SOW - Landscaping.docx

Statement of Work Tree Trimming & Weed Control

DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, transportation and other items and services necessary to ensure that all trees at the Phoenix VA are properly trimmed and debris is cleaned up and removed. At times a tree may become diseased or a danger to property or persons; when this is identified by Contractor, COR or Contracting Officer a determination may be made to remove that tree completely. Removal of Any Tree must first be in writing and approved by Contracting Officer with the determination prior to removal. Tree trimming debris should be recycled as yard waste wherever possible. Weed‑control services will include quarterly spray applications and two pre-emergent treatments annually to maintain long‑term effectiveness.

APPLICABLE REFERENCES: Trees include but not limited to: Palm (including various versions such as Fan and Date but not limited to), Mesquite, Palo Verde, Torche, Brazil and other various and unknown trees.

Weed control in all areas of the compound.

TASKS:

Trim all Palm Tree - All trees will be inspected quarterly, trimmed back and maintained. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and remove all debris. The service is for approximately 60 trees. Date palm and fan palms are included.

All Other Trees on Property – All trees other than palm, will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or persons. Complete clean-up and removal of all debris.

Weed Control – Services will include quarterly spray applications and two pre-emergent treatments annually to maintain long‑term effectiveness. All areas on the hospital compound will be treated. High foot traffic areas, parking lot islands, all rock areas.

SCHEDULE OF WORK: The contractor shall visit site four times per year, one time per quarter. Desired months for service shall be January, April, July and October.

Task Visits to the site should not affect VA operations or interfere with patient visits.

PRICE AND COST SCHEDULE:

Base Year; Contract Period: 5-15-2026 to 5-14-2027; All trees will be inspected quarterly, trimmed back and maintained; includes weed control plan. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and removal of all debris. The service is for approximately 60 trees. Date palm and fan palms are included. All trees other than palm, will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or persons. Complete clean-up and removal of all debris.

Option Year One; Contract Period: 5-15-2027 to 5-14-2028; All trees will be inspected quarterly, trimmed back and maintained; includes weed control plan. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and remove all debris. The service is for approximately 60 trees. Date palm and fan palms are included. All trees other than palm, will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or people. Complete clean-up and removal of all debris.

Option Year Two; Contract Period: 5-15-2028 to 5-14-2029; All trees will be inspected quarterly, trimmed back and maintained; includes weed control plan. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and remove all debris. The service is for approximately 60 trees. Date palm and fan palms are included. All trees other than palm, will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or people. Complete clean-up and removal of all debris.

Option Year Three; Contract Period: 5-15-2029 to 5-14-2030; All trees will be inspected quarterly, trimmed back and maintained; includes weed control plan. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and remove all debris. The service is for approximately 60 trees. Date palm and fan palms are included. All trees other than palms will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or people. Complete clean-up and remove all debris

Option Year Four; Contract Period: 5-15-2030 to 5-14-2031; All trees will be inspected quarterly, trimmed back and maintained; includes weed control plan. Additionally, a minimum of one time per year palm tree services shall include: 1) Trim and skin all campus palm trees. 2) Trim all old fronds and seed PODs. 3) Complete clean-up and remove all debris. The service is for approximately 60 trees. Date palm and fan palms are included. All trees other than palm, will be inspected quarterly, trimmed back whereas branches are not rubbing or in danger of doing damage to property which includes but is not limited to all buildings and parking structures including solar panel canopies or people. Complete clean-up and removal of all debris.

PERFORMANCE OBJECTIVE:

Tree Trimming: Trees are trimmed properly and in a timely manner. Area is neat and clean, free from debris. Practice all safety measures. Customer complaints shall not exceed 3 per year

Weed Control: Spray for weed control

HOURS OF COVERAGE: Normal hours of coverage are Monday through Friday from 7:00 am to 4:00 pm local time. All service/repairs shall be performed during normal hours of coverage unless requested or approved by the SME in coordination with the COR.

Work performed outside the normal hours of coverage shall be approved by the Contracting Officer. Funding for services that are outside the normal coverage hours or on holidays shall have approved modification prior to any service being allowed.

NOTE: All hardware/software modifications, upgrades, updates, enhancements, installations etc., for the enclosed inventory listing shall be scheduled and performed during normal hours of coverage at no additional charge to the government.

GOVERNMENT HOLIDAYS: The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

INVOICE AND PAYMENT: Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission.

Please see OB10 contact information below to begin submitting electronic invoices, free of charge.

A system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org)

Vendor e-Invoice Set-Up Information:

· OB10 e-Invoice Setup Information: 1-877-752-0900

· OB10 e-Invoice e-mail: USClientServices@ob10.com

· Financial Services Center e-Invoice Contact Information: 1-877-353-9791

· Financial Service Center e-Invoice e-mail: vafsccshd@va.gov

The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

· Time period being invoiced for.

· Description of services.

· Unit Cost Billed.

· Extended amount due.

· Invoice number and date.

· Contract and obligation number.