SOW_F-16_Harness_Final_15_Jan_2021.pdf

BASIC STATEMENT OF WORK (SOW)

F-16 HARNESS ASSEMBLIES

Indefinite Delivery, Indefinite Quantity (IDIQ)

DATED: 15 January 2021

DISCLOSURE NOTICE - This information is furnished on the condition that it will not be released to another nation without specific authority of the Department of the Air Force of the United States, that it will be used for military purposes only, that individual or corporate rights originating in the information, whether patented or not, will be respected, that the recipient will report promptly to the United States any known or suspected compromise, and that the information will be provided substantially the same degree of security afforded it by the Department of Defense of the United States. Also, regardless of any other markings on the document, it will not be downgraded or declassified without written approval of the originating U.S. agency.

Disclosure Notice - This briefing, presentation, or document is for information only. No U.S.

Government commitment to sell, loan, lease, co-develop or co-produce defense articles or provide defense services is implied or intended.

TABLE OF CONTENTS

INTRODUCTION

1. Purpose

2. Scope

TECHNICAL DESCRIPTION

3. Requirements

4. Drawings

CONTRACTOR TASKING / REQUIREMENTS

5. Contractor Specific Requirements

6. Quality Assurance Plan

7. Rough Order of Magnitude (ROM)

8. Proposals

9. Delivery Requirements

10. Kits/Parts

11. Production

12. First Article Inspection

13. Changes Coordination

14. Government Inspection and Acceptance of Parts

DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

15. Period of Performance

16. Delivery Schedule

SPECIAL CONSIDERATIONS

17. Property

18. Packaging

19. Kick-Off Meeting Award and Initial Delivery Order (IDO)

20. Kick-Off Meetings and Plant Visits

21. Semiannual Meetings

22. Contract Data Requirements Lists (CDRLs)

23. Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

24. Decentralized Ordering

25. Additional Procedures/Requirements

INTRODUCTION

1. Purpose

1.1 The purpose of this contract is to provide the U.S. Air Force a multiple award IDIQ contract to provide low cost and rapid delivery of diverse wiring harnesses parts and kits for the F-16 fleet, to include all Blocks of the aircraft. The F-16 Systems Integration office requires the ability to have wiring harnesses built in rapid succession to meet program and budgetary timeline constraints.

1.2 Kit (kt.) and part (ea.) quantities ordered will be determined by each delivery order (DO).

2. Scope

2.1 This SOW addresses the requirement to procure wiring harnesses parts and kits. All harness specifications will be identified in the provided drawings for each DO.

2.2 In accordance with (IAW) provided drawings, the Contractor shall build and deliver parts lists and diverse wiring harness parts and kits to be used on F-16 aircraft.

TECHNICAL DESCRIPTION

3. Requirements

3.1 The Contractor shall be required to build all parts to the specifications provided by the

Government for each separate DO placed against this contract.

3.2 The harnesses range in types of material to include shielded, non-shielded, coax, and

Ethernet and will range in gauge from 26 to 6. They may be made from tin, aluminum, copper, etc. The range of connectors includes, but is not limited to, coax, triax, bayonet connector (bnc), Ethernet, Universal Serial Bus (USB) and spade tip. The harnesses may require that heat shrink material be applied and they may require marking with the Item

Unique Identification (IUID). The outer sheaths may have a variety of material types as specified in drawings provided for each DO. The material, connector, outer sheath, etc., will be specified for each DO. The harnesses may require the use of fiber optic material, which will require termini mating processes. The harnesses may require screws, clamps, brackets, and other miscellaneous components to be delivered with the harnesses to complete the kits. These miscellaneous components will be provided by the Contractor as required.

4. Drawings

4.1 The Contractor shall be provided a set of drawings with each DO. These drawings will provide the set requirements for each DO that will be mandatory for the requirement.

CONTRACTOR TASKING / REQUIREMENTS

5. Contractor Specific Requirements

5.1 The Contractor shall build and deliver, IAW provided drawings, requirements, and standards, diverse wiring harnesses/kits/parts to be used on all current and future Blocks of

F-16 aircraft. The harness components are to be fabricated per engineering drawings and documents and per F-16 harness specification 16PR145 section 3, RF coax cables specification 16VE752, and fiber optic requirements per specification(s) listed at the DO level and/or added by modification to the contract at the basic contract level.

5.2 Specific requirements shall be called out in each DO placed against this contract, as needed.

6. Quality Assurance Plan

6.1 The Contractor shall have a Quality Assurance Plan that complies with SAE AS9100 and

AS9102. This plan, at a minimum, shall include inspection, validation, evaluation, corrective action, and procedures necessary to effect quality of all products provided under this contract.

