June 2026

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

Oil Analysis Services

STATEMENT OF WORK

This Statement of Work is intended to provide a description of the Work to be accomplished by the Contractor in accordance with the Contract. The Contractor must refer to this Statement of

Work to familiarize themselves with the specific details and performance requirements and must review all Los Angeles County Metropolitan Transportation Authority (LACMTA), known as

Metro, issued reference materials to ensure that all deliverables are in accordance with the requirements set forth in the Contract.

1. DESCRIPTION OF THE SERVICE

Mileage driven oil sampling provides a diagnostic means necessary for detecting abnormal metal wear or contamination in used oil, as well as other anomalous operating conditions. The primary focus for equipment oil quality management is (1) avoid catastrophic failures and (2) extend equipment service life.

The Contractor must process and analyze oil samples for all Rail Fleet Maintenance Divisions as follows:

A. Elemental Analysis: To detect the amount and type of elements in the oil from component wear, contamination, and various ingredients found in oil.

B. Contamination Analysis: To detect the physical presence of unwanted fluids or particles in the oil and identify oil by-products such as soot nitration and sulfur.

C. Oil Condition Analysis: To test viscosity of oil and the ability of oil to neutralize acids, i.e., Total Acid Number (TAN) for non-engine oil.

The Contractor must provide the results of the spectrochemical analysis, history and trend analysis, and recommendations to Metro.

1.1. Anticipated Quantities and Frequency

Metro anticipates submitting an average volume of 400 oil samples per month across its combined Rail Fleet Maintenance Divisions throughout the duration of this contract. Frequency will be continuous, determined by Metro's scheduled fleet mileage maintenance intervals.

1.2. Contractor Minimum Qualifications

Contractor must meet the following minimum requirements:

A. Experience: A minimum of five (5) years of verifiable experience performing industrial and rail oil sample analysis of a similar scope and scale.

B. References: Submit a minimum of three (3) business references demonstrating successful performance of equivalent oil analysis services in the past five (5) years.

C. Technical Infrastructure: Demonstrate capability to provide:

o a secure online database portal featuring filtered searches, o automated critical alerts, and o historical trend graphing.

2. SCHEDULE AND PERFORMANCE

A. Period of Performance: This Contract shall be for a period of 36 months from the date of Contract execution.

B. Turnaround Time: The analysis results must be submitted to Metro within seven (7) calendar days of receipt of the samples by the Contractor.

3. LOGISTICS AND SAMPLE HANDLING

3.1. Pickup & Transportation

The Contractor is responsible for establishing a routine courier or pickup service to retrieve oil samples directly from the designated Metro Rail Fleet Maintenance Divisions.

3.2. Sampling Hardware & Freight Costs

A. Containers: Contractor shall provide all necessary sample containers, bottles, caps, and associated sampling hardware/kits to Metro divisions at no additional cost.

B. Costs: Contractor shall be solely responsible for all shipping, freight, courier, and any other transit costs associated with the delivery of empty sampling kits to Metro and the pickup/transport of samples to the laboratory.

3.3. Hazardous Materials

The samples consist of used industrial oils and may be classified as hazardous materials. It is strictly the responsibility of the Contractor to manage, comply with, and execute all local, state, and federal regulatory handling, transit, and disposal requirements for these materials.

4. CORRESPONDENCE & POINTS OF CONTACT

4.1. Primary Day-to-Day Contact

The primary point of contact for the Contractor for daily operations, sample collection coordination, and immediate alerts will be the designated Quality Assurance (QA)

Representative identified at each respective rail division.

Los Angeles County Metropolitan Transportation Authority

4350 E. 208th St, Long Beach, CA 90810

Attention: QA Representative

Los Angeles County Metropolitan Transportation Authority

1955 Centinela Ave, Santa Monica, CA 90404

Attention: QA Representative

Los Angeles County Metropolitan Transportation Authority

5600 W. Arbor Vitae St. Los Angeles, CA 90045

Attention: QA Representative

Los Angeles County Metropolitan Transportation Authority

320 S. Santa Fe Ave, Los Angeles, CA 90013

Attention: QA Representative

1800 Baker St., Los Angeles, CA 90013

14724 Aviation Blvd., Lawndale, CA 90260

1600 S. California Ave, Monrovia, CA 90016

5. QUALITY ASSURANCE

The Contractor must have in place a Quality Assurance (QA) Program and deliver a copy of their QA Manual.

A. Submission Timing: The Contractor must submit their comprehensive QA Manual during the initial proposal submittal phase for evaluation.

B. Post-Award Review: The Contractor shall resubmit their QA Manual for review and approval at any time after contract award that Metro deems necessary to ensure ongoing compliance.

6. SAFETY, SECURITY, REGULATORY REQUIREMENTS

The Contractor must ensure a safe, secure, and reliable environment for all Project participants.

7. DELIVERABLES

The Contractor must provide the following items as part of this service:

A. Laboratory Results: Provide reports including but not limited to:

i. Spectrochemical analysis detailing the amount and type of elements found in the oil along with their allowable limits.

ii. Contamination analysis detailing the physical presence of unwanted fluids (e.g., water) and particles (e.g., dirt, metal) along with their allowable limits.

iii. Oil condition analysis testing the viscosity and TAN of the oil along with their allowable limits.

B. Maintenance Recommendations: Provide recommendations as needed. Each report must include historical results and trend analysis for the applicable equipment to track wear over time.

C. Online Database Access: Provide secure access to an online database that allows for filtered search results, data management, and historical tracking.

8. LACMTA’S DUTIES AND RESPONSIBILITIES

LACMTA will provide the Contractor with oil samples for analysis in accordance with the Contract. Metro will provide diagnostic information on the equipment and the type of oil being used. This data will include a description of the equipment, the serial number of the equipment, the axle the equipment is located on (if applicable), the vehicle type, and the vehicle number the equipment is on at the time of the sample being collected.