SOW PMSC 2026 Generac Res Gen.pdf

U.S. Department of State Bureau of Overseas Buildings Operations

STATEMENT OF WORK

FOR

PREVENTIVE MAINTENANCE

INSPECTION SERVICES

FOR

DIESEL STANDBY RESIDENTIAL GENERATORS

17 GENERAC

Facility Management Section U.S. Consulate- Guayaquil

Ecuador

SEPTEMBER 04 - 2026

STATEMENT OF WORK

PREVENTIVE MAINTENANCE

INSPECTION SERVICES

FOR

DIESEL STANDBY RESIDENTIAL GENERATOR

17 GENERAC

1.- GENERAL INFORMATION:

The United States Consulate- Guayaquil requires professional services and contractor cost proposals to perform Planned Maintenance and Inspection services of the 17 residential’s Diesel Standby Generator systems for One Year.

2.- PROJECT REQUIREMENTS:

The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW). The intent of this SOW is to ensure the entire 17 GENERAC standby generator systems for the residential facilities are maintained according to manufacturer’s recommendations and to ensure the readiness and proper operation of the system.

3.- DESCRIPTION OF EQUIPMENT

The power generation equipment list is attached at the end of the SOW.

4.- GENERAL REQUIREMENTS:

The contractor shall provide the labor required to carry out regularly planned maintenance and inspections as outlined in this SOW.

4.1.- The Contractor shall inventory, supply, and replace maintenance service items.

• Only fluids and parts which meet or exceed manufacturer’s specifications shall be used.

• All fluids shall be delivered in original sealed containers.

• Diesel will not be supplied by Contractor.

4.2.- SUPPLY OF EXPENDABLE AND COMMON PARTS TO USE:

For 17 GENERAC GENERATORS:

• Contractor ONLY will provide the OIL.

• The contractor will NOT provide the following: hoses, belts, chemicals, coolant, filters grease, sealant, thermostats, fuses.

These materials will be provided by the Consulate.

4.3.- EXCLUSION.

This contract does NOT include repairing equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, and gears, voltage regulators electronic boards, controllers’ boards) except expendables parts as indicated in 4.2. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without *COR approval, the Contractor shall de-install the parts at no cost to the Government.

4.4.- CHECKLIST APPROVAL

The Contractor shall submit to the COR a schedule and description of planned maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

4.5.- PERFORM MANUFACTURE’S RECOMMENDATIONS

It is the responsibility of the Contractor to perform all manufacturers recommended planned maintenance as well as planned maintenance recommended by the manufacture technical manuals for standby operations of the respective equipment.

This does not include major maintenance, planned overhauls, injector replacements.

4.6.- PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials (oil) and supplies to maintain, service, inspect and test all the systems to be maintained.

• GENERAC Controller Interface: The generators installed at post require GENERAC-specific digital communication protocols and interface tools compatible with their custom controls.

• The Contractor's technicians shall be equipped with GENERAC-specific factory diagnostic interfaces and proprietary calibration harnesses required to access, program, and reset the generators' digital control panels. Use of non-authorized adapters or generic diagnostic tools is prohibited.

• The offeror shall demonstrate documented experience and factory certification specific to the generator brand (GENERAC), including proof of authorization to perform controller programming and firmware updates.

4.7.- DISPOSAL OF USED OIL, FUEL, BATTERY AND OTHER TOXIC SUBSTANCES

The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal, the contractor must show proof of authorized disposal of these toxic/hazardous substances.

4.8.-CHEMICAL ANALYSIS

Not required.

4.9.- LICENSES

The offeror shall address its plan to obtain all commercial licenses and permits required by local law. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

4.10.- OEM CERTIFICATES

Provide a copy of Original Equipment Manufacturer (OEM GENERAC) authorized certificate or equivalent to carry out the necessary level of requested repair/planned maintenance service on post Generators.

• Evidence of factory-trained certified technicians on the Contractor's payroll.

• Evidence of experience performing maintenance as a factory-authorized technician for the GENERAC brand during the last years.

• Evidence that the Contractor owns or can acquire the necessary tools and licenses.