6.2 The plan shall allow inspection by the Government and shall be applicable to all subcontractors and members of the Contractor's team, as appropriate.

6.3 Quality Assurance shall demonstrate that the Government’s designs are adhered to and that the material used conforms to the approved designs/drawings provided by the Government.

7. Rough Order of Magnitude (ROM)

7.1 The Government may require an estimate/rough order of magnitude (ROM) for budgeting and planning purposes. These shall be provided by the Contractor at no cost to the Government. At the request of the Government Program Manager, Engineer, Contracting Officer, Contracting Specialist or other Government Representative, each

Contractor is required to provide a ROM to the Government contact. Contractor ROMs that provide delivery schedule estimates shall be accurate and realistic based on known long lead items. If the Government receives ROMs that provide inaccurate delivery schedules compared to delivery schedules are proposed in response to the solicitation for that same item, the Government may choose to request rationale from the Contractor to explain the discrepancies and may choose to issue a negative Contractor Performance

Assessment Report (CPAR) rating/comments. If a Contractor is unable to provide a ROM, the Contractor shall provide detailed rationale as to why this could not be accomplished.

The Government may choose to issue a negative CPAR rating/comments for a Contractor that does not support ROM requests.

8. Proposals

8.1 A set of drawings/specifications will be provided to each Contractor for each wiring harness requirement. The Contractor will use this information to prepare a proposal for the

Government’s evaluation. After evaluation the Government will award a DO to the successful Contractor whose proposal meets the technical requirements and is found to be the best value. (The Government reserves the right not to make an award based on the quality of proposals, prices submitted, availability of funds, and change in Government requirement(s).) This will most likely result in award to the lowest priced offer that is found to be technically acceptable. Each DO will delineate the Government’s requirements and standards for that DO.

8.2 If a Contractor is unable to provide a proposal, the Contractor shall provide detailed rationale as to why this could not be accomplished. The Government may choose to issue a negative CPAR rating/comments for a Contractor that does not support request for proposal(s).

8.3 The contractor shall provide a written, officially signed document to the PCO when the contractor and/or their subcontractor(s) reach 85% of its/their capacity, and a written, officially signed document to the PCO when the contractor and/or its/their subcontractor(s) are back below 85% capacity. When a contractor and/or its/their subcontractor(s) are at

85% capacity or higher, the contractor shall submit a detailed execution plan with each proposal that shows how the contractor will not exceed capacity if awarded that effort. If the contractor does not submit the detailed execution plan or if the plan does not adequately (determined solely at the Government’s discretion) demonstrate how the contractor will not exceed capacity, the contractor’s proposal shall be deemed technically unacceptable within per SOW paragraphs 9.1.1 and 9.1.2. In the event of late deliveries due to contractor and/or subcontractor actions including, but not limited to, lack of planning and notification pertaining to capacity constraints, may receive a negative CPAR rating.

9. Delivery Requirements

9.1 The solicitation for each DO will include Government requested/expected delivery schedule(s). The finalized delivery schedule(s) for each DO will be determined by the following process:

The Government intends to award orders based on the lowest priced technically acceptable (LPTA) methodology, which requires the Contractors to meet the requested/expected delivery schedule(s) outlined in the solicitation in order to be rated as Technically Acceptable for that DO. However, Contractors may submit a proposal even if they cannot meet the requested/expected delivery schedule (i.e., delivery schedule(s) would be later). Contractors who cannot meet the

Government’s required/expected delivery schedule(s) shall identify the Contractor’s proposed delivery schedule(s). Contractors are encouraged to submit up to two (2) proposals: one (1) proposal meeting the Government’s requested/expected delivery schedule; and one (1) proposal that the Contractor feels would be better competitively positioned in a trade-off situation.

If the Government receives multiple proposals and one or more Contractors have proposed delivery schedule(s) that do not meet the Government’s required/expected delivery schedule, the Government may either rate the proposals that do not meet the requested/expected delivery schedule as Technically Unacceptable or may evaluate all the proposals and conduct a trade-off between proposed price and proposed delivery schedule(s). The Government may be willing to pay a higher price for an earlier delivery; however, the Government will not be willing to pay a higher price for deliveries that are earlier than the original requested/expected delivery schedule(s). The initial solicitation/sample task H04302020CDU shall be awarded on an LPTA basis. See paragraph 12.1.3 for evaluating first articles that are waived after receipt of proposals.

