SOW PNS DET MUSE MAINT (REV3) bold_Redacted.pdf

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 1 of 10

STATEMENT OF WORK (SOW) FOR

PREVENTIVE AND REMEDIAL MAINTENANCE ON

“MUSE”DIESEL GENERATORS AT

PORTSMOUTH NAVAL SHIPYARD

DETACHMENT SAN DIEGO

1.0 SCOPE OF WORK. At present, Portsmouth Naval Shipyard Detachment San Diego (PNS DET SD) is in possession of three “MUSE” diesel generators for which maintenance services are required to ensure operational reliability and availability.

The maintenance services shall include two (2) types of services: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The PNS DET SD equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. Appendix 1 identifies the equipment requiring maintenance services. As the service life of the equipment in Appendix 1, reaches its end of use; PNS DET SD may remove said piece of equipment from the maintenance contract. As new equipment is put in service PNS DET SD may add, said piece of equipment to maintenance contract. Any equipment additions or subtractions shall be done via the government contract specialist utilizing a contract modification.

2.0 GENERAL. The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform the maintenance services indicated in this SOW for the diesel generators located at Subbase Point Loma (PNS DET SD) in San Diego, CA unless otherwise specified by the Government. In some cases, materials and/or equipment may be more readily accessible by the Government. The Contractor must complete all work In Accordance With (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the maintenance IAW the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW, except where safety of personnel or equipment is at risk. The Contractor shall, at no time, perform any maintenance action (PM or RM) without a representative of either the Temporary Services Production Shop (Code 990), the Temporary Services Engineering Division (Code 230), of PNS DET SD present.

2.1 The following Appendix identify the shipyard technical code that is cognizant of the diesel generator(s), the periodicity of preventative maintenance, service documentation required on each asset, and Hazardous Energy Control.

Appendix 1 – Temporary emergency stand-by diesel generators (Code 230) Appendix 2 – Hazardous Energy Control

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 2 of 10

2.2 The Shipyard’s primary point of contact (POC) is the Temporary Services

Electrical Zone Manager, (russel.mcentee@navy.mil). The POC for Temporary Services Engineering Division,

2.3 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind.

Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

3.0 PERIOD OF PERFORMANCE. Maintenance services shall be performed during the base year period as shown in the contract. An option to extend this contract up to three additional years is required.

4.0 PREVENTIVE MAINTENANCE (PM) (Scheduled). This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. The Contractor shall perform, at a minimum, all services as identified in Appendix 1. Semi-Annual, Annual and Triennial PM’s may be performed at any time and in any order based on project schedules and ship conditions.

4.1 All repairs required as a result of preventive maintenance inspection shall be accomplished under Remedial Maintenance, with the approval of the Government.

5.0 REMEDIAL MAINTENANCE (RM) (Unscheduled). This maintenance service includes all actions to diagnose/troubleshoot equipment malfunctions and restore the equipment to normal operating condition. The Government will advise the Contractor of the suspected problem and request an evaluation either via telephone or by an onsite visit. The Contractor will inspect the equipment and advise the Government of the problem and provide a cost estimate as soon as feasible. In many cases, remedial maintenance services will take place on active systems installed in production work environments governed under stricter government requirements. The Contractor will begin repairs only after approval by the Temporary Services Electrical General Foreman (or a designated representative) AND the Contract Specialist. If repairs are more extensive, or cost more than originally estimated, the Contractor will obtain the approval of the Government before continuing work.

5.1 The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed one (1) hour, to RM service requests.

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 3 of 10

5.2 Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government.

6.0 MAINTENANCE PERFORMANCE SCHEDULE.

6.1 Preventive maintenance services shall be completed within five (5) business days of scheduled service, unless otherwise approved by the Government.

6.2 The Contractor shall ensure adequate personnel are available to report to Portsmouth Naval Shipyard Detachment San Diego in response to verbal notification of remedial maintenance service requests. The required timeframe for ON-SITE RESPONSE shall be within TWO (2) HOURS from the time the Contractor is contacted by PNS DET SD to the Contractor arriving onsite of the generator in question. If the Contractor fails to meet the two (2) hour response time a financial penalty equal to double the contractor’s line item 2020 Remedial Maintenance price per hour will be credited to the PNS DET SD in the following billing cycle for each hour over two (2) hours. The Contractor will be clearly notified by Shipyard POC that the request for repair service is an “Emergent Maintenance Service”. The Contractor shall be available 24/7/365 for remedial maintenance requests to Portsmouth Naval Shipyard Detachment San Diego (San Diego, CA) The response time may be relaxed at the discretion of the Government based on individual circumstances.