4.11.- ACTION PLAN FOR MAINTENANCE

The offeror shall submit the Action Plan, as part of its proposal, a referential action plan for generator maintenance services, to include but not limited to:

a. A work plan considering all work elements in the Performance Work Statement.

b. Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use, how and when the items will be obtained.

c. Identify and submit the list of parts and materials required for Annual maintenance service for all Generators (Consulate will provide all spare parts).

d. Provide a statement that manifest or proof of disposal will be provided for toxic/hazardous waste collected substance.

e. Plan for ensuring quality of services including but not limited to contract administration and oversight. i. If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or ii. A statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

4.12.- EMERGENCY ASSISTANCE

The Contractor shall respond on-site within a maximum of 4 hours of notification by the COR for any critical failure of standby power infrastructure within Guayaquil. Generators are installed in gated communities ("Urbanizaciones") at Puerto Azul, Portofino, Laguna Club, and at Via a la Costa.

4.13 – DIGITAL CONTROLS, SOFTWARE LICENSING, AND DATA BACKUP

a. The Contractor shall possess valid, manufacturer-authorized diagnostic and programming software and shall not use unauthorized or third-party software to access, reprogram, or update any generator control module.

b. Prior to any scheduled maintenance, the Contractor shall download and securely archive a digital backup of the control panel's configuration parameters and firmware settings, providing a copy to the COR.

c. For units with PLC-based or smart ATS logic, the Contractor shall maintain a current backup of the control logic and transition timer programming adjustments.

d. During each visit, the Contractor shall extract and report the digital fault log, warning history, and crank-attempt records from the controller.

e. No software updates shall be applied without prior written authorization from the COR.

f. Control Panel Parameter Backup: The Contractor shall download, document, and securely store a digital copy of the complete configuration parameters and firmware settings from the generator's digital control module onto an external file, so it can be restored if the unit experiences a memory wipe or controller failure.

g. Diagnostic Software Compatibility: The Contractor's maintenance team possesses diagnostic software cables, interface adapters, and access licenses required to communicate directly with the Generator’s Electronic Control Unit (ECU) for troubleshooting and event history extraction.

4.14 – ATS & ALTERNATOR TESTING AND ELECTRICAL DIAGNOSTICS

a. Annual service must include service to alternator and Automatic Transfer Switch (ATS) performance underload.

b. The Contractor shall inspect, test, and adjust ATS contacts (checking for pitting/arcing) and transition timing annually.

c. The Contractor shall perform an annual insulation resistance (megger) test on alternator stator and rotor windings and provide trended results to the COR.

d. The Contractor shall test and calibrate all critical engine protection shutdowns (low oil pressure, high coolant temperature, overspeed, over-crank) at each scheduled visit.

e. The Contractor shall provide a written test report for each generator, summarizing the results of paragraphs a–d, to the COR within 5 business days following each scheduled visit.

4.15 – FUEL QUALITY MANAGEMENT

The Consulate will provide the diesel for the generators and will regularly filter it using its own portable filtration equipment.

4.16.- The selected contractor also must comply with the following to ensure the proper operation of the generators and that they are provided with appropriate technical service to guarantee reliable operation:

• Diagnostic and Control Software: The Contractor shall possess valid, GENERAC-authorized diagnostic and programming software and licensing to program, reset fault codes, and update the generators' control panels. Use of unauthorized or non-manufacturer software is prohibited.

• Tools: The Contractor shall provide specific communication adapters and calibration harnesses required to perform diagnostics in accordance with manufacturer specifications.

• Brand Experience and Certification: The offeror shall provide evidence of factory-trained technicians on staff and documented experience performing maintenance as a factory-authorized GENERAC technician for the required brand and power capacity.

• Event Log and Fault History Extraction: During every scheduled visit, the Contractor's technicians shall extract and report the digital fault log, warning histories, and crank-attempt records stored in the controller's memory.

• Liability for Damage: The Contractor shall be responsible for the repair or replacement of Government-Furnished Equipment (GFE) damaged as a result of the Contractor's negligence, improper procedures, or use of unauthorized tools, software, or parts.

