SOW - Howard Medical HI-Care E Plus Cart .docx

TVHS Cart SOW TVHS SOW Mobile Cart (11.21.2023) I. Introduction & Scope of Work Tennessee Valley Healthcare System (TVHS) is looking to replace mobile workstations. Our current carts have reached or exceeded their end-of-life expectancy and in many instances repair costs exceed cart value. The scope of this work includes both campuses at Tennessee Valley and multiple services within the facilities.

II. Requirements for Cart Configuration: Vendor must be able to supply all types of carts listed below.

1. Carts with Drawers

1.1. Carts with < 6 drawers

1.1.1. Technology

1.1.1.1. Computer with the following specs:

1.1.1.1.1. Intel i7 CPU

1.1.1.1.2. 16GB RAM

1.1.1.1.3. 512GB SSD

1.1.1.1.4. FIPS 140-2 Certified Wireless with External Antenna

1.1.1.2. 22” LCD Monitor with built-in privacy screen

1.1.1.3. Honeywell 1952HHD FIPS 140-2 Wireless Scanner

1.1.1.4. USB PIV/Smart Card Reader

1.1.1.5. A least a Lithium Iron Phosphate 50 Ah battery

1.1.1.6. Wiring configuration easily accessible with dedicated cable management

1.1.1.7. Area lighted, antimicrobial keyboard attached to an ergonomic keyboard tray with multiple brightness levels.

1.1.1.8. “House key” type locking lid for computer compartment area

1.1.1.9. External RJ-45 port with cable.

1.1.2. Cart Configuration & Details

1.1.2.1. On Demand Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering, with status indicator.

1.1.2.2. Ergonomic adjustable push handles on front of cart and wrap around handle.

1.1.2.3. Large, fan cooled, Electronic Locking PC compartment (17.1'W x 12.5'D x 3.2'H)

1.1.2.4. 270 degree wrap around cart handle

1.1.2.5. Ergonomic footrest

1.1.2.6. Basket on back of cart for storage purposes

1.1.2.7. Epad signature capture device

1.1.2.8. Electronic cart height adjustment at least from 34.1” to 47.6”

1.1.2.9. External Wireless Antenna

1.1.2.10. Barcode Scanner and Mount located off of primary workstation.

1.1.2.11. Independent monitor motorized electronic height adjustment with at least a 5” range.

1.1.2.12. Tool-less, snap on battery cover.

1.1.2.13. Anti-microbial Keyboard

1.1.2.14. Battery life software gauge displayed on monitor.

1.1.2.15. Ergonomic keyboard with negative tilt tray & wrist rest

1.1.2.16. Mouse surface & mouse holder available on left or right side

1.1.2.17. 5” Casters with 2 front wheels lockable

1.1.2.18. Raised edge cart work surface with translucent protector mat connected at the back of the work surface.

1.1.2.19. Water cup holder mounted on auxiliary mount behind monitor.

1.1.2.20. Medicine cup holder mounted on auxiliary mount behind monitor.

1.1.2.21. Medication drawers with a cassette that allow for removal as a group.

1.1.2.22. Power cord holder to use when not plugged-in attached to 8ft. coiled power cord.

1.1.2.23. Push/pull weight under 2lbs to initiate & 1lb to maintain.

1.1.2.24. Manual drawer open/lock override with key

1.1.2.25. LED storage lighting that lights up drawers

1.1.2.26. LED lighting for the work surface that can adjust brightness as well as night lighting.

1.1.2.27. Built in Keypad for opening/locking drawers that will allow for digital codes.

1.1.2.28. Med Manager/Med Display software – Server/Client software to remotely administer user ID access to storage system and perform audit tracking of access.