6.3 An emergency call number will be provided to the Shipyard POC. Ten (10) weather resistant stickers with company name and contact information will be provided to the shipyard to post as deemed appropriate.

6.4 Upon arrival on site, Contractor personnel shall report to the Temporary Services

Electrical Shop (Building 231 on South Pier) or designated Government Representative The Contractor shall continue remedial maintenance services until such time as the diesel generator is returned to full operational capability or as otherwise instructed by the designated Government representative.

6.5 In many cases, maintenance actions will be performed on power generation equipment that is being relied on as a source of standby power for critical equipment or evolutions. During periods of maintenance, the Contractor shall be responsible to restore operational integrity to all affected equipment in three (3) hours or less. If, based on the maintenance actions to be performed, this time constraint cannot be met the Contractor shall notify the Government immediately and request a determination on how to proceed. Maintenance actions requiring diesel generators to be off line for extended periods of time will require specific permission from applicable technical organizations including Code 2340, and Code 230 (PNS DET SD).

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7.0 REPLACEMENT PARTS/PRODUCTS. The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment.

The Government may have an inventory of some replacement parts for the diesel generator equipment. The Contractor shall, prior to purchasing a replacement part for the diesel generator equipment, contact the Temporary Services Electrical Shop to see if the part is available from the Government-owned parts inventory. If the part is available, the Government will provide the part to the Contractor who shall use that part to perform remedial maintenance. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

7.1 Parts used for preventive maintenance shall not be invoiced separately but shall be included as part of the PM cost.

7.2 Replacement parts required in the performance of RM shall be invoiced to the

Government in accordance with the terms and conditions of this contract.

7.3 Replacement parts used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

7.4 The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

7.5 The contractor shall be required to turn over to the Government all parts and equipment removed from the equipment covered in the contract if requested.

Exceptions may be made by the Government for just causes (e.g. to obtain a core charge reimbursement, etc.). Exceptions shall be in writing and signed by the cognizant technical organization as defined in paragraph 2.2 of this SOW.

8.0 MAINTENANCE SERVICE MEETING and DOCUMENTATION. Prior to and after any PM or RM services the Temporary Services Production Shop (Code 990), the Temporary Services Engineering Division (Code 230), of PNS DET SD and contractor shall perform a formal In/Out Brief. The Contractor shall complete an accurate maintenance service document for all PM and RM services provided.

Each maintenance service document shall contain the information applicable to PM or RM services and shall be submitted at the Out Brief. Also, within five (5) working days after completion of the maintenance services to PNS for distribution to individuals noted in paragraph 2.2. Either electronic or hard copy delivery is acceptable. Appendix 1 identifies maintenance service documentation required for each diesel generator asset.

9.0 MANDATORY REPORT. The Contractor shall report all Contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the PNS DET SD via an invoice presented to the

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 5 of 10

Government. The Contractor is required to provide all required data information requested by the Government. Inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each fiscal year, beginning with 2019. Contractors may direct questions to the Temporary Services Electrical Shop Zone Manager or Engineering Code 230.

10.0 CONTRACTOR PERSONNEL. Contractor personnel shall wear required

Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

10.1 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the PNS DET SD (Subbase Point Loma).

10.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents (e.g certifications, licensure) to the POC/Engineering listed in paragraph 2.2 of this SOW, to their satisfaction and approval. Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of machinery, both mechanical and electrical; shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair.

11.0 QUALITY CONTROL PLAN. The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

11.1 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan shall ensure that quality service levels are maintained throughout contract performance.

11.2 The Contractor shall maintain records of all inspections conducted by the

Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

11.3 Immediately following any maintenance action(s), either remedial or preventive, the equipment undergoing maintenance actions shall be operationally tested for

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 6 of 10 satisfactory performance. The Contractor shall remain on site and available during operational testing. Operational test procedures will be determined on a case-by-case basis by the Government. Technical recommendations may be solicited from the Contractor prior to performance. Operational testing may include, but is not limited to, load bank testing, start-up and shut down procedures, extended run tests, etc.

