SOW.pdf

Statement of Work for Replace 5 Washers FCI Elkton, Ohio

I. SPECIFICATIONS:

A. INTRODUCTION

Contractor shall provide all necessary labor, tools, equipment, and materials required to remove and replace five (5) commercial Unimac Washers that are not operating consistently making it difficult to keep up with laundry demands. The washers are located at the Federal Correctional Institution (FCI), Elkton, 8730 Scroggs Road, Elkton, Ohio 44432.

B. BACKGROUND

FCI Elkton is located in Columbiana County in eastern Ohio. FCI Elkton is currently not able to complete the large quantity of laundry generated by the inmate population with the equipment currently in place in the FCI Laundry Department. The five Unimac Washers have been in operation since 1997 and are constantly shutting down mid-cycle causing double work and delays.

C. ACTION SUBMITTALS

1. Security Paperwork: Not less than fourteen (14) working days prior to mobilization to the site, submit all security clearance documentation to the Contracting Officer’s Representative (COR). Security clearance paperwork will only be accepted from the Prime Contractor.

2. Submittals:

a. Include with bid, manufacturer’s specifications and included warranties for all proposed products used for repairs.

b. Provide to the COR, not less than seven (7) working days prior to mobilization, copies of staff qualifications/certifications for the work they are performing.

c. Provide to the COR, not less than seven (7) working days prior to mobilization, three copies of Safety Data Sheets (SDS) for all proposed substance to be used during the repairs.

D. SCOPE OF WORK, REPLACE 5 WASHERS

1. The Contractor shall provide all necessary labor, tools, equipment and materials required to remove five commercial washers from the FCI Laundry. The current Unimac equipment consists of one 50 pound washer, one 85 pound washer, and three 125 pound washers.

Approved 03/30/2021 For NERO Facilities Adminstrator

2. The Contractor will provide and install five new 160 pound capacity washers. The new washers will be brand name or equal to requirements of a UniMac Model UWT160D40VN or Milnor Model 42030V6Z in 440-480/60/3. Equipment physical footprint not to exceed: width = 53 inch, depth = 80 inch, and height = 73 inch. Motor horsepower to be 10 hp minimum. Distribution speed shall be 60 RPM. Extraction speed shall be 200 – 710 RPM. Extraction G-Force shall be 300.

3. FCI Elkton processes institutional laundry 5 days a week and requires these services to not be fully interrupted at any point during the replacement of the washing machines.

Phased replacement will need to be maintained with no more than 2 washing machines taken offline at a time for replacement.

4. The Contractor is responsible for the following:

a. Coordinate scheduling with the Contracting Officer’s Representative (COR).

b. Disconnect, remove and dispose of existing washers.

c. Project management and labor for the removal of the existing equipment and the installation of the new equipment.

d. Procure, deliver, place and level new washers to the industry standard at the job site.

e. Bolt down and grout washers for hard mount.

f. Make final connections to all utilities.

g. Provide certification from the manufacturer of the Contractor’s qualifications to perform the installations

h. Start-up and operate machines throughout various cycles of operation.

i. Provide onsite operator training to six Laundry staff for a duration of 4 hours.

Training to involve startup, operation and shutdown of new equipment.

j. All work is to comply with industry codes and standards.

k. Ensure work will in no way endanger personnel, existing structures, utilities, or facilities.

l. Collect and remove any debris created from the repairs at the site.

m. Completing this work in the anticipated timeframe of 60 working days from the commencement of work.

5. The Government is responsible for the following:

a. Provide minimal electricity service (120V), for battery chargers and small hand tools.

b. Provide access to restroom facilities.

E. BRAND NAME OR EQUAL

A brand name or equal product will be accepted. Should a quotation be issued by a contractor for equal products, the contractor shall submit all product information, specifications and included warranties for the equal products in the contractor’s quote.

Failure to submit the product information/specifications/warranties with your quote will be considered non-responsive and the contractor’s quote will not be considered.

F. FINAL PAYMENT

1. Once washer replacement has been verified complete by the institution COR, final payment will be approved.

II. CONTRACTOR SECURITY/WORK REGULATIONS

A. WORKING HOURS

Work Hours for the contractor inside the Secure Perimeter are 7:15 AM – 2:45 PM, Monday - Friday, excluding weekends and federal holidays. Access to the grounds, other than the work site is 6:00 AM – 4:00 PM. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of this work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. DELIVERY OF MATERIALS

All construction material and equipment required for work on this project to be delivered to the site is required to be processed by the Contractor and coordinated with the institution COR for processing and temporary storage.

Any construction related deliveries could be received between the hours of 7:00 AM to 1:00 PM, Monday through Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

The Contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The Contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The Contractor will not impede/block the driveway at any time during or after the work shift.

C. STORAGE OF MATERIALS, TOOLS, AND EQUIPMENT:

All Contractor tools shall be inventoried prior to entry and exit of the secured perimeters of the institution. Any Contractor materials, tools, and/or equipment that will be required to be brought on-site for an extended period of time to expedite project completion shall be permitted to be stored in a designated area mutually agreed upon between the COR and the contractor. If necessary, the contractor shall be allowed to bring in a securable, single point access storage container(s), such as a Job or Gang Box that will be placed in the agreed upon storage area for the duration of the project. Size of the storage container(s) shall be agreed upon by the COR and contractor.