1.1.2.29. Power Manager/Power Display software – Server/Client software to remotely monitor battery performance, run reports on cart utilization & uptime, and notify users of important battery trends

1.1.2.30. Drawer configurations available with the following sizes:

1.1.2.30.1. 1-Tier Storage 12” W x 2.25”H x 11” D (containing 1, 2, or 3 bins)

1.1.2.30.2. 2-Tier Storage 12” W x 5.25”H x 11” D (containing 1, 2, or 3 bins)

1.1.2.30.3. Available in 2 or 4 Tier configurations

2.1.2 Carts with ≥ 6 drawers and < 15

2.1.2.1 Technology

2.1.2.1.1 Computer with the following specs:

2.1.2.1.1.1 Intel i7 CPU

2.1.2.1.1.2 16GB RAM

2.1.2.1.1.3 512GB SSD

2.1.2.1.1.4 FIPS 140-2 Certified Wireless with External Antenna

2.1.2.1.2 22” LCD Monitor with built-in privacy screen

2.1.2.1.3 Honeywell 1952HHD FIPS 140-2 Wireless Scanner

2.1.2.1.4 USB PIV/Smart Card Reader

2.1.2.1.5 A least a Lithium Iron Phosphate 50 Ah battery

2.1.2.1.6 Wiring configuration easily accessible with dedicated cable management

2.1.2.1.7 Area lighted, antimicrobial keyboard attached to an ergonomic keyboard tray with multiple brightness levels.

2.1.2.1.8 “House key” type locking lid for computer compartment area

2.1.2.1.9 External RJ-45 port with cable.

2.1.2.2 Cart Configuration

2.1.2.2.1 On Demand Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering with status indicator.

2.1.2.2.2 Ergonomic adjustable push handles on front of cart and wrap around handle.

2.1.2.2.3 Large, fan cooled, Electronic Locking PC compartment (17.1'W x 12.5'D x 3.2'H)

2.1.2.2.4 270 degrees wrap around cart handle.

2.1.2.2.5 Ergonomic footrest

2.1.2.2.6 Waste Bin available on as an accessory option on cart

2.1.2.2.7 Glove dispenser available as an accessory option

2.1.2.2.8 Epad signature capture device

2.1.2.2.9 Electronic cart height adjustment from 41.5” to 47.5”

2.1.2.2.10 External Wireless Antenna

2.1.2.2.11 Barcode Scanner and Mount off of primary workstation.

2.1.2.2.12 Independent monitor motorized electronic height adjustment with at least a 5” range.

2.1.2.2.13 Tool-less, snap on battery cover.

2.1.2.2.14 Anti-microbial Keyboard

2.1.2.2.15 Battery life software gauge displayed on monitor.

2.1.2.2.16 Ergonomic keyboard with negative tilt tray & wrist rest

2.1.2.2.17 Mouse surface & mouse holder available on left or right side

2.1.2.2.18 5” Casters with 2 front wheels lockable

2.1.2.2.19 Raised edge cart work surface with translucent protector mat connected at the back of the work surface.

2.1.2.2.20 Water cup holder mounted on auxiliary mount behind monitor.

2.1.2.2.21 Medicine cup holder mounted on auxiliary mount behind monitor.

2.1.2.2.22 Medication drawers with a cassette that allow for removal as a group.

2.1.2.2.23 Power cord holder to use when not plugged in attached to 8ft. coiled power cord.

2.1.2.2.24 Push/pull weight under 3lbs to initiate & 2 to maintain.

2.1.2.2.25 Manual drawer open/lock override with key

2.1.2.2.26 LED storage lighting that lights up drawers

2.1.2.2.27 LED lighting for the work surface that can adjust brightness as well as night lighting.

2.1.2.2.28 Built in Keypad for opening/locking drawers that will allow for digital codes.

2.1.2.2.29 Med Manager/Med Display software – Server/Client software to remotely administer user ID access to storage system and perform audit tracking of access.

2.1.2.2.30 Power Manager/Power Display software – Server/Client software to remotely monitor battery performance, run reports on cart utilization & uptime, and notify users of important battery trends.