4.17.- DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, police clearance on Contractor personnel

1 2 days after contract award COR

Certificate of Insurance IESS 1 2 days after contract award COR

Certification of disposal of toxic chemicals by local authorities

1 After each oil change service A-POSHO

Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

PMI/service Report 1 After completion of each service

COR

Invoice 1 After completion of each maintenance service

COR

• Contractors will be in charge of transportation of their tools and labor force, to and from the working spaces, cleaning areas in facilities where work was performed, removal of all materials, leftovers and garbage from premises every day by the end of the day.

• Contractors must use all precautionary measures to protect pedestrians, by installing safety signals, yellow warning tapes around the areas where the job is performed, or barricades blocking accessibility.

• Contractor will also be responsible for any damage to premises resulting from this job, and restoration of the damage will be expected to occur within the 20 calendar days of the period given to complete the job.

• The Contractor shall not conduct any work that is beyond this SOW (Scope of Work) unless directed in writing by the Contracting Officer. Any work done by the Contractor beyond this SOW without direction and approval from the CO, will be at the Contractor risk and NO Cost for the Consulate

• Contractor must specify in the Quote/Bid the term/ dateline when he/she is going to finish the job. The project must be finished and completed within the time frame that the Contractor specified on his quote.

• The contractor shall provide a monthly schedule of the visits to be made, as well as how they will be planned.

• Once job is finished, contractor will inform the U.S. Consulate to inspect and approve the work performed.

5.- GENERATOR PLANNED MAINTENANCE AND INSPECTION

All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, AC alternator, fuel, cooling, ventilation, and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

a. Only fluids and parts which meet or exceed manufacturer’s specifications for the particular equipment shall be used.

b. All fluids shall be delivered in original sealed containers.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

At a minimum, the following work shall be completed:

PLANNED MAINTENANCE AND INSPECTION INTERVAL SCHEDULE

5.1.- Monthly Schedule

1. If applicable, check oil heater for proper operation.

2. If applicable, check operation of engine block water heater.

3. Inspect all fuel, oil, and water piping for secure mounting, signs of leakage.

4. Check battery specific gravity and water level.

5. Inspect battery trickle charger for proper operation.

6. Clean battery terminals and lugs, apply grease on connection points to prevent corrosion.

7. Check engine oil level.

8. Add oil as required. Replace oil and oil filter per manufacturer's recommended intervals.

9. Inspect condition of "V" belts and radiator hoses.

10. Inspect air filter service indicator. Green indicates OK, red indicates time to replace.

11. Replace fuel filters with the manufacturer's recommended intervals.

12. Check fuel level in storage and day tank.

13. Check water level in radiator.

14. Open fuel day tank drain valve. Drain off water and sediment.

15. Drain water and sediment from fuel lines and filters. Re-prime the lines.

16. Drain water and sediment from water separator.

17. Automatically start unit and run under Load for one hour. Follow manufacturer's recommendations.

18. detailed procedures. Record results and gauge readings in logbook during test. Inspect all gauges and meters for proper operation. Recalibrate gauges and meters as required.

19. Check exhaust for excessive black or white smoke.

20. Check turbo charger for abnormal or excessive noise or vibration.

21. Inspect exhaust manifolds, mufflers, and pipe for leaks.

22. If applicable, ensure that louvers on radiator and parent room ventilation grills are open, and that they

23. are clean and free of obstructions.

24. Shut engine down. Confirm the following values: (NOTE: These are general values, and may be modified

25. based on site conditions and requirements.)

26. Time delay engine start (TDES): 10-12 seconds

27. Time delay engine cooldown (TDEC): 5 minutes

28. Return unit to service.

5.2.-Semi-annual PMI Schedule

5.2.1-Conduct visual inspection around generator.

• Check for evidence of leaks, damage, loss or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner.

5.2.2.-Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust.

• Perform battery load/condition test.

• Clean battery terminals and lugs (apply grease on terminal connections).

5.2.3.-Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

5.2.4.-Generator Room. (When required)

• Fuels – Inspect and treat fuel if needed, check fuel level, drain/remove water and sediment.

