SOW March-October Port Clinton FY24.pdf
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- Attached to
- Port Clinton Mar-Oct FY24 Berthing
- Solicitation number
- 84-24-PR0011DG
About this file
This document outlines requirements for temporary lodging services to support Coast Guard personnel from March through October 2024. The Coast Guard seeks to house 390 personnel in double occupancy rooms for a total of 990 room nights across multiple dates in March, May, June, July, August and October 2024 at facilities within 15 miles of Port Clinton, Ohio. Required room types include 10 double rooms for 2-3 night periods and 50 double rooms for 3-4 night periods. Lodging must meet certain standards including AAA 3-diamond rating, interior-access hallways, and 24/7 front desk staffing. The firm fixed price contract will be paid via electronic funds transfer with the government exempt from taxes. Individual personnel will be responsible for incidental charges. Invoicing should be submitted weekly or after each reservation stay via direct deposit net 30.
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Text version
SCOPE OF WORK
Temporary Lodging for Reserve DWE USCG Port Security Unit 309 Erie Industrial Park, Bldg 360
Port Clinton, OH 43452
1. Scope of Work:
a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.
b. The period of performance; see below breakdown on 1.d.
c. Total number of nights is 990 during the periods of performance.
d. Total number of rooms are 390 during the periods of performance. We require the following room types and dates:
The following room types and dates for March 2024:
i. 10 Double occupancy rooms 14 MAR 2024 – 15 MAR 2024
ii. 50 Double occupancy rooms 15 MAR 2024 – 18 MAR 2024
iii. 5 Double occupancy rooms 18 MAR 2024 – 19 MAR 2024
The following room type and dates for May 2024:
i. 10 Double occupancy rooms 16 MAY 2024 – 17 MAY 2024
ii. 50 Double occupancy rooms 17 MAY 2024 – 19 MAY 2024
iii. 5 Double occupancy rooms 19 MAY 2024 – 20 MAY 2024
The following room type and dates for June 2024:
iv. 10 Double occupancy rooms 20 JUN 2024 – 21 JUN 2024
v. 50 Double occupancy rooms 21 JUN 2024 – 23 JUN 2024
vi. 5 Double occupancy rooms 23 JUN 2024 – 24 JUN 2024
The following room type and dates for July 2024:
i. 10 Double occupancy rooms 18 JUL 2024 – 19 JUL 2024
ii. 50 Double occupancy rooms 19 JUL 2024 – 21 JUL 2024
iii. 5 Double occupancy rooms 21 JUL 2024 – 22 JUL 2024
The following room type and dates for August 2024:
i. 10 Double occupancy rooms 15 AUG 2024 – 16 AUG 2024
ii. 50 Double occupancy rooms 16 AUG 2024 – 18 AUG 2024
iii. 5 Double occupancy rooms 18 AUG 2024 – 19 AUG 2024
The following room type and dates for October 2024:
i. 10 Double occupancy rooms 24 OCT 2024 – 25 OCT 2024
ii. 50 Double occupancy rooms 25 OCT 2024 – 27 OCT 2024
iii. 5 Double occupancy rooms 27 OCT 2024 – 28 OCT 2024
e. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.
f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.
2. Requirements:
a. The place of performance MUST be within 15 miles from Port Clinton, OH
43452.
b. All rooms shall be non-smoking rooms.
c. For operational purposes, ALL personnel shall be housed in one single hotel location.
d. Multiple Hotels (2) can be used to meet requirements but must meet the Standards of paragraph 3 below. Hotels must be within same vicinity (1 mile).
e. Room cancellation deadline – 24 hours before day of stay.
f. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.
3. Regulations and standards:
a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:
i. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list.
ii. Facility shall minimally meet the requirements of three diamonds for an
American Automotive Association (AAA) rating.
iii. Berthing facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).
4. Allowed contract charges:
a. The Government will only pay for the items requested on the purchase order itself. Payment will be made by EFT as stated in 1.c. above.
b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641
c. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
5. Personally charged services:
a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line Item Numbers.
b. Individual Coast Guard members will be solely responsible for any other valid charges including:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
viii. Any other charges that can be charged to room accounts.
6. Invoicing:
a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.
b. Billing departments shall invoice as follows:
i. Direct Deposit Net 30 payment; Net 15 may be possible for Small
Business concerns, though this time period is not guaranteed.
ii. Submit invoice to payment address listed on the Purchase Order (block
18a).
iii. You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.
iv. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18:
AVAILABILITY OF FUNDS clause.
END
https://www.ipp.gov/
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