2.1.2.2.31 3 tier and 6 tier drawer configurations available

2.1.2.2.31.1 3-Tier Height Adjustment: 35” to 47.5”

2.1.2.2.31.2 6-Tier Height Adjustment: 42” to 47.5”

2.1.2.2.32 Drawer configurable options of the following approximate sizes:

2.1.2.2.32.1 3 Across Bins: 2.5”x 5.5”

2.1.2.2.32.2 2 Across Bins: 2.5”x 8.25”

2.1.2.2.32.3 1-Tier Storage: 2.75”x 16”

2.1.2.2.32.4 2-Tier Storage: 6”x16”

3.1 3.1.2

3.1.3 Carts with > 15 drawers and < 33

3.1.3.1 Technology

3.1.3.1.1 Computer with the following specs:

3.1.3.1.1.1 Intel i7 CPU

3.1.3.1.1.2 16GB RAM

3.1.3.1.1.3 512GB SSD

3.1.3.1.1.4 FIPS 140-2 Certified Wireless with External Antenna

3.1.3.1.2 22” LCD Monitor with built-in privacy screen

3.1.3.1.2.1 Honeywell 1952HHD FIPS 140-2 Wireless Scanner

3.1.3.1.3 USB PIV/Smart Card Reader

3.1.3.1.4 A least a Lithium Iron Phosphate 50 Ah battery

3.1.3.1.5 Wiring configuration easily accessible with dedicated cable management

3.1.3.1.6 Antimicrobial keyboard

3.1.3.1.7 Keyed and electronic lock for rear PC cabinet

3.1.3.1.8 External RJ-45 port with cable.

3.1.3.1.9 Integrated USB ports (3x) for connecting additional peripherals or charging devices.

3.1.3.2 Cart Configuration

3.1.3.2.1 On Demand Steer assist technology with pushbutton activation and status indicator

3.1.3.2.2 Ergonomic Steering handle

3.1.3.2.3 Epad signature capture device

3.1.3.2.4 External Antenna

3.1.3.2.5 Independent monitor motorized electronic height adjustment with at least a 5” range.

3.1.3.2.6 Convenient pull-out writing shelf (usable area 10.1'W x 14'L)

3.1.3.2.7 Anti-microbial Keyboard with wrist rest & negative tilt feature

3.1.3.2.8 Self-closing drawer slides

3.1.3.2.9 Waste basket available as an accessory

3.1.3.2.10 Sharps container available as an accessory

3.1.3.2.11 5” Casters with at least 2 wheels lockable

3.1.3.2.12 Raised edge cart work surface with translucent protector.

3.1.3.2.13 Water cup holder mounted on auxiliary mount behind monitor.

3.1.3.2.14 Medicine cup holder mounted on auxiliary mount behind monitor.

3.1.3.2.15 Medication drawers with a cassette that allow for removal as a group.

3.1.3.2.16 Power cord holder to use when not plugged in attached to 8ft. coiled power cord.

3.1.3.2.17 Push/pull weight to initiate under 4 lbs. & under 3 lbs. to maintain.

3.1.3.2.18 Manual drawer open/lock override with key

3.1.3.2.19 LED storage lighting that lights up drawers

3.1.3.2.20 LED lighting for the work surface that can adjust brightness as well as night lighting.

3.1.3.2.21 Built in Keypad for opening/locking drawers that will allow for digital codes.

3.1.3.2.22 Med Manager/Med Display software – Server/Client software to remotely administer user ID access to storage system and perform audit tracking of access.

3.1.3.2.23 Power Manager/Power Display software – Server/Client software to remotely monitor battery performance, run reports on cart utilization & uptime, and notify users of important battery trends.

3.1.3.2.24

3.1.3.2.25 Drawers:

3.1.3.2.25.1 Left Side Drawers available in 1-tier, 2-tier, 3-tier, and 4-tier sizes.

3.1.3.2.25.2 Right Side Drawers available in 1-tier, 2-tier, and 3-tier sizes

3.1.3.2.25.3 Dividers available for all drawers

3.1.3.2.25.4 All drawers include self-closing drawer slides.

3.1.3.2.26 Bins & Cassettes

3.1.3.2.26.1 Bins available in 5” & 5.5” wide (3 across) & 8” & 8.25” wide (2 across)

2. Carts with NO drawers (Computer on Wheels) 3.

4.

4.1.

