feet of asphalt in red sections.

ii) Overlay 1,000 sq feet with one tenth of asphalt yellow section.

iii) Overlay 3,000 sq feet with one tenth of asphalt blue section.

4) APPLICABLE DOCUMENTS

a) Compliance - The Contractor shall comply with all applicable federal, state, local, municipal, environmental and hazardous laws, regulations and requirements; all industry standards/references; all Government and Coast Guard Regulations, attachments and exhibits identified herein and/or listed in the table below; and, all applicable instructions and directives, pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. Prior to starting work under this contract, the contractor shall obtain and provide the required insurance, taxes, wages, and permits/licenses and shall maintain such certifications throughout the term of this contract.

b) Publications - The Government will provide the publications listed above upon request. The Government may issue supplements or amendments to these publications from any organizational level during the life of the contract. The Contractor shall be made aware of any changes to these publications and shall immediately implement any required changes that result in a decrease or no change in the contract price. Prior to implementing any change(s) that would result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal for approval. This will be done within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment that would cause the increase in cost of performance.

5) TECHNICAL REQUIREMENTS FOR RESURFACING AND FILLING SERVICES

a) General Tasks - The contractor shall provide initial resurfacing and filling services to include the potholes on north side of building eight by the gate, in the OPS/TPO parking spots, and leading up to the boat house pier outlined in red. Resurfacing of the driveway by the volleyball court outlined in yellow. Resurfacing of the parking lot on the south side of building eight outlined in blue. The removal and disposal of refuse in accordance with the task, frequency and approved work schedule agreed to and in accordance with the approved Contractor QCP.

b) Compliance - The Contractor shall comply with all federal, state, and local environmental laws and regulations. The Contractor shall utilize safe products, equipment, and qualified personnel to ensure health and safety incompliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA). The Contractor shall ensure the services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office.

i) Chemicals: Chemicals, if utilized, shall meet EPA requirements, and be applied in accordance with manufacturer’s procedures and recommendations. Eradication by chemical means may be utilized only in designated areas and when approved by the COR. The Contractor shall submit the manufacturer's Material Safety Data Sheet (MSDS) on any proposed chemical for approval to the COR at least one (1) week prior to use and immediately-for any changes thereafter.

ii) Equipment/Operators: The Contractor shall furnish all supplies, material and equipment, of the size and type customarily used for resurfacing and filling of potholes, needed for the performance of the work. All power operating equipment and all hand tools shall be operated within the safety parameters as defined by the manufacturer and OSHA, and it shall be carefully maintained and operated with proper safety guards and devices and with discretion when near pedestrians or building residents. All equipment operators shall be qualified operators of their power equipment, in accordance with local regulations, and shall wear safety protection equipment to include protective goggles (safety glasses) and clothing (gloves, hearing protection, helmets, etc.) as required by the equipment manufacturer, OSHA, and local safety requirements when on site.

c) Specific Tasks:

i) Patch 250 sq feet of asphalt in red sections.

ii) Overlay 1,000 sq feet with one tenth of asphalt yellow section.

iii) Overlay 3,000 sq feet with one tenth of asphalt blue section.

d) Contractor Furnishing and Replenishing of Supplies, Material and Equipment: The contractor shall provide all necessary supplies, material, equipment of the size and type customarily used in work of this kind, needed for the performance of the work. Such equipment and the use of that equipment shall be subject to the inspection and approval of the COR.

i) No equipment may be stored on base when the contractor is not actively performing work.

e) Contractor Access to Government-Owned Facilities, Equipment and Services: The Contractor will have access, as necessary, to electrical power, water, and specified restroom facilities. Internet service is not available to the contractor. Government services shall not be used in any manner for any personal advantage, business gain or other personal endeavor by the contractor or the contractor's employees and shall not be used for any reason other than matters related to the performance of the contract.

f) Lost & Found: Any item of personal value found while in the execution of this contract not belonging to the contractor personnel shall be returned to the COR immediately. This includes all government or private property left behind accidentally.

6) DELIVERABLES

6.1. The Contractor shall submit the following deliverables in accordance with the table below. Two (2) copies of each deliverable shall be provided, one for the Contracting Officer and one for the COR, unless otherwise noted. Electronic submissions are acceptable provided the format is compatible with MS Word.

Contact information for the designated on-site working supervisor

work.

NOTE: It is acceptable to submit a letter from the Insurance Company stating a Certificate of Insurance will be provided upon contract award. A letter from the Contractor will not be acceptable.

7) PERSONNEL REQUIREMENTS/QUALIFICATIONS

a) On-Site Working Supervisor: The Contractor shall provide a qualified full-time On-Site Working Supervisor to manage Contractor personnel at the work site.

i) This person (and their substitute) shall have full authority to act for the Contractor on all matters relating to the daily performance of the contract work at the worksite(s) and to accept and sign for inspections reports and all other correspondence on behalf of the Contractor.

ii) The individual shall be the on-site point of contact with the Government and shall be able to effectively communicate with all government personnel. The On-Site Working Supervisor shall have a minimum of ONE YEAR of experience as a asphalt maintenance supervisor and shall always remain at the site during normal working hours, except for short absences for other contract related activities (i.e., repairing equipment, purchasing equipment, etc.).

iii) When the On-Site Working Supervisor is absent for an extended period (more than 4 hours), the COR shall be notified and the Contractor shall appoint a qualified substitute. The supervisor must provide the COR a cellular phone number where they can be always reached during the work performance.