All contractor provided containers must be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. Stored materials cannot be stored at a height that would create a fall hazard.

Contractor tools stored in an on-site container will require a daily inventory check in/out accountability protocol. At the start of each work day all tools brought into the secured perimeter shall be accounted for by an on-site Contractor Field Technician and confirmed by an escorting BOP staff member. A tool inventory form shall be used to facilitate accountability.

Upon the end of the workday, all tools will be inventoried back in to their respective storage container(s). The end-of-the-day tool inventory procedure shall require the presence of; a) A Contractor Field Technician; and b) An escorting BOP staff member overseeing their tool accountability.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. Due to this, all contractor owned extension cords used for this project would be required to exit the institution at the end of every workday for the duration of the project

D. SECURITY CLEARANCE/CONTRACTOR BADGES

Contractor employees working at the FBOP institution will be subject to a background investigation after award of the contract. Contractor employees must complete all applicable forms provided by the FBOP. Following the investigation, the FBOP will provide the Contractor with a list of employees cleared to work at the institution. If a Contractor’s employee is not cleared, that fact will only be communicated to the Contractor. No additional justification will be released.

If required, all contractors awarded the project and their construction staff will be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontract staff are required to attend. This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

All contractors/subcontractors will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the Contracting Officer’s Representative.

All contractors and subcontractor employees will provide a checklist of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. DOJ RESIDENCY REQUIREMENT

DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT

BUREAU OF PRISONS CLAUSE (JUNE 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.);

2. Worked for the U.S. overseas in a Federal or military capacity; or

3. Been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S.

The following website provides current information regarding allied countries:

http://www.opm.gov/employ/html/citizen.htm

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

F. SYSTEM FOR AWARD MANAGEMENT

Contractors must be registered on the System for Award Management website at www.beta.sam.gov. Only those vendors registered will be considered.

G. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

All contracted contractor employees or subcontractor employees working within the designated job site shall have and wear applicable Personal Protective Equipment (PPE) as prescribed by Occupational Safety & Health Administration (OSHA) regulations and industry standards. It is the responsibility of the contractor to provide such equipment.

The Federal Bureau of Prisons shall ensure all energy sources and/or energy management systems needing to be secured to prevent personal injury and/or property damage will be locked and tagged-out with the appropriate locking devises. Locking of identified isolation points will be comprised of a minimum two lock process, one lock provided by the institution and the other provided by the contractor. All lockout/tagout measures to be implemented, and/or removed, shall require verbal authorization and physical verification by the Field Technician, the COR, and Institution Safety Manager prior to doing so.

H. OTHER CONSIDERATIONS

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCI Elkton. A Contractor laptop computer specifically configured to enable electronic programing for the Fire alarm system and its associated components would be the only exception. Such technology would require operational inspection by the institution’s Computer Services Manager and approval for institution access by the Warden. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor is able to wear jeans in the institution, however, shorts, green or khaki-color clothing are not allowed. The clothes will be proper and suitable for the services that are being provided.

3. Assigned Contractor Field Technicians may bring their lunch into the institution and be permitted to consume on-site if they so choose. Field Technicians may be permitted to exit the institution at any time while during normal institution operations. Consideration to re-entry access however is advised. Depending upon institution operations, re-entry may be encumbered due to various reasons to include, but not limited to; BOP escort staff not available, security processing times, institution emergencies, etc.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced, tobacco will not be allowed inside the institution.

5. Any assigned Field Technicians who will require departure of the institution due to an incurred injury while performing prescribed work will be allowed to do so. However, the primary contractor shall be responsible to dispatch another institution authorized Field Technician as soon as reasonably possible to compete the necessary work.

6. All work shall be carried out in such a way as to cause minimal interference in the normal operations of the institution. Contractor Field Technicians shall comply with all institution regulations regarding safety and security. The COR or Contracting Officer may, if circumstances dictate, instruct the Primary Contractor to remove a particular assigned Field Technician if he or she demonstrates, or is found, to be incompetent, careless, insubordinate, unsuitable, or in essence unprofessional in the delivery of contracted services and whose continued assignment to work at the institution would be deemed contrary to the security of the institution.

7. Institution Lock-down Protocols: In the event FCI Elkton is placed in a “Lock-Down” status, which would prevent institution access and prescribed work from being done, it will be the responsibility of the COR, or the institution’s Facility Department to contact the primary Contractor to advise them of the situation. A rescheduling of the work shall be collaborative in nature with work start time to either; a) take place later in the business day if the lock-down removal time is known and would logistically permit Field Technicians adequate time to carry out the prescribed work for the day, or b) be moved to the next normal business day.

8. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

9. It is the Contractor’s responsibility to repair and/or replace any equipment, walls, floors, or ceilings damaged by Field Technicians during the work process and restore to previous condition at no cost to the Government.