4.1.1. Technology

4.1.1.1. Computer with the following specs:

4.1.1.1.1. Intel i7 CPU

4.1.1.1.2. 16GB RAM

4.1.1.1.3. 512GB SSD

4.1.1.1.4. FIPS 140-2 Certified Wireless with External Antenna

4.1.1.2. 22” LCD Monitor with built-in privacy screen

4.1.1.3. Honeywell 1952HHD FIPS 140-2 Wireless Scanner

4.1.1.4. USB PIV/Smart Card Reader

4.1.1.5. A least a Lithium Iron Phosphate 50 Ah battery

4.1.1.6. Wiring configuration easily accessible with dedicated cable management

4.1.1.7. Area lighted, antimicrobial keyboard attached to an ergonomic keyboard tray with multiple brightness levels.

4.1.1.8. “House key” type locking lid for computer compartment area

4.1.1.9. External RJ-45 port with cable.

4.1.2. Cart Configuration & Details

4.1.2.1. On Demand Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering with status indicator.

4.1.2.2. Ergonomic adjustable push handles on front of cart and wrap around handle.

4.1.2.3. Large, fan cooled, Electronic Locking PC compartment (17.1'W x 12.5'D x 3.2'H)

4.1.2.4. 270 degrees wrap around cart handle.

4.1.2.5. Ergonomic footrest

4.1.2.6. Basket on back of cart for storage purposes

4.1.2.7. Epad signature capture device

4.1.2.8. Electronic cart height adjustment at least from 34.1” to 47.6”

4.1.2.9. External Wireless Antenna

4.1.2.10. Barcode Scanner and Mount located off of primary workstation.

4.1.2.11. Independent monitor motorized electronic height adjustment with at least a 5” range.

4.1.2.12. Tool-less, snap on battery cover.

4.1.2.13. Anti-microbial Keyboard

4.1.2.14. Battery life software gauge displayed on monitor.

4.1.2.15. Ergonomic keyboard with negative tilt tray & wrist rest

4.1.2.16. Mouse surface & mouse holder available on left or right side

4.1.2.17. 5” Casters with 2 front wheels lockable

4.1.2.18. Raised edge cart work surface with translucent protector mat connected at the back of the work surface.

4.1.2.19. Water cup holder mounted on auxiliary mount behind monitor.

4.1.2.20. Medicine cup holder mounted on auxiliary mount behind monitor.

4.1.2.21. Medication drawers with a cassette that allow for removal as a group.

4.1.2.22. Power cord holder to use when not plugged-in attached to 8ft. coiled power cord.

4.1.2.23. Push/pull weight under 2lbs to initiate & 1lb to maintain.

4.1.2.24. Manual drawer open/lock override with key

4.1.2.25. LED storage lighting that lights up drawers

4.1.2.26. LED lighting for the work surface that can adjust brightness as well as night lighting.

4.1.2.27. Built in Keypad for opening/locking drawers that will allow for digital codes if drawer upgrades are added.

4.1.2.28. Med Manager/Med Display software – Server/Client software to remotely administer user ID access to storage system and perform audit tracking of access.

4.1.2.29. Power Manager/Power Display software – Server/Client software to remotely monitor battery performance, run reports on cart utilization & uptime, and notify users of important battery trends.

III. Warranty We request a 5 year “bumper to bumper” parts only warranty on all carts and cart components to include electronics, power supply, batteries, computers, monitors, barcode scanners, and electronic signature pads. Not included – consumable items (cups, sani-wipes, etc.), and external input devices (keyboard, mouse, PIV card reader).

IV. Delivery We request delivery of product as soon as possible after contract signage, but no more than 16 weeks. We expect that all on-site set-up, minus computer imaging, will be provided by the vendor & the price must be included in the contract bid. Cart set up must occur between the hours of 0730-1600, unless otherwise agreed upon by both parties after contract selection. Carts will be shipped to the Murfreesboro, TN location, unless space for a partial shipment can be shipped to Nashville, TN and would be pending space availability at the time of shipment scheduling.

At the time of deployment, we request our staff be provided in-service training (at both campuses) on the features of the new equipment. During this training, all features will be reviewed with facility designated users. TVHS will provide a location for this training.

V. Security Consideration The contractor set up team will need to acquire a badge for each worker (set-up team & service maintenance) and ensure that the badge is always worn in a visible location on the worker while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States District Court.

All carts & computers for this contract must meet manufacturer performance and technical specifications, Federal Regulations, and other specifications that may apply: Joint Commission (JC), and VA Regulations.