Test fuel for degradation, water and microbial contamination.

Test autofill system, return to tank and alarms.

Check tank vents & overflow piping for obstructions Test alarms and pumps in secondary containment.

Check hoses, piping and connections

• Space Heater/Room exhaust fan(s) - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5.2.5.-Control Panel/generator cabinet.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, remote start control panel, annunciator, disconnect breaker and connecting lugs.

Inspect/Check bus work and supporting hardware for cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration. Secure and/or protect wiring and cables as required.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

5.2.6.-Automatic Transfer Switch (ATS).

• Inspect seals.

• Note date of last control battery change if applicable. (Replace if 2 years or older).

• Check for hot spots using non-contact temp gun or IR camera.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check for evidence of overheating contacts.

• Exercise ATS.

Prior to performing operation, confirm with the COR.

This test shall consist of an electronic operation of the switch from the normal source

1 position to the alternate source 2 position and a return to normal.

Check ATS operation, calibrate and record time delays if necessary. Observe and record retransfer/cool down time.

5.2.7.-Engine Control Module (ECM)

• Plug in OEM computer/diagnostic hardware if applicable.

• Review of fault history.

• Download status report or similar depending on manufacturer to be submitted with report.

5.2.8.-Run unit – No load.

• Run the generator with no load for 10 minutes.

Remote Start Panel-Inspect and test operation.

Check the generator for unusual conditions, such as excessive vibration, leaks, smoke.

Verify all meters, gauges and indicators are normal and function properly.

5.2.9.-Run Unit – With load. Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 80% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all key performance indicators from gauges/meters/ECM.

• Record load readings – Voltage, amps, % of load, frequency, power factor.

• Record Alternator bearing temperatures.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and pipe for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air filter

• Check fuel filter restriction if applicable. Replace filters if required.

5.2.10.-Additionally.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

• Submit Service Inspection and Test Report to COR and email electronic copies to an email to be determined.

5.3.- Annual Schedule:

• Conduct semi- annual PMI service

• Engine Air Cleaner Elements

• Engine Crankcase Breather – Clean.

• Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

• Engine Oil and Filter(s)

• Annotate date and hours on all filters when replaced.

• Fuel Filters and Water Separators

To include filters to day tanks if applicable.

Clean any fuel screens if applicable.

• Obtain fuel sample at day tank and storage tank for analysis.

• Radiator – Clean (follow manufacturer’s recommendation).

• Intake louvers and ducts – Inspect

• Cooling System Coolant Sample - Test

• Cooling System Supplemental Coolant Additive (SCA) – Test

• Coolant filter

• Crankshaft Vibration Damper - Inspect

• Engine Protective Devices - Check

• Turbocharger – Inspect/Check

• Clean and lubricate fuel pump linkages if applicable.

• Fan bearing – Inspect/Grease.

• Engine Control Module (ECM)

Download status report or similar depending on manufacturer to be submitted with report.

Test unit safety shutdowns.

Provide post an electronic copy of ECM program file.

• Check injector pump and injectors for flow rate pressure

• AC Alternator – Inspect. Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator. Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed.

• Check Rotating Rectifier

• Inspect / Check Varistor

• Automatic Transfer Switch (ATS).

Clean and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

Check the cabinet interior for loose hardware – tighten connections.

Do not perform live ATS. Outage is necessary and prior COR approval required.

5.4.- Additional maintenance required per manufacturers recommendations and service interval:

• Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

• Engine Generator Batteries – Replace if 2 years old or when needed. NOTE: indicate age of current batteries on equipment sheet for planning purposes and proper quotation, and with approved quotation, Consulate provides the money and the Contractor performs the purchase of the battery and installs it.

• For JOHN DEERE and ISUZU diesel motor oil: recommended by manufacturer High-quality SAE 15W- 40 heavy duty engine oil as follows:

• JOHN DEERE Plus-50II premium engine oil, or similar

• Special Tec LL SAE 5W-30 Liqui Moly, or similar.

The 45 kVA generators have Isuzu engines, The 75 kVA and 100 kVA generators have John Deere engines

• Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every year since last change.

