SOW Exterior Doors Islamorada.pdf

Department of Homeland Security United States Coast Guard

Scope of Work

For Exterior Door and frame and lock Replacement

At U.S. Coast Guard

Station Islamorada, Florida

03 JAN 2024

United States Coast Guard

Submitted: XXXXXX

TABLE OF CONTENTS

Section Title Page

1 General Contracting Guidelines 3

2 Submittals and Outcome 3

3 Project Performance Timeline 3

4 Location 3

5 Point of Contact 3

6 Lease Agreement Terms 4

7 Work Phasing/Scope of Work 4

8 Availability of Utilities 4

9 Coordination 5

10 Contractor Use of Premises 5

11 Laydown Area 5

12 Storm Protection 5

13 Environmental Protection 5

14 Delivery and Storage 5

15 Receipt of Materials 5

16 Cleanup 5

17 Utility Outages 6

18 Security 6

19 Quality 6

20 Warranties 6

21 Final Inspection and Acceptance 6

22 Safety 7

23 Site Plan/Drawing Enclosed

1 General Contracting Guidelines:

1.1: For the execution of this contract, contractor shall provide all labor, parts, and materials not described in this Scope of Work. Government Furnished materials will be outlined in this scope of work and will be defined as GFM.

1.2: Contractor shall make all reports to the Contracting Officer/On site supervisor in regards to progress of the scheduled work log. If there are questions or concerns regarding the scope of work and/or the work log, the contractor shall not proceed further without guidance from the Contracting Officer.

1.3: Contractor shall provide all necessary documentation for all employees (Valid State ID, Drivers Licenses, etc.). As well any vehicle brought on board any Coast Guard/Military Facility shall have valid state registration and insurance.

1.4: Contractor shall execute the contract IAW this Scope of Work. The contractor is not authorized to deviate from this Scope of Work without written authorization from the Contracting Officer.

1.5: Contractor shall execute the contract IAW this Scope of Work. The contractor is not authorized to deviate from this Scope of Work without written authorization from the Contracting Officer.

1.6: Contractor shall execute the contract IAW this Scope of Work. The contractor is not authorized to deviate from this Scope of Work without written authorization from the Contracting Officer.

1.7: The contractor shall provide a list of all employees that will be working on Coast Guard property to the Contracting Officer prior to the scheduled work days.

2 SUBMITTALS AND OUTCOMES

2.1 The Contractor shall submit a work schedule including all milestones immediately following contract award.

2.2 Submit removal and application procedures for all building surfaces.

3 PROJECT PERFORMANCE TIME

The contractor must make notification to the Contracting Officer and MKC Cantrell inventory availability and estimate time of arrival for required equipment.

4 LOCATION

All work shall take place at:

U.S. Coast Guard Station Islamorada 183 Palermo Drive Islamorada, FL 33036

5 POINT OF CONTACT

The Government Point of Contact (POC) for this work is XXXXXXXX Onsite support/supervisor is MKC Jeremiah Cantrell (912)414-6726, Jeremiah.S.Cantrell@uscg.mil. All work shall be coordinated through both POC’s to minimize operational impacts to the unit during the execution of the work.

6 LEASE AGREEMENT TERMS

N/A

7 WORK PHASING/SCOPE OF WORK

Work shall be completed as expeditiously as possible; Contractor shall coordinate with the POC’s to coordinate phasing and job sequencing. Contractor shall submit construction schedule for Government review and approval prior to commencing in any work to be performed.

7.1 SCOPE OF WORK

A. Contractor will replace exterior doors, frames, auto closures and locks on 3 of the doors, and locks and auto closures on 7 other doors.

B. Contractor will install new door frames on main entrance and galley entrance and

South Rec Deck doorways. (total of 3 that need new frames). Contractor will also replace the locks and closure devices on all 10 doors.

C. Contractor will ensure doors are properly sealed with no gaps in the frame.

Contractor will ensure the 3 new doors being installed are glass and impact rated similar to what is currently installed at the unit.

D. Contractor will install all new automatic door closure devices on all doors (total of 10).

E. Contractor will provide unit with all keys including any control keys used for lock set replacement.

F. Contractor will replace all exterior door locks with a 5 button mechanical style lock that the unit must approve of prior to install.

8 AVAILABILITY OF UTILITIES

Reasonable amounts of the following utilities will be made available to the Contractor without charge.

+ Electricity (if available at the job site) + Potable Water + Restroom facilities

9 COORDINATION

The Contractor shall coordinate with the POC to minimize interference with Coast Guard operations or personnel. All work shall be coordinated with other trades involved in the project and carefully laid out in advance.

10 CONTRACTOR USE OF PREMESES

The Contractor will be working on a Coast Guard operational military installation.

Become familiar with and obey installations’ fire, traffic, and security regulations.

Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance by the Government.

11 LAYDOWN AREA

The Contractor will be provided with an uncovered lay-down area in the immediate vicinity of the work. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings, vehicles, boats, equipment, or pavement as a result of storage activities.

12 STORM PROTECTION

Should warnings of extreme weather (such as high waves, storm surge, wind of gale force) be issued, the Contractor shall take every practicable precaution to minimize danger to personnel, the work and adjacent property. Precautions shall include, but not be limited to, relocating equipment, closing all openings, removing all loose materials, tools exposed locations, and removing or securing fencing, scaffolding and other temporary work.

13 ENVIRONMENTAL PROTECTION

All Federal, State and local laws must be strictly adhered to. Demolition and construction debris shall be disposed of at a permitted facility.

14 DELIVERY AND STORAGE

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items/equipment shall be replaced. Location of storage and staging area shall be designated by the POC’s. The contractor will be responsible for security of all materials and equipment.

15 RECEIPT OF MATERIALS

Shipment of equipment, materials, and supplies shall be addressed to the Contractor -not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

16 CLEANUP

The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The

Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpsters.

17 UTILITY OUTAGES

Before interrupting or shutting down any utility, make a request for the interruption to the POC’s at least two (2) working days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the POC.

18 SECURITY

18.1 Working Personnel List.

The Contractor shall provide the Contracting Officer and Onsite supervisor with a list of names of all personnel who will be working on the site. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site.

18.2 Personnel Identification

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued ID. The identification must be laminated, and show facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

19 QUALITY

Quality of Contractor Furnished Material. Materials supplied by the Contractor shall be of a quality conforming to applicable Federal specifications.

20 WARRANTIES

All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

21 FINAL INSPECTION AND ACCEPTANCE

When the work is complete and ready for final inspection, submit a written request to schedule final inspection to the Government. Prior to such requests, all submittals must be complete and approved. Such requests shall allow a minimum of two (2) days’ notice prior to final inspection date.

22 SAFETY

22.1 General

The Contractor is solely responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions. The Contractor shall provide appropriate safety measures including, but not limited to barricades, signs and signal lights as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

22.2 Compliance

The Contractor is specifically required to comply with the requirements of the U. S.

Army Corps of Engineers "Safety and Health Requirements Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause (FAR 52.236-13).

Once accepted, this safety plan shall become part of the contract requirements. Note:

This review/acceptance does not in any way relinquish the Contractor from responsibility for work site safety nor the obligation to comply with the OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work. The Coast Guard will cooperate fully with the Department of Labor (Occupational Safety and Health Administration) in their enforcement of OSHA regulations.

22.3 Safety Plan

The Contractor shall submit a written safety plan immediately following contract award. At a minimum, this plan shall describe the Contractor's general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, working over water, working from floating work platforms, overhead crane operations or similar conditions of the work. This Safety Plan shall be approved prior to commencing any work on site.