SOW_Fire_Alarm_System_Repair_NM_SNARRC.pdf

140FS226Q0133 Fire Alarm System Repair Page 1 of 5 Southwestern Native Aquatic Resources and Recovery Center

STATEMENT OF WORK (SOW)

Fire Alarm System Repair and Certification

1. General

1.1 Project Description:

This project consists of inspection, repair, testing, and certification of the fire alarm system at the USFWS Southwestern Native Aquatic Resources and Recovery Center (SNARRC) located at 7116 Hatchery Rd, Dexter, New Mexico 88230. The contractor shall ensure the system is fully operational and compliant with all applicable codes and standards.

Due to the complexity of this project, a site visit is highly encouraged and expected for a realistic and reasonable quote. Site visits can be coordinated with the Technical POC, Nate Franssen, 575-323-2427, nathan_franssen@fws.gov.

1.2 Purpose/End Application:

The purpose of this project is to restore and certify full functionality of the fire alarm system to ensure life safety compliance, meet regulatory requirements, and maintain operational readiness of the facility.

1.3 Contractor Qualifications:

The contractor shall:

• Be licensed to perform fire alarm system work in the State of New Mexico

• Have NICET certification (Level II or higher preferred) in fire alarm systems or equivalent

• Have demonstrated experience with inspection, repair, and certification of commercial fire alarm systems

• Be knowledgeable of NFPA 72 (National Fire Alarm and Signaling Code)

• Be capable of coordinating with the Authority Having Jurisdiction (AHJ) for inspection and certification, if required

1.4 Other:

All work shall comply with:

• NFPA 72

• Applicable State of New Mexico fire and building codes

• OSHA safety regulations

• Manufacturer specifications for installed equipment

2. Place and Period of Performance

2.1 Location:

USFWS Southwestern Native Aquatic Resources and Recovery Center (SNARRC) 7116 Hatchery Rd Dexter, NM 88230

2.2 Period of Performance:

Start Date: TBD End Date: September 30, 2026

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Work shall be scheduled in coordination with facility personnel to minimize operational disruption.

2.3 Duty Hours:

Normal working hours are Monday through Friday, 6:30 AM – 4:00 PM.

2.4 Non-Duty Hours:

Work outside normal duty hours must be pre-approved by the Contracting Officer (CO) or COR.

3. Scope of Work The contractor shall:

• Conduct a comprehensive inspection of the fire alarm system

• Identify and document all deficiencies, faults, and non-compliant components

• Provide a detailed estimate for repairs prior to performing corrective work (unless otherwise authorized)

• Shall not proceed with repair work until written approval is provided by the Contracting

Officer following review of the submitted deficiency report and cost estimate, except in cases of immediate life-safety emergencies when authorized by the Technical Coordinator

• Repair or replace defective or non-functional components, including but not limited to detectors, pull stations, control panels, wiring, and notification devices

• Perform testing of all system components, including initiating devices, notification appliances, control units, and communication interfaces

• Verify proper operation of system monitoring and alarm transmission (if applicable)

• Ensure the system complies with NFPA 72 and all applicable local codes

• Coordinate with the Authority Having Jurisdiction (AHJ) as required for inspection and certification

• Provide all labor, supervision, tools, materials, and equipment necessary to complete the work

• Maintain a safe work environment and restore all disturbed areas upon completion

4. Deliverables and Schedule

4.1 Deliverables:

The contractor shall provide:

• Initial inspection report identifying all deficiencies

• Itemized cost estimate for repairs (line-item format)

• Detailed repair report documenting corrective actions taken

• Final system test report verifying functionality

• Certification of the fire alarm system

• Updated/as-built documentation if system modifications are made

• Minimum one (1) year warranty (as outlined in Section 10 below)

4.2 Documentation Requirements:

All deliverables shall be submitted in:

• Electronic format (PDF)

• Hard copy (if requested by the Government)

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5. Data Management Plan (DMP)

5.1 Determination:

A Data Management Plan is not relevant to this project.

6. Government-Furnished Equipment/Information

6.1 GFE/GFI:

The Government may provide existing system documentation, including prior inspection reports or system drawings, if available.

6.2 Limitations:

The contractor is responsible for verifying all system conditions regardless of the accuracy or completeness of Government-furnished information.

7. Evaluation and Acceptance

7.1 Acceptance Criteria:

The Government will accept completion of the work upon:

• Completion of all required repairs

• Successful testing of the fire alarm system

• Submission of all required documentation

• Receipt of certification

• Verification by the Technical Coordinator

8. Quality Control / Quality Assurance

8.1 Standards:

All work shall be performed in accordance with NFPA 72 and industry best practices.

8.2 Quality Measures:

• 100% functional testing of system devices

• Resolution of all identified deficiencies

• Accurate and complete documentation

• Compliance with all applicable codes and standards

9. Pricing Structure (Line Items) The contractor shall provide pricing in the following format:

• CLIN 0001: Fire Alarm System Inspection and Testing (Lump Sum)

• CLIN 0002: Deficiency Report and Repair Estimate (Included or Lump Sum)

• CLIN 0003: Repair Labor (Hourly Rate)

• CLIN 0004: Replacement Parts and Materials (Itemized)

• CLIN 0005: System Certification (Lump Sum)

All costs shall be included. Use additional CLINs as needed.

10. Warranty The contractor shall provide a minimum one (1) year warranty on all labor and installed parts from the date of final acceptance.

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• Warranty shall cover defects in workmanship and materials

• Contractor shall respond to warranty issues within 48 hours of notification

• Repairs under warranty shall be performed at no additional cost to the Government

11. Technical Coordinator Primary:

Name: Nate Franssen Title: Deputy Center Director Phone: 575-323-2427 Email: nathan_franssen@fws.gov

Secondary:

Name: Trish Koenig Title: Administrative Officer Phone: 575-323-2370 Email: patricia_koenig@fws.gov

12. Applicable Regulations Additional Requirements

• All work shall comply with NFPA 72 and applicable state/local fire codes.

• In the event of conflict between FAR clauses and technical requirements, FAR clauses shall take precedence.

• The contractor shall be responsible for compliance with all applicable federal, state, and local regulations.

13. Submittals and Government Approval Process

13.1 Initial Inspection and Deficiency Report:

After completing the initial inspection, the contractor shall submit a Deficiency Report identifying all system issues, code violations, and non-operational components.

13.2 Repair Cost Estimate:

The contractor shall submit an itemized repair estimate including:

• Labor hours and rates

• Material and equipment costs

• Identification of each deficiency tied to proposed corrective action

• Prioritization of deficiencies (e.g., life safety, code compliance, recommended)

13.3 Government Review and Approval:

• The Government will review the Deficiency Report and cost estimate

• The contractor shall not begin repair work until receiving written approval from the

Technical Coordinator or Contracting Officer

• Approval may be issued for full or partial repair scope

13.4 Authorization to Proceed:

Written approval will serve as Authorization to Proceed (ATP) for the approved repair items only.

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13.5 Changes After Approval:

• Any additional deficiencies discovered after approval shall be submitted as a revised or supplemental estimate

• Additional work shall not proceed without separate written approval

13.6 Emergency Repairs:

In the event of a condition that presents an immediate life safety risk or system failure, the contractor shall:

• Notify the Technical Coordinator immediately

• Provide a verbal summary of required emergency repairs

• Obtain verbal authorization (if necessary), followed by written confirmation

• Limit work strictly to resolving the immediate hazard

13. Submittals and Government Approval Process