• Every 2 years for Extended life coolant

When performing coolant change; flush engine and replace engine thermostats.

Replace hose (s) if necessary.

• Engine Valve Lash/injector height - Inspect/Adjust per manufacturer’s maintenance schedule. Replace rocker cover gaskets and torque to proper specs.

6.- SAFETY – ACCIDENT PREVENTION

The Contractor shall provide and maintain work environments and procedures that will:

• safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities.

• avoid interruptions of Government operations and delays in project completion dates; and

• control costs in the performance of this contract.

For these purposes, the Contractor shall:

(a) Provide appropriate safety barricades, signs and signal lights.

(b) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(c) Take any additional measures the Contracting Officer determines to be reasonably necessary for this purpose.

B. Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in:

(1) death,

(2) traumatic injury,

(3) occupational disease, or

(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the Contracting Officer.

C. Subcontracts. The Contractor shall be responsible for its subcontractors’ compliance with this clause.

D. Written Program. Before starting the work, the Contractor shall:

(1) Submit a written proposal for implementing this clause.

(2) Submit activities with a list of tools, equipment, personnel and their role in the project.

(3) Meet with the Contracting Officer to discuss and develop a mutual understanding of the overall safety program.

E. The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice.

If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

7.- SAFETY REQUIREMENTS

The Contractor shall be responsible for oversight all safety aspects.

The work shall be accomplished in a manner which conforms to the intent of all applicable Department of State (DOS) Safety, Health, and Environmental policies, standards, and regulations. The Contractor is responsible for Safety, Health and Environmental Protection and shall comply with all laws, regulations, and correct practices pertaining to labor, safety, and similar matters regarding the work to be performed.

The contractor shall visit the site to develop an Activity Hazard Analysis (AHA) in a timely manner. The contractor shall submit to the COR a detailed AHA that discusses: Job Steps, hazard identification of each job step and controls for each identified hazard following the hierarchy for control of hazards: Elimination, Substitution, Engineering Controls, Warnings and Personal Protective Equipment. The plan shall be reviewed and must receive Post Occupational Safety and Health Officer (POSHO) approval prior to any work beginning.

If aspects of the AHA are incomplete or disapproved, the Contractor shall have two (2) days to submit revisions or corrections. The Contractor shall submit Safety Data Sheets (SDS’s) of all chemical products involved in the project, as part of the AHA. Failure to adhere to the approved AHA may be cause for immediate cessation of all work until the situation is corrected. The Contractor shall promptly report all accidents resulting in lost time, disabling, fatal injuries or contamination to the COR.

US Government reserves the right to inspect the Contractor's work at any time to assure compliance with safety procedures. Should the Contractor violate any safety procedures or requirements, US Government reserves the right to issue a stop work order. The stop work order shall remain in effect until such time as the Contractor has resolved the violation. Responsibility for the stop work order shall rest solely with the Contractor with no cost or schedule impact to US Government.

Contractors shall provide or afford for each employee personal protective equipment (PPE) that will protect the employee from hazards. All PPE will be provided by the contractor to their employees at no cost or discount. At a minimum PPE shall consist of eye protection, hard hats, gloves, dust masks, respirators for chemical products, and safety footwear. If the workers arrive on-site with sandals or athletic shoes, the Contractor is expected to provide safety shoes to them or send them home. These items must be provided at the Contractor’s expense.

Before starting the job, The Contractor must submit the following forms:

o SAFETY PLAN The contractor’s general safety plan should outline the scope of work and indicate the company’s safety policies and practices to abord work related hazards and associated risks throughout the project. It should also establish the procedure in case of an emergency. The safety plan is valid for the length of the project.

o ACTIVITY HAZARD ANALYSIS (AHA) The AHA must detail in chronological order all activities performed during the project, identifying for each activity work related hazards, stablishing appropriate controls (use hierarchy of controls for abording hazards), and assessing the risk per hazard (use RISK ASSESTMENT CODE MATRIX (RAC)). An AHA is required to be submitted when activities change, and contractors are responsible for including all activities involved in the project.

