SOW Mylar Digitization and Duplication.docx

DLA AVIATION (RICHMOND) – PRODUCT SUPPORT DIVISION

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ)

STATEMENT OF WORK (SOW)

MYLAR DIGITZATION

1. BACKGROUND INFORMATION

The Aviation Production Support Division (VA) at Defense Logistics Agency (DLA) Aviation in Richmond, Virginia houses and supports all requisitions containing film Mylars for the entire DLA Enterprise. The Aviation Production Support Division has found that digital Mylars have proven to be more efficient than film medium in the storage and usage of data. Utilization of digital Mylars resulted in the elimination of lead times associated with the reproduction of film copies. Several thousand film Mylars utilized by the DLA Enterprise in the procurement of spare parts have been converted to a digital format. New materials are routinely transferred to the DLA Enterprise from the military services require the digitization of Mylar.

2. SCOPE

The government has the requirement for supplies/services to support supervision, labor, materials, and equipment to perform the conversion of film Mylar to digital Mylar. The DLA Aviation Production Support Division will be responsible for providing the film Mylar for digitalization.

3. OBJECTIVES DETAILED REQUIREMENTS

3.1. Contractor shall convert film Mylars to digital Mylars and/or plot digital Mylar to film. The film Mylar shall be accurately scanned and/or the digital Mylar shall be plotted on the stable base material, while maintaining the dimensional accuracy demands of the undimensioned drawing.

This includes, but is not limited to, the following. Verify the film Mylar accuracy prior to digitization and/or after plotting as outlined in The American Society of Mechanical Engineers (ASME) - Y14.31. Accuracy shall be determined vertically, horizontally, and diagonally. The contractor shall ensure that the individual grid units are within the tolerance of (+, -) 0.005 inches and (+, -) 0.007 inches diagonally. Total grid unit tolerance shall be (+,-) 0.010 inches and (+,-) 0.014 inches diagonally. Drawing with dimensional accuracy points, such as trammel points, shall be measured to within centerline (+, -) 0.010 inches and (+,-) 0.014 diagonally. Registration marks, such as those used on circuit cards, shall be measured within (+,-) 0.005 inches and (+,-) 0.007 inches diagonally.

3.2. Upon completion of each project, the contractor shall provide the Designated POC with an email stating that they have returned all copies of converted digital Mylar to the government and have not disseminated them to any other entity inside or outside of the government who is not listed as a point of contact for receipt of digital Mylar on this contract.

3.3. All documentation, records, and schedules, as described in this SOW, are the responsibility of the contractor, and the property of the Government. This shall remain so upon termination or completion of the contract. The contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract.

3.4. The following process must be adhered to prior to the commencement of work:

3.4.1. The Government Point of Contact (POC) will submit a film Mylar for digitization.

3.4.2. The contractor will assess the film Mylar and determine the digitization price. Once a price is developed, the contractor will provide written pricing information to the Government Point of Contact for acceptance.

3.4.3. The Government POC will review the proposed Mylar digitization price. The contractor will be provided written acceptance or rejection.

3.4.4. If acceptance is granted, the contractor is permitted to begin the digitization process. If a rejection is provided, the contractor will return the film Mylar to the Government Point of Contact at the Government’s cost.

3.5. Forecasted Workload Quantity

3.5.1. Mylars for digitization: 50-60 per year.

3.5.2. Mylar submissions which will required either plot a digitization or duplicate a film: 5-10 per year.

4. SECURITY REQUIREMENTS

The contractor shall comply with all data right’s legends, distribution statements, and license agreement guidelines described on provided Mylars for digitization.

5. SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW, including handicap accessible equipment.

6. ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW.

7. DISCLOSURE OF INFORMATION

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer (KO). The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor, to whom information may be made available or disclosed, shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

8. PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed KO. Any additional work to be performed beyond the terms of this SOW must be approved by a KO in writing prior to the commencement of such work; therefore, only an appointed KO is authorized to change the specifications, terms, and conditions under this effort.

9. INVOICING AND PAYMENT SCHEDULE

Invoices must be submitted in accordance with contract terms and conditions. Refer to the remarks page of the individual task orders for specific details on frequency and specific instructions. Invoices must be submitted electronically through Wide Area Workflow (WAWF) in accordance with DFARS Clause 252.232-7006. Invoice notifications must be sent through WAWF to the COR, Contract Specialist and/or Contracting Officer.

The contractor’s failure to include the necessary information will result in invoices being rejected.

Back up documentation (as applicable) must be included and attached to the invoice in WAWF.

10. PERIOD OF PERFORMANCE

The ordering period for this IDIQ will be one base (1) year with four (4) option years with an estimated performance period as follows:

Base year: August 7, 2024 – August 6, 2025 Option Year One: August 7, 2025 – August 6, 2026 Option Year Two: August 7, 2026 – August 6, 2027 Option Year Three: August 7, 2027 – August 6, 2028 Option Year Four: August 7, 2028 – August 6, 2029

Resulting task orders will be issued with individual periods of performance that correspond to the applicable IDIQ performance period (e.g., task orders issued during the base year of performance will use CLIN 0001 and base year pricing, task orders issued during option year one will use CLIN 1001 and use option year one pricing, etc.).

Task order performance may extend beyond the IDIQ performance period if orders are placed within the applicable timeframes (e.g., a task order can be issued on the last date of the base year period using base year pricing with performance extending beyond that date).

Any task orders issued during the final IDIQ performance period cannot exceed one-year to ensure that all contractor required performance and deliveries do not extend more than one year from the end performance date of the final option year.

Task order performance periods will vary based on requirement but are not expected to exceed one-year; however, task orders may include option periods as applicable and appropriate.

11. PLACE OF PERFORMANCE

The primary place of performance will be at the contractor's facility.