SOW MS State Replace Pumps B-1 2021.docx

Statement of Work

Replace Boiler Pumps and Motors USDA ARS Building #1 Asset ID # 606400B001

USDA-ARS

MS State, Mississippi

Prepared by:

Greg Porter 8 February 2021

Reviewed by:

Kevin Magee 8 February 2021

Table of Contents

Location Map Page 3 Statement of Work Page 4 Pictures Pages 5 thru 9

Location Map

Statement of Work: Replace two existing boiler circulation pumps and motors for the Harned Building at ARS MS State.

Project Objective: The objective of this project is to replace boiler circulation pumps that supply the heating system for Building 1 (Harned Building) at ARS MS State. This Project is located within Bldg. #1, USDA-ARS MS State, 150 Twelve Lane, MS State, MS 39762.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/

Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in MS State, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base Bid: Provide all equipment, materials, and labor necessary to replace two (2), Fifteen Horsepower building heating system boiler circulation motors and pumps, 2 check valves, 2 suction diffusers, 3 vibration isolators for the building heating system along with any necessary plumbing or electrical modifications needed for completely operational circulation loops that are served by the designated replacement units. This work serves the heating and cooling system for the Harned Building (Building #1) at the USDA ARS facility at MS State, MS. The existing pumps and motors are eleven years old and are in a poor state of repair. Temporary repairs have been attempted but success has been limited. This system is the only means of heat for this building therefore all work shall be scheduled with ARS Location Point of Contact (Greg Porter) and downtime should be minimized.

Task List

1. Demo existing assemblies

2. Install pump and motor assemblies

3. Reconnect plumbing and electrical as needed to new assemblies

4. Reinsulate chilled water pump with new insulation

5. Provide and install new discharge check valves

6. Provide and install (3) new stainless-steel flex lines

7. Startup and system verification in coordination with Location POC

Pictures:

G-3 Mechanical Equipment

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 21 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Primary: Lynn Hults, Purchasing Agent USDA, ARS, Southeast Area Administrative Office, Acquisitions, Personal Property & Fleet Management 2772 F & B Road College Station, TX 77845 979-260-9220 Email: Lynn.hults@usda.gov Ms. Donna Signa, Administrative Officer (AO) USDA, ARS MS State 150 Twelve Lane MS State, MS 39762 Phone: 662-320-7393 Email: donna.signa@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@usda.gov

Mr. Greg Porter, USDA-ARS Contractor (POC) P.O. Box 5367, 150 Twelve Lane MS State, MS 39762

(662) 341-1791 greg.porter@usda.gov image1.png image2.jpg image3.jpg image4.jpg image5.jpg image6.jpg image7.jpg