See ATTACHMENT at the end of the Scope of Work.

All safety standards, controls and procedures named must be applied and used during the project.

NOTE: Both documents need to be approved in order to start the job. Please submit at least 48 hours in advance to avoid any delays. An AHA format and a safety plan example are attached at the end of this Scope of Work.

a) Contractors must comply with all U.S. Safety Regulations stablished in but not limited to the following: US Army Corps of Engineers EM 385-1-1 (Safety and health requirements manual), OSHA Standards as well as other inherent safety, health and environmental standards (i.e. NFPA 70E, EPA, etc.) and applicable local regulations. The most restringing control will apply.

Contractors must provide their workers with all required PPE (Personal Protective Equipment).

PPE assignation depends on the activity to be performed and should meet or be equivalent to standards developed by the American National Standards Institute (ANSI). US Consulate Guayaquil will not provide or lend safety materials, equipment or PPE.

For the use of heavy machinery (if needed) or equipment Contractors must present attached to the AHA the following:

• Certificate of maintenance updated and according to the technical data sheet.

• Technical data sheet of the equipment/machinery

• A valid and appropriate license and training certificate that validates the qualification of the personnel who will operate the equipment/machinery.

• An inspection checklist of the equipment.

• Contractor cannot start the job if he does not submit these Certificates to the

Consulate’s Safety Inspector.

b) Contractors must read and instruct their workers to follow the following safety procedures, where applicable to this project:

a. General Safety requirements

b. Barricading and Warning Signs

c. Personal protective equipment PPE

d. Safety Inspection Requirements

e. Hand and power tools

f. Emergency Response Requirements

g. High risk Requirements

h. Electrical Safety

i. Fall protection Requirements.

j. Scaffolding Requirements if needed.

k. Requirements for Chemicals Substances Managements as paint and primers

l. Requirement for lifting heavy loads.

m. Covid -19

Contractor must be aware that all this training for his staff will have a cost that he has to assume. All this training is mandatory for his staff. All the Certificate’s information must be included when they send the offer.

c) For long-term or high-risk activities projects a Safety Officer is required to be on site for the length of the project and will be responsible for supervising all safety requirements and standards that are met. The Safety officer is a qualified person (as per established at US Army Corps of Engineers EM 385-1-1) and is different from the project supervisor.

d) For high-risk activities (falling hazard etc.) a work permit needs to be submitted and approved by POSHO prior to the performance of the job.

e) A violation of any safety regulation or standard would imply immediate interruption of the job and/or the temporal suspension of activities depending on the severity of the infringement.

8.- RESPONSABILITY AND CONTRACT ADMINISTRATION

A COR will be assigned to ensure quality assurance goals are met. The Contractor shall always provide the COR access to the site.

The COR shall be the main point of contact for this Project. The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to utility services; and all other important information pertaining to the Project.

The Contractor shall not conduct any work that is beyond this SOW and accompanying requirements unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without written direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

The Consulate reserves the right to inspect all services called for by the contract, to the extent practicable at any time and place during the term of the contract. The CO or COR may perform quality assurance inspections (QAI) to confirm the work is in accordance with this SOW.

If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Consulate may, by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Consulate that is directly related to the performance of such service or terminate the contract for default.

The Consulate has the right to terminate this contract for convenience at any time as a whole, or from time to time, if the CO determines it is in the interest of the Consulate

9.- RESPONSABILITY OF THE CONTRACTOR

The Contractor shall be responsible for the professional quality and the coordination of all works related to this SOW at the US Consulate under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in services.

The Contractor shall provide a Project Site Manager-Supervisor in charge who shall be responsible for the overall management and supervision, safety, and quality control of the project and shall represent the Contractor on the site during work.

The Project Site Manager-Supervisor shall attend all project meetings and prepare status reports when required. All documentation produced for this project will become the property of the U.S. Government at the completion of work.

Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

The contractor shall deliver all materials needed for completing this SOW at the US Consulate before the work starts so that the availability of materials for the entire project is assured.

The Contractor shall verify that all materials, equipment, and procedures provide operational dependability.