11.4 Contractor personnel may be required to support the Government in various forums aimed at failure analysis and quality assurance. When equipment requires technical evaluation and investigation following an identified deficient condition, the Contractor shall be required to provide the same response times as indicated in paragraph 5.1 and 6.2. Assistance from Contractor personnel may include, but is not limited to, written statements, meeting attendance, technical evaluation, on site demonstrations, and failure analysis.

12.0 QUALITY ASSURANCE. The Government shall be responsible for performing

Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the Government and Contract Official. Upon contract award, the identity of the Government POC will be promptly furnished to the Contractor.

12.1 The Government shall advise the Contractor in writing when discrepancies occur, and shall request corrective action. The Government shall make annotation of the discrepancy; the date and time the deficiency was noted, and shall request the Contractor (or authorized representative) to initial the entry.

13.0 MAINTENANCE SUPPORT HOURS. The Contractor shall provide preventive maintenance (PM) support services Monday through Friday between the hours of 07:00 and 15:30, excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform PM services on these days. Also, in the event an Executive Order issued by the President of the United States declares

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Agencies of the Federal Government closed on a Contractor-scheduled PM, service date, the Government will advise the Contractor on whether PM services should be performed for that day or services should be rescheduled.

13.1 The Contractor shall provide remedial maintenance (RM) support services Sunday through Saturday, including federal holidays, between the hours of 00:00 and 23:59.

14.0 ENVIRONMENTAL COMPLIANCE. The Contractor shall comply with all Federal, State and Local regulations as well as Naval Sea Systems Command (NAVSEA) installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. The contractor shall be responsible for all liquid spill protection to ground surfaces. The contractor shall be responsible to maintain a spill cleanup kit (in a ready to deploy condition) on site during maintenance operations. Any liquid or solid matter shall be cleaned prior to the contractor leaving the site. If for any reason, the site is left in an unsatisfactory condition, the contractor shall be responsible for clean-up at no additional charge to the Government. In the event of a spill to the ground or surface waters, it shall be the Contractor’s responsibility to immediately notify the Federal Fire Department (619) 553-8565. In addition to contacting the Federal Fire Department, the Contractor shall notify a representative of the Temporary Services Production Shop (Code 990), the Temporary Services Engineering Division (Code 230).

14.1 The Contractor shall provide a Safety Data Sheet (SDS) to the Contracting Officer or Government for any chemicals brought on site to perform the requirements in the contract and shall provide the SDS to the Contracting Officer or Government prior to bringing the chemicals to the worksite.

15.0 SECURITY REQUIREMENTS. The Contractor or authorized representative shall submit to the Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 8 of 10

15.1 The roster shall be furnished to the Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

15.2 Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the Government. Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to PNS DET SD (Subbase Point Loma).

15.3 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside the Controlled Industrialized Area (CIA). PEDs include camera equipped mobile phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for insuring badge(s) are returned within three (3) calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

15.4 The Contractor shall prohibit the use of Government issued keys or Electronic

Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

16.0. SAFETY REQUIREMENTS. Work Site Operational Safety Environment (i.e.

Contractors and Non-PNS Government Agencies (NPGAs)) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapt er%20250-Modified%20for%20Public%20Access.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf

Maintenance and Repair Service Statement Of Work (SOW) (REV-3) Page 9 of 10 gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

16.1 Hazardous Energy Control Contractor Compliance Certification Document on page 1 in Appendix 3 shall be signed and returned to the Government prior to working at PNS.

16.2 The Contractor shall notify the Contracting Officer or Government immediately

(within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

17.0 GOVERNMENT-FURNISHED FACILITIES AND SUPPORT SERVICES.

17.1 Work area: The Government shall make available during performance of this contract work spaces close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas shall be neat and clean, free from fire and safety hazards and unsanitary conditions.

17.2 Utilities: When possible, the Government shall make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. Given the scope of this work (e.g. power outages, inclement weather, mechanical failures, etc.), government provided utilities may not be available for use by the Contractor therefore requiring the Contractor to be self-sufficient with respect to air, water, and electrical utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

A. Lights shall be used only in areas where and when work is actually being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

C. Water faucets or valves shall be turned off after use.

D. Government telephones shall not be used for personal reasons. Telephone access will be made available for the Contractor’s use for approved calls only.