9.2 A Status Report shall be provided 30 days after receipt of order (ARO) and each subsequent month documenting the Contractor’s efforts toward achieving the contract objectives and subsequent DO objectives. (CDRL C001/F001)

9.3 For EPAF/FMS first article(s), the contractor shall send the first article units to the

DoDAAC provided on each DO for inspection/acceptance. After the Government approves the EPAF/FMS first article(s), the Government will return the EPAF/FMS first article(s) to the contractor and the contractor shall ship the EPAF/FMS first article unit(s) to the EPAF/FMS country at the same time as the EPAF/FMS production unit(s) are shipped per the DO.

10. Kits/Parts

10.1 Kits/parts ordered via this contract will be in units of one (1) to 500 each/kit and will be specified in each DO.

11. Production

11.1 The Contractor shall be capable of performing multiple (minimum of two (2)) DOs, of varying complexity, simultaneously.

12. First Article Inspection

12.1 The Government reserves the right to inspect all kits/parts built for the first article and will have the right to reject or require correction of any deficiencies found in the kits/parts.

First article inspection will be completed in accordance with instructions provided in each DO. (CDRL A001/B001/D001/E001) Any first article approval will be provided by the contracting office through a Procurement Contracting Officer

(PCO) letter or written correspondence such as email.

In the event of rejection of any part, the Contractor will be notified in writing by the

Government through the contracting office citing the specific reason(s) for rejection of the part. Unless otherwise specified, the Contractor shall have five (5) workdays to correct the rejected part and resubmit to the Government for re-inspection.

The Government may waive the first article requirement after receipt of proposals.

This will be accomplished through a PCO letter or written correspondence such as email. If the first article requirement is waived for a DO, the first article quantity will become part of the production quantity at the production unit price. However, for proposal evaluation purposes, the first article quantity and first article unit price will still be evaluated as such.

13. Changes Coordination

13.1 Before the Contractor delivers first article and/or production units and Government inspection and acceptance are completed for the first article and/or production units, PCO contractual modifications shall be issued to incorporate the following no cost and/or non-delivery schedule changes into the DO per an updated technical data package (TDP):

For all possible no cost and/or non-delivery schedule changes to the original TDP, the Contractor shall coordinate, in writing, the changes with the Government

Program Manager (PM) and receive written approval from the PM to incorporate the changes into the first article and production kits/parts. For any possible no cost and/or non-delivery schedule changes that may include possible part changes, the Contractor shall submit, in writing, detailed rationale as to why the original part or material does not meet the Government’s needs and receive written approval/disapproval from the Government PM. Contractors shall not request changes to parts or kits for the purpose of the Contractor’s internal cost savings.

13.2 For all possible changes that may require a cost and/or delivery schedule increase to the

Government, the Contractor shall submit a written request for such change(s) to the PCO and shall not perform any of these possible changes without receipt of formal written direction from the PCO. If the Government receives a request for a cost and/or schedule increase, the Government reserves the right to recompete the entire harness order.

14. Government Inspection and Acceptance of Parts

14.1 The Government reserves the right to inspect all kits/parts built and has the right to reject or require correction of any deficiencies found in the kits/parts.

14.2 In the event of rejection of any part, the Contractor will be notified in writing by the

Government of the specific reason(s) why the kit/part was rejected. Unless otherwise specified, the Contractor shall have five (5) workdays to correct the rejected kit/part and resubmit to the Government for re-inspection.

14.3 The contractor shall provide documentation of test(s) performed on each F-16 harnesses assembly per 16PR145 section 3, RF coax cables specification 16VE752, and fiber optic requirements per specification(s) listed at the DO level and/or added by modification to the contract at the basic contract level. (CDRLA001/B001/D001/E001)

DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

15. Period of Performance

15.1 The Government intends to award contract with a five (5) year basic ordering period and a three and one-half (3.5) year ordering period option, for a total ordering period of eight and one- half years.

16. Delivery Schedule

16.1 The delivery schedule shall be defined in each DO placed against this IDIQ.

SPECIAL CONSIDERATIONS

17. Property

17.1 All wiring harness parts and kits ordered through this contract and built by the Contractor shall become the property of the US Government upon completion of that order.

All products developed under this contract shall be considered Government property and shall have no license encumbrances.

18. Packaging

18.1 Kits/parts shall be packaged by the contractor so as to prevent damage to part features and finishes during shipment.

18.2 The harness parts and kits shall be labeled, marked and properly identified in accordance with MIL-STD-129R and per instructions provided in the TDP for proper induction into the Government supply system for kitting purposes.

18.3 The Government reserves the right to return parts to the Contractor at the Contractor’s expense if it is determined that damage occurred before or during delivery due to negligence of the Contractor.