The contractor shall provide information on all the products to be used for Consulate review and approval prior to the beginning of the contract. Only approved products and UL listed products and parts must be used. The use of unapproved products may result in the immediate termination of the contract.

The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

The Contractor shall be, and remain, liable to the Consulate in accordance with applicable law for all damages to the Consulate caused by the Contractor’s negligent performance of any of the services furnished under this contract. The rights and remedies for the Consulate provided for under this contract are in addition to any other rights and remedies provided by law.

The COR may request removal of any Contractor personnel from the work site for causes such as inappropriate behavior, unfit people not skilled in the work, or lack of appropriate equipment or materials. The Government shall not be responsible for the cost of returning or replacing this person at the work site.

10.- PRE- WORK REQUIREMENTS

10.1.- BIDDING PROCESS

The Contractor shall visit the site to be familiar with all conditions and limitations of the work before submitting a firm fixed price cost proposal. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions. The contractor shall consider in the quote all aspects related to this scope of work including but not limited to safety requirements, insurance, materials, equipment, etc.

The Contractor shall submit separated cost estimates according to the products shown in pricing. The contractor must separately send the cost for labor, insurance costs and the cost for materials to be used.

10.2.- AFTER AWARDED

Contractor, Project Site Manager or Resident Engineer must visit the site to coordinate and determine the site conditions. Contractor’s Site manager shall communicate to COR all requirements during the development of the project e.g., electrical supply, water supply, etc. The Contractor shall provide a schedule of activities which shows how the progress of work is going to be.

The contractor shall submit a list with the names of personnel working for the contractor and any subcontractors with national ID numbers to the COR to get access passes 20 days prior to commencement of work. COR will send the access request form to be completed by the contractor.

Contractor shall submit detailed work procedures to the COR for approval. The procedures will include all stages of the project installation: preparation, installation, and commissioning.

11.- WORK REQUIREMENTS

11.1.- GENERAL WORK REQUIREMENTS

The Contractor shall be responsible for providing all required equipment and materials (oil), as well as personnel to manage the project. All workmanship shall be of good quality and performed in a skillful manner as approved by the COR. Unqualified individuals shall not be permitted to provide service under the terms of this contract.

Contractor Qualifications:

All work under this scope shall be performed by a Qualified Contractor having at least 5 years of experience on this type of projects.

Materials, tools, and equipment shall be carefully handled, properly stored, and adequately protected to prevent damage during project, considering the weather and any other factor that could affect the work. The contractor will be responsible for security of all materials and equipment.

The contractor shall be responsible for providing all tools and equipment in perfect condition. Tools, supplies and equipment, including Personal Protective Equipment (PPE) used during the project, must be in good condition. Broken tools, with patched or exposed electrical wires, or unsuitable for work will not be accepted for the performance of the contract.

The Contractor shall be responsible for restoring the work area to its original condition at the completion of the work.

The Contractor shall keep the work area free from accumulation of waste materials daily and comply with all local regulations pertaining to the storage, transport, and disposal of waste. The Contractor shall not use Consulate’s waste disposal facilities including garbage cans, trash piles or dumpsters. When waste is produced, it is the contractor’s responsibility to dispose them properly.

The Contractor shall be responsible for repairing of any damage incurred to buildings, pavement, or other Government properties because of activities. The surfaces affected by construction activities shall be repainted with same paint product as approved by the COR. These shall include walls, floors, and equipment.

Upon completing the work, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

12.- CRITERIA

The Contractor work shall be in accordance with U.S. Code standards. The COR will review and comment on the Contractor’s submissions using the codes, standards, and specifications included in this section.

13.- TECHNICIAN -STAFF PERSONNEL

• Removal of Personnel

The Contractor shall:

(1) maintain discipline at the site and at all times.

(2) take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or amongst those employed at the site; and

(3) take all reasonable precautions for the preservation of peace and protection of persons and property in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require in writing that the Contractor remove from the work any employee that the Contracting Officer determines:

(1) incompetent,

(2) careless,

(3) insubordinate or

(4) otherwise, objectionable, or

(5) whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

• Personnel Security

After award of the contract, the Contractor has two (2) calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 5 days to perform. For each individual the list shall include:

o Full Name o Place and Date of Birth o Current Address o Identification number o If Contractor is bringing a car inside the gated communities he must send the vehicle information as Tag, color, name of driver, model, color.

o Submission of list of tools and equipment to bring inside compound.

Failure to provide any of the above information may be considered grounds for rejections and/or resubmitting the application.

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The contractor shall submit list of all the names of personnel working for the contractor and any subcontractors, with national ID numbers, and plate numbers of vehicles to the COR prior to getting the authorization to enter residences premises at least 2 days prior to commencement of work. No person will be allowed on site without prior authorization.

Contractor’s personnel are not allowed to be in any area of the US Government Facility without an escort from the U.S. Consulate.

14.- MATERIALS AND EQUIPMENT

1. Standard of quality. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

2. Selection by Contractor. Where the contract permits the Contractor to select products, materials or equipment to be incorporated into the work, or where specific approval is otherwise required by the contract, the Contractor shall give the Contracting Officer, for approval:

(a) the names of the manufacturer.

(b) model number.

(c) source of procurement of each such product, material or equipment; and

(d) other pertinent information concerning the:

(i) nature,

(ii) appearance,

(iii) dimensions,

(iv) performance,

(v) capacity, and

(vi) rating, unless otherwise required by the Contracting Officer.

15.-DESIGN REQUIREMENTS

Designs are not required.

16.- SITE VISIT AND QUOTATION SUBMITTAL

A site visit will be held on 09/14/2026 at 10H00 at (Puerto Azul, Portofino and Laguna Club).

Prospective offerors/quoters that wish to participate in the site visit and solicitation of this project, should send an email to PenafielCD@state.gov and register until 09/11/2026 at 12H00. No registration will be accepted after this time.

We should only receive two digital documents (two different files) by email. The first document should only be the quotation/monetary proposal, and everything related to the cost of the project. The second document should be the rest of the proposal, technical information, timelines, measurements, procedures, materials, etc. These documents must be submitted no later than 09/21/2026 at 14H00.

This email (with the two files) should only be sent to QuitoContracts@state.gov, if any other address is copied, the proposal will not be taken into consideration. Quotes sent after this period will not be considered in the competition.

Questions, regarding the project, must be sent by mail to QuitoContracts@state.gov during the first two (2) days after the site visit. Answers will be submitted in writing only to ALL vendors who were physically present in the site visit.

mailto:PenafielCD@state.gov mailto:QuitoContracts@state.gov mailto:QuitoContracts@state.gov

17.- HOURS OF PERFORMANCE

The chosen vendor will transport all materials and personnel on his own, this means, he will transport the materials and personnel to the Residences located in the gated communities by Via a la Costa- Guayaquil.

Available times to perform the job are to be determined.

18.- DELIVERABLES SCHEDULE

The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the specified period.

The contractor shall provide the COR with a project schedule showing start to completion including significant milestones. The schedule developed by the Contractor shall reflect their recommended project phases, phase activities, and activity duration, and clearly shall indicate potential outages and other affections.

Project Completion: Furnish one copy of maintenance and operating information.

IMPORTANT: All workers, who will be working inside the Consulate Compound must be affiliated to the IESS (“Instituto Ecuatoriano de Seguridad Social). If the worker is not affiliated, he cannot be working in this project.

19.- INSURANCE

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

19.1.- DEFENSE BASE ACT (DBA). - The Offeror must include DBA insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, assistants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

20.- GOVERNMENT INSPECTION, ACCEPTANCE AND QUALITY ASSURANCE AND

SURVEILLANCE PLAN (QASP)

The contractor’s work will be visually inspected by the COR according to manufacturer quality control procedures for acceptance. If the work is not satisfactory, the COR shall advise the Contractor on writing. The COR shall repeat the inspection when assured that the work has been completed.

The contractor shall send all the information and data to ensure that the work has been performed in a proper manner prior to acceptance.

The work will be considered satisfactorily completed when the manufacturer quality…