b) Employees: The contractor shall provide personnel who meet established standards to effectively perform the services required herein. The contractor shall staff trained and experienced personnel who exhibit capability to perform with minimum supervision. All contractor employees shall be trained in and knowledgeable about various aspects of flooring at the Contractor's expense.

c) Appearance/Uniforms: Contractor employee personnel shall present a neat appearance and shall be easily recognized via contractor-furnished uniforms (for example: company tee shirts). Supervisory personnel are also required to wear uniforms and shall present a neat, professional appearance. Uniforms shall have the Contractor's name, readily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram.

d) Removal from Duty: The Government may require the Contractor to immediately remove any employee(s) from the worksite(s) should it be determined that they have been disqualified for security reasons or are found to be unfit for performing their duties. The Contracting Officer or COR will make all determinations regarding the removal of any employee(s) from the worksite(s). In the event of a dispute, the Contracting Officer will make the final decision. Specific reasons for removal of employees will be provided in writing to the Contractor. For clarification, a determination of "unfit for duty" may be made from, but not limited to, incidents involving most regularly identified types of misconduct or delinquency including: disorderly conduct (which includes using offensive/abusive language, quarreling, fighting, intimidation by words or actions that disrupt Government operations); thefts, vandalism, immoral conduct, or any other criminal activity; selling, consuming, or being under the influence of alcohol, intoxicants, drugs, or substances that produce similar effects; improper use of authority or credentials; unauthorized use of Government equipment or property; violation of Government security procedures or regulations.

e) Security Requirements at STAION HUMBOLDT BAY: The Contractor shall provide a list of names for all personnel working under this contract in accordance with Section 6, Deliverables.

i) A valid form of identification such as a passport, driver's license, electoral card, birth certificate, etc. is required upon arriving at the front gate. Identification may be requested by the security officers or COR at any time and must be presented immediately.

ii) The contractor is encouraged to submit names as early as possible for all potential employees to ensure advance notice for any personnel not allowed on base.

iii) All Contractor vehicles shall be licensed with active registration and insurance. All vehicle operators on base will have a current and valid license in their possession. License will be subject to inspection by the security officers and COR at any given time. All contractor personnel shall obey all base rules and regulations, as stated in the STATION HUMBOLDT BAY Security Manual, which is available for review at the security office.

f) Conservation of Utilities: The Contractor shall actively participate in energy conservation activities for any utilities they are provided access to.

8) CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

a) General. The contractor is required to develop a comprehensive program of inspections and monitoring actions. Once the quality control program is approved, it must be adhered to.

b) Contractor Quality Control Plan (QCP): The Contractor shall establish, submit, implement, and maintain a complete QCP delineating a system to monitor and control the performance of services of this PWS. The QCP shall include timely and effective corrective actions for all deficiencies identified by the Government addressing the areas identified in the PWS, procedures for correction and non-recurrence of discrepancies, and provide a strategy for retaining qualified personnel. After initial approval, if the plan is updated or changed, it shall be re-submitted to the Contracting Officer and COR for approval.

c) Quality Control (QC) Program/Inspection System. At a minimum, the Contractor shall explain in detail how the Contractor shall sustain the quality of providing the required services. It must specify areas to be inspected on either a scheduled or an unscheduled basis with the title of the individual conducting the inspection. The QC Program/Inspection System shall be designed to keep the Contractor's management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions. The QC records shall, in part, indicate the nature, frequency and number of observations made as well as the nature of corrective action taken as appropriate.

d) Specific Quality Control Functions:

i) Supervision of Services and Performance schedule (covering all the service requirements of this contract)

ii) Labor Practices (hiring, retention & rewards, and substitutions)

iii) Waste Management (including recycling)

iv) Security & Safety Compliance with OSHA regulations

v) Compliance with EPA

e) Contingencies:

i) Special Event or Emergency Situations procedures

ii) Obtaining additional employees

9) GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

a) Fundamental Government Responsibilities. The COR is responsible for representing the Contracting Officer in all facets of service quality. The COR will carry out inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified below. Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the contractor's operations. However, these personnel may not interfere with contractor performance.

b) General Quality Assurance Functions. To facilitate the surveillance of the Contractor's Quality Control (QC) Program by the Government, the COR will verify contractor compliance with designated performance requirements through a series of random, announced/unannounced, and impromptu/scheduled inspections. For noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor shall be subject to re-performance (at the company's expense) and/or a reduction of the Contractor's payment. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR may inspect the contractor's QC Plan regularly for compliance with the requirements herein.

c) Specific Quality Assurance Functions: The COR will establish an Inspection Schedule and will perform the following Qualitative and Evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP).

i) Carry out periodic inspections to evaluate contractor performance to ensure compliance and receipt of services. The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's QC Program and receipt of complaints from base personnel. The COR may inspect each task as completed, increase the number of quality control inspections if deemed appropriate because of related failures discovered during quality control inspections or because of repeated customer complaints, or decrease the number of quality control inspections if performance dictates.

ii) Report findings resulting from these inspections to the Contractor and the Contracting Officer.

iii) The COR will meet with the Contractor's on-site working supervisor as often as necessary. The COR will document any meetings and the content discussed. Meeting minutes will be maintained in the COR contract file.

iv) Take appropriate actions based on Health/Safety/Environmental/any other inspection results.

v) Perform Final Performance Evaluation on the Contractor.

10) FINAL INSPECTION AND ACCEPTANCE:

a) When the contractor has completed all work, they shall notify the Coast Guard (COR) for a final inspection. When the work is accepted, the contractor shall submit their invoice to the Coast Guard (COR).

Enclosures:

USCG Station Humboldt Bay Overview. Contractor areas of responsibility is outlined in red, yellow and red.

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