All calls require prior authorization by the Government. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

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18.0 Emergency Medical Services. The Government shall provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate. Telephone number for Urgent Care is: 911

19.0 GOVERNMENT OBSERVATIONS. Government personnel other than representatives from the Temporary Services Electrical Shop may, with Contractor/Government coordination, observe or inspect Contractor operations.

These personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

END OF STATEMENT OF WORK

Written By: Date: 01/16/2020 Reviewed By: Date: 06/24/2020

APPENDIX 1

Appendix 1 - Page 1 of 6

MODEL NO./ SERIAL NO.

DG

EQUIPMENT ID/ENG

SER. NO.

CURRENT LOCATION1

CUMMINS900DQFAC/

A070016081

USN 51-19586/

37227117

SOUTH PIER, NEXT TO ARCO

CUMMINS900DQFAC/

L090068752

USN 51-19663/

37241966

MID PIER, QUAY WALL

CUMMINS900DQFAC/

K070133846

USN 51-19436/

37232287

MID PIER, QUAY WALL

MUSE DIESEL GENERATOR SPECIFICATIONS

Load Rating Standby 900 kW/1125 kVA

Power Factor: 0.8

Frequency: 60 Hz

Full Load in Amperage: 1353 A

Voltage: 480 V

Phase: 3 Phase, Ungrounded

1 Note: Location of equipment is based on time of issuance of this statement of work.

Locations may change during the period of performance without warning. Units shall be identified using unique identification numbers to ensure proper maintenance and documentation.

A-1. PREVENTIVE MAINTENANCE (PM) (Scheduled).

The Contractor shall perform, at a minimum, all services required at intervals of every six (6) months IAW the applicable Diesel Engine and Generator Set

Operations and Maintenance Manual(s). However, Semi-Annual, Annual and Triennial PM’s may be performed at any time and in any order based on project schedules and ship conditions. This will be communicated by Temporary Services Electrical General Foreman (or a designated representative) to the contractor. Note: Semi-annual is defined as every (6) months, but not more than seven months or less than (5) months. Annual is

Appendix 1 - Page 2 of 6 defined as every 12 months, but not more than thirteen months or less than eleven months. Triennial maintenance is to be completed every three years, this is completed as a major maintenance with the additional attributes of Table 1B. Types of preventative maintenance; Semi - annual (Table 1A), Annual (Table 1B), Triennial (Table 1B + additional attributes of page).

A-1.1 It shall be the responsibility of the Temporary Services Electrical General Foreman

(or a designated representative) to notify the Contractor no less than fifteen (15) days prior to the desired preventative maintenance service date. Semi-annual maintenance shall be conducted every six (6) months beginning with the first day of the contract year. Annual maintenance (or any services required at greater intervals) shall be conducted in conjunction with the semi-annual maintenance that immediately precedes a period of extended use (e.g. submarine engineered overhaul, etc.) or with the last semi-annual maintenance of the Contract Year (if the annual maintenance has not yet been completed). When selecting when to perform maintenance, consideration shall be given to limit the impact to production and Ship’s Force personnel.

A-1.2 The Contractor shall perform preventative maintenance services as recommended in the manufacturer’s maintenance manual. The Government will provide available maintenance manual(s); however, if the Government does not have the maintenance manual(s), the Contractor shall be responsible for obtaining the maintenance manual(s). All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

A-1.3 The Contractor shall provide requested maintenance services to the emergency diesel generator and all components within the unit enclosure which includes the diesel engine, diesel generator, electrical system for the enclosure, diesel

Appendix 1 - Page 3 of 6 generator and enclosure breakers, internal and external transfer fuel system and tanks, ventilation, air intake louvres and motors and the enclosure itself.

A-1.4 The Contractor shall provide requested fluid testing for the emergency diesel generator internal fuel tank and external fuel tank for microbial, sulfur content, bottom sediment, water bacteria culture and API gravity. Also, shall provide emergency diesel oil system analysis for wear element, infra-red, PQ, particle count, oil viscosity and gas chromatography. Also, shall provide emergency diesel generator coolant analysis for % Glycol, freeze point, boil point, pH, Nitrite, Moly, conductivity, color, appearance, odor, foam and oil. When requested perform a Level II Coolant Analysis.

A-2. MAINTENANCE SERVICE MEETING and DOCUMENTATION.

Prior to and after any PM or RM services the Temporary Services Production Shop

(Code 990), the Temporary Services Engineering Division (Code 230), of PNS

DET SD and contractor shall perform a formal In/Out Brief. The Contractor shall fill out maintenance service documentation for all PM and RM services provided.