18.4 Additional packaging specifications will be called out in each DO.

19. Kick-Off Meeting Award and Initial Delivery Order (IDO)

19.1 Successful offerors will be awarded a Kick-Off meeting DO at the time of award of the basic IDIQ contract. This order will be for participation in a post award kick-off meeting.

If the IDO is awarded, it will be combined with the Kick-Off meeting for that Contractor.

The Kick-Off meeting will be conducted by telephone within two (2) weeks of contract award (unless the Contractor and Government mutually agree to a later time period) and will include key Contractor personnel and key Government personnel (PCO and PM, and may also include the Contract Specialist, Equipment Specialist (ES), Program Engineer

(PE), and any other Government personnel deemed necessary by the PCO or PM). The total award value of the kick-off meeting DO and relevant contract line item number

(CLIN) will be $200.00.

20. Kick-Off Meetings and Plant Visits

20.1 For each DO awarded after the IDO, the successful offeror shall host a kick-off meeting and plant visit at their facility two (2) weeks ARO. The Government reserves the right to eliminate the requirement for the plant visit if determined not to be necessary. If the

Government determines a plant visit is not necessary, the kick-off meeting will be conducted by telephone and will be convened within two (2) weeks ARO, unless a later date is agreed upon by the Contractor and Government. The kick-off meeting will include key Contractor and key Government personnel. Key Government personnel will include the PCO and PM and may also include the Contract Specialist, ES, PE, and any other

Government personnel deemed necessary by the PCO or PM. These kick-off meetings and plant visits shall be conducted at no additional cost to the Government.

21. Semiannual Meetings

21.1 For each DO with a total delivery schedule of one (1) year or longer, the Contractor shall host semiannual (occurring twice per year) face-to-face meetings at the Contractor’s facility. These meeting shall provide a full program review including detailed breakdown of the steps being taken to meet the requirements and schedule, any risks to the program, mitigation strategies for those risks, and any other pertinent program information (the

Contractor’s internal costs should not be discussed). The Government reserves the right to change the meeting to a teleconference/video teleconference or waive the meeting entirely for that DO. These semiannual meetings shall be provided at no additional cost to the

Government.

22. Contract Data Requirements Lists (CDRLs)

22.1 CDRLs shall be attached to the basic contract, not to each individual DO. However, all

CDRL requirements shall apply to all DOs placed.

23. Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

23.1 The Government reserves the right to provide GFP/GFE if it is in the best interests of the

Government.

24. Decentralized Ordering

24.1 Both the Hill AFB and Wright Patterson AFB F-16 Contracting offices may place DOs against this multiple award IDIQ. The Contractor shall correspond with the PCO, Contract

Specialist, and PM associated with the office that issues the subject solicitation and DO.

The Contractor shall correspond with the PCO and Contract Specialist at Hill AFB for any questions relating to the terms and conditions of the basic contract.

25. Additional Procedures/Requirements

25.1 Upon issuance of a cure notice and/or show cause letter for any reason; including, but not limited to schedule delays, non-conforming parts, etc., from a contracting officer, the contractor shall not be eligible for future delivery order awards until the situation/issue called out in the cure notice/show cause letter has been resolved and written acceptance is received from the contracting officer acknowledging resolution. Any delivery terminated for default by any contractor shall be not be awarded another delivery order for at least six

(6) months. The Government reserves the right to terminate the basic contract of that contractor if the contractor has one or more delivery orders terminated by default by the

Government.

25.2 The Government reserves the right to do split awards (award to more than one contractor) on any delivery order issued under this basic contract. If the Government determines a split award is in its best interests, the Government’s RFP will state that a split award will be issued and specify the anticipated split percentages. Split awards will be evaluated

IAW SOW paragraphs 9.1.1 and 9.1.2, with the exception that two contractors may receive an award instead of one contractor. If the split is not a 50/50 split, the Government will evaluate each split separately IAW SOW paragraphs 9.1.1 and 9.1.2. The higher ratio split will be evaluated first and a contractor cannot receive awards for both splits even if multiple proposals are submitted. Contractor’s may submit proposals for each split or identify that the proposal applies (including but not limited to price and schedule) to both splits.

25.3 CPARs shall take into account all facts at the basic contract level and shall include the contractor’s performance on all active orders within the CPARs timeframe(s).

25.4 If a contractor receives a final CPAR rating that is less than Satisfactory, the contractor shall not be eligible for award of delivery order(s) for a minimum of six (6) months after receipt of the final CPAR rating. In addition, the contractor must provide to the PCO a written description of the actions taken to remedy the issues that led to the less than

Satisfactory rating.