SOW One Time - Germfree.pdf

STATEMENT OF WORK

MAINTENANCE OF GERMFREE CLEAN ROOM, LAMINAR AIR FLOW,

PHARMACEUTICAL

at the 60th Medical Group, David Grant Medical Center, Travis Air Force Base, California

15 Oct 2020

1. DESCRIPTION OF SERVICES

1.1. The Contractor shall provide non-personal services consisting of management, labor, tools, supplies, material, transportation, parts, and replacement parts, diagnostic equipment and other equipment necessary to maintain and provide preventive and corrective maintenance service for the Germfree, Clean Room, Laminar Air Flow, Pharmaceutical located at the 60th Medical Group, David Grant Medical Center, Travis Air Force Base, California. Contractor shall perform unscheduled/corrective or repair services, and any necessary parts replacement shall be included in the contract. The Contractor shall submit reports and documentation as identified throughout this Statement of Work (SOW).

1.2. All work under this contract shall be performed in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Federal Drug Administration (FDA) standards, Health Insurance Portability and Accountability Act (HIPPA) in accordance with 45CFR 160 and 164, National Fire Protection Association Standard NFPA 99 (Electrical Equipment in Healthcare Facilities), Original Equipment Manufacturer (OEM) specifications as required.

1.3. The Contractor shall be authorized/qualified by the OEM in the repair of all equipment listed under this contract. Contractor shall maintain authorization/qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repairpersons and repair facilities by the OEM as being authorized/qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Only OEM authorized/OEM trained personnel shall perform services under this contract.

1.4. Equipment covered under the contract. Equipment listed in this contract shall be maintained to meet the OEM's specifications. Appendix A: Equipment List provides the location, quantity and other pertinent information of the Germfree, Clean Room, Laminar Air Flow, Pharmaceutical.

1.5. Unscheduled/Corrective/Repair Services. The Contractor shall provide a one-time on-site corrective service performed by OEM-trained and authorized technicians. The Contractor shall complete corrective maintenance to the current published OEM specifications in order to return the equipment/system to fully operational status within current OEM specifications. Government request for corrective maintenance will be placed by MERC, to the Contractor's POC. The Contractor OEM authorized/OEM trained personnel shall respond via telephone within 24 hours after receipt of trouble call and schedule on-site service within five (5) business days. The corrective maintenance service shall be accomplished during normal duty hours 8:00 AM to 5:00 PM, Monday through Friday, excluding Federal Holidays. The Contractor will coordinate the corrective maintenance visit with the MERC prior to arrival on site. The Contractor shall check in at the MERC both upon arrival and upon completion of on-site work in accordance with paragraph 2.5 of this SOW.

1.6. Service Reports. A service report is required for any maintenance service performed at any time. The original service report must be presented to the MERC upon completion of the work prior to departure or must be emailed to the MERC at usaf.travis.60-mdg.mbx.60-mdg-sgslb-mailto:usaf.travis.60-mdg.mbx.60-mdg-sgslb-merc@mail.mil merc@mail.mil within five (5) business days. The service report must include the following as a minimum:

Date and time of service.

Company and service representative names.

Contract number.

A detailed description of any services performed including labor and any parts used.

OEM PM/Calibration checklists with results may serve as the service report.

1.7. OEM Replacement Parts. The Contractor shall provide all replacement parts, excluding consumables, necessary for scheduled and corrective services. The Contractor shall have ready access to all OEM replacement parts. All parts supplied shall be compatible with the existing system. All parts must be either new OEM parts or parts refurbished by the OEM of the covered medical equipment. In the event that replacements parts are required to be shipped, shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government. Parts used during scheduled and corrective services shall become the property of the government. Replaced parts shall become the property of the Contractor and shall be removed from the hospital and disposed of at no additional cost to the government.

1.8. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify MERC who will make arrangements for the Contractor to remove the item to the Contractor's designated site. The Contractor shall be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items including as a minimum the manufacturer serial numbers of all equipment/items removed.

1.9. In the event that items/sub-assemblies /accessories are repaired via "Repair by Replacement," a detailed description of replaced items is to be included upon return of repaired components. All charges resulting from a Contractor-determined requirement to transport Government-owned property covered by this contract to and from an alternate repair location shall be the responsibility of the Contractor.

2. GENERAL INFORMATION:

2.1. The Contractor shall not accept any instructions issued by any person employed by the US Government, other than: the Contracting Officer (CO), or MERC, all acting within the limits of their authority. The CO is the only authorized individual who has the authority to modify or make changes to performance under this contract.

2.2. The Contractor Point of Contact (POC). The Contractor shall provide in writing the name and telephone number of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

2.3. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All mailto:usaf.travis.60-mdg.mbx.60-mdg-sgslb-merc@mail.mil such replacement or repair shall be at the Contractor's expense and shall be inspected to the satisfaction of the CO or appointed representative.

2.4 Hours of Operation. Contractor Personnel shall be readily available five (5) days a week to work during normal business hours 8:00 AM - 5:00 PM, Monday through Friday. The Contractor is not required to provide preventative, routine or corrective services on the ten (10) Federal Holidays or weekends.

2.4.1. Federal holidays are as follows:

New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a scheduled service falls on an observed Federal Holiday, service will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday). Due to mission requirements, work will be scheduled in advance.

2.5. Arrival at Government facility. Contractor personnel shall check-in with the MERC upon arrival at the Government site and again prior to departure to sign in/out on the visitor-tracking log sheet. (MERC located in Building 777, 1st floor; 707-423-3948). The Contractor personnel shall personally notify MERC of problems that result in the equipment being left disabled upon their departure.

Appendix A

Equipment List

ECN Manufacturer/ Model Description Model Serial # Location

37743 Germfree /

GSLFG14

CLEAN ROOM,

LAMINAR AIR

FLOW,

PHARMACEUTICAL

GSLFG14

4S-15-LGU-

12399

Bldg. 777, Pharmacy