Table 1A/1B shall be completed for maintenance records. Each maintenance service document shall contain the information listed below, as applicable to PM or RM services, and completed documentation shall be provide at the Out Brief.

Also, report shall be submitted within five (5) working days after completion of the maintenance services to individuals noted in paragraph 2.2. Either electronic or hard copy delivery is acceptable.

a. PDF copy of the Product Status Report of the Electronic Control Module (ECM).

b. PDF copy of diesel generator parameters for the annual maintenance (i.e.

Caterpillar Units).

c. Date and time of service call notification and arrival at Government location.

d. Manufacturer, model, serial number and location of the equipment involved.

e. For PM, the labor hours spent and tasks performed.

f. For RM, labor hours and associated labor rates worked.

Appendix 1 - Page 4 of 6

g. For PM and RM, all replacement parts used by part number, part name, quantity and cost per unit.

h. Description of malfunction and work/service performed, and corrective action taken if action is a repair.

i. If the diesel generator was run/operated:

(1) Start and stop time (24HR).

(2) Start and stop hour meter reading of equipment.

(3) Reason for operation of the diesel engine.

j. Legibly printed name of Contractor personnel who accomplished work.

k. A total dollar amount due for services rendered based on the above work performed.

Appendix 1, TABLE 1A

Appendix 1 - Page 5 of 6

MUSE MP-800-HS-LV 900KW

S/N: _________________________

Location:______________________

Generator Hours (Pre-Start) Generator Hours (Completion) Date

DIESEL GENERATOR MINOR PREVENTATIVE MAINTENANCE (SEMIANNUAL)

MAINTENANCE SAT UNSAT MAINTENANCE SAT UNSAT

Operate the Generator Under Load for a Minimum of 30 Minutes and Check for Proper Operation as follows:

SAT UNSAT

Service/Clean Air Filters/Perform Air Inlet Restriction Test/Indicator Inspect/Adjust all Hoses, Belts and Linkages Output voltage ______VAC

Check/Adjust Engine Oil Level (Use OEM recommended Oil) Inspect Fuel Lines (Internal and External, as

Applicable) for Leakage or Deterioration Output Frequency ________Hz Engine Oil Pressure ____ psi Engine Operating Temperature _____ F

Check Radiator for Air Restriction and Dirt Check Jacket (Block) Heater Operation Alternator Voltage ______V (W/charger secured)

Check Coolant Level (Use OEM recommended Coolant)

Inspect Exhaust System for Leakage or Deterioration Check for Coolant, Oil or Fuel Leaks

Check/Correct Anti-Freeze Concentration Ensure Battery Charger is Operating Properly and Record Charging Voltage ________V Unusual Vibration or Noise

Inspect Coolant Hoses for Leakage or Deterioration. Check Battery Electrolyte Levels and Specific

Gravity (As Applicable) Perform Single Sample Fuel Analysis for internal and external fuel tanks. Provide results to PNS POC per para 2.2.

Check Ground Connection(s) Clean Battery Cable and Check Tightness of Cables Perform Single Sample Coolant Analysis on diesel generator coolant system. Provide results to PNS POC per para 2.2.

Inspect Fuel Primary Filter Water Separator and Drain if Needed Adjust Output Voltage / Frequency at the regulator if necessary (460VAC, 60Hz) Perform Single Sample Oil Analysis for diesel generator oil system. Provide results to PNS POC per para 2.2.

VENDOR/ENGINEERING COMMENTS:

Signatures below certify that the MINOR PM has been completed, reviewed (including operational data) and any deficiency noted has documented on a Deficiency Form (DF).

EPS Shop 99 General Foreman: Sign:____________________________________________Badge:_____________________________Date:_____________________ EPS Code 230 Engineer: Sign:____________________________________________Badge:_____________________________Date:_____________________

Appendix 1, TABLE 1B

Appendix 1 - Page 6 of 6

MUSE MP-800-HS-LV 900KW

S/N: _________________________

Location:______________________

Generator Hours (Pre-Start) Generator Hours (Completion) Date

DIESEL GENERATOR MAJOR PREVENTATIVE MAINTENANCE (YEARLY)

MAINTENANCE ITEMS SAT UNSAT MAINTENANCE ITEMS (cont.) SAT UNSAT

Replace Oil Filter and Engine Oil (Use OEM Recommended Oil) Inspect Generator Windings, Measure and record the generator winding resistance

Document any deficient winding conditions in the comments below

Main stator Ohms

PMG Stator Ohms

Exciter Stator Ohms

Replace Fuel Filters (Use Fuel/Water Separator Filter With Sight Glass) Clean Engine and Blow Dust out of Main Generator (30 psi max)

Perform Coolant System Pressure Test A-B _____ B-C _____ A-C _____

1-2 _____ 2-3 _____ 1-3 _____

F1-F2 ______ Check/Correct Anti-Freeze Concentration (Use ELE ) Check Radiator for Air Restriction and Dirt Inspect Coolant Hoses for Leakage or Deterioration Check Mounting Bolts and Vibration Isolators for correct torque, torque if required Check Block Heater Operation Inspect/Lubricate Fan Drive Bearing, Fan Hub, Drive Pulley and Water Pump Inspect Exhaust System for Leakage or deterioration Check Engine Gauges for metering and Engine and Generator Shutdown Alarm Systems Inspect Alternator, Starting Motor Check/Clean Battery Terminals and Tightness of Cables Remove, Clean, and Adjust Magnetic Pickup (As Required) Check Battery Electrolyte Levels and Specific Gravity Adjust Output Voltage/Frequency if necessary (460VAC, 60Hz) Check Operation of Battery Charger and Record Charging Voltage: ______________V Check Ground Connection Perform the operational test with PNS personnel present.

Replace Air Filter Operate the generator under load for a minimum of thirty (30) minutes and check for proper operation. Record values below Record Value SAT UNSAT Perform Air Inlet Restriction Test Inspect/Adjust all Hoses, Belts, and Linkages as required. Output Voltage (Generator is set to 460 VAC) VAC Inspect Fuel Lines (Internal and External) for Leakage or Deterioration Output Frequency Hz Clean Crankcase Breather Engine Oil Pressure psi Check and Adjust Engine Valves & Rotators per OEM Recommendations Engine Operating Temperature °F

Triennial Maintenance PM (Every 3 Years) SAT UNSAT Alternator Voltage (Charger secured) V

Inspect Turbochargers Unusual Vibration or Noise

Replace Belts and Hoses and Lubricate Generator Bearing Check for Coolant, Oil or Fuel Leaks Replace Coolant Temperature Regulator (Thermostat)

ANNUAL SAMPLES Provide sample results to PNS via the contract POC per para 2.2 when available SAMPLED Flush Cooling System (Use OEM Extended Life Coolant) Replace Batteries Perform Single Sample Fuel Analysis for internal and external fuel tanks. Provide results to POC per para 2.2.

Perform CUMMINGS Operational Diagnostic Test to determine if any Valve Lash, Timing or Fuel Injector adjustments or repairs are required

Perform Coolant Analysis on diesel coolant system. Provide results to POC per para 2.2.

Perform Single Sample Oil Analysis for diesel oil system. Provide results to POC per para 2.2.

VENDOR/ENGINEERING COMMENTS:

Signatures below certify that the MAJOR PM has been completed, reviewed (including operational data) and any deficiency noted has documented on a Deficiency Form (DF).

EPS Shop 99 General Foreman: Sign:____________________________________________Badge:_____________________________Date:_____________________

EPS Code 230 Engineer: Sign:____________________________________________Badge:_____________________________Date:_____________________

Appendix 2

Appendix 2 - Page 1 of 1

Hazardous Energy Control Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number ________________________ Job Location ________________________

New Equipment Y/N _______

Company name Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part 1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 is available at;

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf

WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS

REFLECTED IN 29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE

SERIOUS INJURY OR DEATH TO THE CONTRACTOR’S EMPLOYEES. UNDER NO

CIRCUMSTANCES SHALL THE PORTSMOUTH NAVAL SHIPYARD ASSUME ANY

LIABILITIES THAT RIGHTLY ARE THE RESPONSIBILITIES OF THE CONTRACTOR.

Shop Card Holder/PO ____________________________________________________________

Lockout/Tags-Plus Coordinator ____________________________________________________

Coordination Req’d (circle one) ( Y / N ) LOTP Serial Number ______________________

Contractor’s Representative’s Name (Print clearly)

Contractor’s Representative’s Signature

____________________________________________Date_____________________

Fax completed copy to LOTP Committee at x2540 https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf