SOW.pdf

STATEMENT OF WORK FOR

INSPECTION, TEST, MAINTENANCE AND REPAIR OF

FIRE PROTECTION SYSTEMS

1 base year with 2 option years

SIERRA ARMY DEPOT

PART I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, test, maintenance (ITM), and repair services as required for

Fire Protection systems located on Sierra Army Depot as identified in Part V, Covered Systems in this Statement of

Work (SOW). The work includes preventive maintenance, support services, inspection, tests, repairs, alterations, calibration and administration. Work also involves performing service calls and repairs for these Fire Protection systems.

1.1.1 The overall requirement for Fire Protection Systems ITM tasks is contained in Unified Facilities Criteria

(UFC) 3-601-02 based in large part on National Fire Protection Association (NFPA) standards. Specific tables from

UFC 3- 601-02 are contained in Attachment 1, Required ITM Tasks and Frequencies.

1.1.2 For non-ITM tasks, such as repairs, work shall be performed upon authorization to correct deficiencies. Repair work shall be performed in accordance with NFPA standards.

1.2 APPLICABLE DOCUMENTS:

1.2.1 SIAD Regulation 420-7, Depot Fire Regulation

1.2.2 UFC 3-601-02, Operation and Maintenance: Inspection, Testing and Maintenance of Fire Protection Systems

1.2.3 UFC 3-230-02, Operations and Maintenance: Water Supply Systems

1.2.4 UFC 3-600-01, Fire Protection Engineering for Facilities

1.2.5 NFPA Standards

1.2.6 NFPA 1, Fire Code

1.2.7 NFPA 10, Portable Fire Extinguishers

1.2.8 NFPA 13, Installation of Sprinkler Systems

1.2.9 NFPA 17, Dry Chemical Extinguishing Systems

1.2.10 NFPA 17A, Wet Chemical Extinguishing Systems

1.2.11 NFPA 25, Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

1.2.12 NFPA 51B, Fire Prevention During Welding, Cutting, and Other Hot Work

1.2.13 NFPA 70, National Electrical Code®

1.2.14 NFPA 72, National Fire Alarm and Signaling Code

1.2.15 NFPA 90A, Installation of Air-Conditioning and Ventilation Systems

1.2.16 NFPA 96, Ventilation Control and Fire Protection of Commercial Cocking Operations

1.2.17 NFPA 101, Life Safety Code®

1.2.18 NFPA 2001, Clean Agent Fire Extinguishing Systems

1.2.19 All fire protection systems manufactures recommendations (expect where UFC 3-601-02 dictates otherwise)

1.2.20 All applicable federal, state and local laws, codes and regulations

PART II

SERVICE DELIVERY SUMMARY

Table 2.1

Obj # Performance Objective SOW Para Performance Threshold

1a

Contractor performed scheduled ITM tasks on

Water- Based and Clean Agent Fire Suppression systems.

List of facilities in Part V, Covered Systems. 152

Systems (149 water-based and 3 clean agent).

4.5.1

*1 annual inspection, maintenance and tests performed on all Water-Based (includes Antifreeze systems) and Clean Agent Fire Suppression systems 100% of the time.

1b

Contractor performed scheduled ITM tasks on Chemical-Based Fire Suppression systems. List of facilities in Part V, Covered Systems. 17 Systems (12 dry chemical and 5 wet chemical).

4.5.1

*1 semi-annual inspection, maintenance and tests performed on all Chemical-

Based Suppression systems 100% of the time.

Contractor performed scheduled ITM tasks on Fire Alarm systems. List of facilities in Part V, Covered Systems. 73 Systems.

4.5.2 *1 annual inspection, maintenance and tests performed on all Fire Alarm systems 100% of the time.

Contractor produced documentation detailing results of performed ITM tasks. Product must explain specifics in comments sections (i.e. three smoke detectors serviced).

4.5.3

Report provided within 30 days of completion of scheduled annual ITM tasks and within 15 days of scheduled semi-annual

ITM tasks.

Contractor corrected any Fire Alarm system programming deficiencies. 4.5.4

Programming deficiencies were corrected per manufacturer recommendations within 30 days.

Contractor responded to emergency and routine service calls for partially impaired or out-of-service Fire Alarm and Fire Suppression systems.

4.5.5 Response to routine service calls within

the specified time frame 90% of the time.

Contractor identified and analyzed repairs necessary to restore partially impaired or out-of-service Fire Alarm and Fire Suppression systems to full operational status.

4.5.6

Provided detailed quote(s) for specific work and materials necessary to correct systems within 1 week of initial service call.

Contractor provided materials and performed actions to restore partially impaired or out-of-service Fire Alarm and Fire Suppression systems to full operational status.

4.5.7

Upon written government approval for each quote in Performance Objective # 6, completed all required repairs within 30 days of approval.

2.1.0 Several additional ITM tasks are required at different year intervals than exclusively annual or semi-annual. Some

ITM tasks are required every 2, 5, 10 or other year intervals. The contractor shall accomplished these ITM tasks during the same time annual and/or semi-annual ITM tasks are performed. See the appropriate table in UFC 3-601-02 for specific ITM tasks.

2.1.1 No fire alarm system, water-based suppression system or clean agent suppression system shall have any ITM tasks performed more frequent than once per year.

2.1.2 Facilities that have dry chemical or wet chemical systems and shall have ITM tasks performed for those particular systems no more frequent than twice per year (17 total systems).

2.1.2.1 For facilities with dry chemical or wet chemical suppression, one of the two times semi-annual ITM tasks are performed shall include all annual ITM tasks required for other systems in the same facility. Contractors exceeding established number of times per year to perform ITM tasks do so at no additional cost to the Government.

PART III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL INFORMATION. The Government will provide utilities to the Fire Alarm and Fire Suppression systems.

3.1.1 The government shall provide utilities (electricity and water) to the existing fire alarm and fire suppression systems.

If utilities are deemed out of service from these systems, the contractor shall notify the COR to have it fixed as soon as possible.

PART IV

GENERAL INFORMATION

4.1 POINT OF CONTACT: The contractor shall provide a primary point of contact in writing at time of contract award, with full authority to interface with the Government representative or Contracting Officer on all contract matters relating to the daily operations. If the primary point of contact should change, the contractor shall, within 15 calendar days of the change, notify the Contracting Officer in writing.

4.2 CONTRACTOR PERSONNEL: Contractor personnel shall display legible identification of the contractor’s company name on their uniform.

4.2.1 Contractor personnel shall hold a valid, current qualification certificate or license from a state to perform

ITM and repair tasks.

4.2.2 All ITM and repair tasks shall be accomplished under the supervision of a licensed craftsperson. At no time shall apprentice-level craftspersons be allowed to execute the ITM tasks without a qualified supervisor on site.

Trained or qualified contractor personnel shall perform ITM and repair tasks only within the scope of their specific qualification. The contractor shall provide a copy of license to the contracting office at time of contract start. The contractor shall supply a copy of license for all new employees assigned to work on this contract within 15 calendar days of starting work.

4.2.3 Contractor personnel shall be certified to perform work on specific manufactured equipment such as

AES, Edwards Signaling, Potter and/or Tyco.

4.2.4 The contractor shall notify the COR, a Fire Dept representative along with the central alarm receiving dispatch center prior to and upon completion of all fire protection systems work at (530) 827-4345. This will assist to avoid an accidental emergency situation and response.

4.2.5 The contractor shall obtain approval from the COR for all repairs (materials and labor) resulting in costs above the service call fee.

4.3 GENERAL REQUIREMENTS AND PROCEDURES:

4.3.1 All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Fire Suppression Systems and Fire Alarms Systems industry;

equipment manufacturer; local, state, and federal standards; all applicable building and safety codes; and the

National Electrical Code. The contractor shall provide only new or reconditioned parts and components of equal quality or better.

4.3.2 Upon completion of work the system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacement parts/components shall match existing in dimensions, design, and function.

4.3.3 All such debris, excess material, and parts shall be cleaned up and removed from Sierra Army Depot at the completion of the job and/or at the end of each day work is in progress.

4.3.4 When disputes arise concerning material, equipment, and components selected for work items already accomplished, the contractor shall, at no cost to the government, remove, replace, and/or rework material, equipment, and components so that the government’s requirements are satisfied.

4.3.5 Labor and Parts are authorized with approval from Contracting Officer, or authorized designee IAW the Authorized

Order Memorandum.

4.4 FIRE PROTECTION SYSTEMS See list of systems in Part V, Covered Systems.

4.5 MANDATORY MAINTENANCE REQUIREMENTS:

4.5.1 PERFORMANCE OBJECTIVE # 1 a & b

4.5.1.1 Perform scheduled ITM tasks on Fire Suppression includes Wet Pipe, Dry Pipe, Dry Chemical, Wet

Chemical and Clean Agent systems.

4.5.1.2 There are one-hundred forty-nine (150) water-based fire suppression systems throughout sixty-one

(62) different facilities.

4.5.1.2.1 Of the 150 water-based fire suppression systems, one (1) is dedicated wet pipe/antifreeze systems there are one-hundred (100) of them are residual anti-freeze converted to water.

4.5.1.2.2 Of the 150 water-based fire suppression systems, twenty-four (24) are dry pipe systems.

4.5.1.2.3 Of the 150 water-based fire suppression systems, twenty-five (149) are standard wet pipe (non-antifreeze) systems.

4.5.1.3 There are twelve (12) dry chemical fire suppression systems located outside at seven (7) different facilities

4.5.1.4 There are five (5) wet chemical fire suppression systems located in five (5) different facilities.

4.5.1.5 There are three (3) clean agent fire suppression systems located in two (2) different facilities.

4.5.1.6 The contractor shall perform ITM using the appropriate tables for each type of fire suppression system in accordance with UFC 3-601-02 along with the standards referenced in UFC 3-601-02 (i.e. NFPA 17, 17A, 25, 2001 and UFC 3-230-02).

The appropriate table number from UFC 3-601-02 for required ITM tasks is listed in Part V, Covered Systems for each facility on Sierra Army Depot. The ITM tables are also contained in Attachment 1, Required ITM Tasks and Frequencies.

4.5.1.7 The technical references contained in UFC 3-601-02 shall be used for technical guidance; however, the frequencies in UFC 3-601-02 shall be used in lieu of the frequencies for ITM tasks in NFPA standards. Contractors exceeding established frequencies do so at no additional cost to the Government.

4.5.1.8 The contractor shall refer to industry accepted standards for ITM tasks and frequencies for any system or application that is not addressed within UFC 3-601-02 such as the antifreeze portions of wet pipe systems (i.e.

NFPA 25).

4.5.2 PERFORMANCE OBJECTIVE # 2

4.5.2.1 Perform scheduled ITM tasks on Fire Alarm systems includes manual and automatic detection, signaling of alarm notification appliances, voice notification, visual and mass notification functions. Additionally, trouble and supervisory signaling for functions such as pressure, flow, temperature, air, and tamper devices for post indicator valves, o s & y valves and backflow preventer valves.

4.5.2.2 The contractor shall verify receipt of alarm activations through digital transmitters and/or receivers and software firmware updates performed annually as recommended by manufacturers.

4.5.2.3 All ITM tasks shall be performed using the appropriate table for fire alarm systems in accordance with

UFC 3-601-02 and the standards referenced in UFC 3-601-02 (i.e. NFPA 72). The appropriate table number from UFC 3-

601-02 for required ITM tasks is listed in Part V, Covered Systems for each facility on Sierra Army Depot. The ITM tables are also contained in Attachment 1, Required ITM Tasks and Frequencies.

4.5.2.4 The technical references contained in UFC 3-601-02 shall be used for technical guidance; however, the frequencies in UFC 3-601-02 shall be used in lieu of frequencies in NFPA standards. Contractors exceeding established frequencies do so at no additional cost to the Government.

4.5.2.5 The contractor shall refer to industry accepted standards for ITM tasks and frequencies for any system or application that is not addressed within UFC 3-601-02 such as the antifreeze portions of wet pipe systems (i.e. NFPA 72, 90A or 96).

4.5.3 PERFORMANCE OBJECTIVE # 3

4.5.3.1 For scheduled Water-Based Fire Suppression system ITM tasks conducted as part of Performance Objective #1a, documentation shall as a minimum cover all required ITM tasks in Table 2-2 or 2-3 of UFC 3-601-02. There are one-hundred forty-nine (149) water-based fire suppression systems throughout sixty-one (61) different facilities.

4.5.3.2 For scheduled Clean Agent Fire Suppression system ITM tasks conducted as part of Performance

Objective #1a, documentation shall as a minimum cover all required ITM tasks in Table 2-21 of UFC 3-601-02.

There are three

(3) clean agent fire suppression systems located in two (2) separate facilities.

4.5.3.3 For scheduled Dry Chemical Fire Suppression system ITM tasks conducted as part of Performance Objective #1b, documentation shall as a minimum cover all required ITM tasks in Table 2-18 of UFC 3-601-02. Any tags or labels required by NFPA 17 shall be used and attached to suppression systems. There are twelve (12) dry chemical fire suppression systems located outside at seven (7) different facilities. All dry chemical systems are installed in Hazardous Materials Storage

Lockers.

4.5.3.4 For scheduled Wet Chemical Fire Suppression system ITM tasks conducted as part of Performance Objective

#1b, documentation shall as a minimum cover all required ITM tasks in Table 2-19 of UFC 3-601-02. Tags or labels required by NFPA 17A shall be used and attached to suppression systems. All wet chemical systems are installed over cooking equipment. There are five (4) wet chemical fire suppression systems located in five (4) separate facilities.

4.5.3.4.1 The contractor shall ensure wet chemical fire suppression systems are connected to the facility’s manual fire alarm panel.

4.5.3.5 For scheduled Fire Alarm system ITM tasks conducted as part of Performance Objective #2, documentation shall as a minimum cover all required ITM tasks in Table 2-1 of UFC 3-601-02. There are seventy-three (73) fire alarm systems located in seventy-three (73) different facilities.

4.5.3.5.1 There are eighteen (18) interface / emergency control function systems located in ten (10) separate facilities.

4.5.4 PERFORMANCE OBJECTIVE # 4

4.5.4.1 Perform programming/reprogramming of errors in fire alarm panel and transmitting/receiving equipment.

All programming/reprogramming shall be in accordance with manufacturer’s recommendations.

4.5.5 PERFORMANCE OBJECTIVE # 5

4.5.5.1 For service calls, the Contracting Officer’s Representative (COR) will contact the contractor to make repairs. For emergency service calls, contractor shall be available for emergency service on what Sierra Army Depot considers as critical equipment regardless of time of day, holiday or day of week. The government will place all service calls through the 24 hour service dispatch at number provided to them.

4.5.5.2 The contractor shall establish a set minimum service call fee for weekdays, after hours, weekends and holidays emergencies. The contractor shall respond to a call out in 4 hours or less from time of notification. Normal duty hours are

Monday through Thursday 6:30 am to 5:00 pm.

4.5.5.3 Prior to any servicing during normal duty hours the contractor shall report to the COR that he is on-site.

Work performed after normal duty hours shall be accomplished at no additional cost to the government and work will continue until equipment is returned to normal working condition.

4.5.5.4 Prior approval shall be obtained from the Contracting Officer, or authorized designee, except in emergencies, for work requiring repairs expected to exceed $2,500.00.

4.5.5.5 Contractor shall ensure inoperative fire suppression systems are tagged out-of-service.

4.5.6 PERFORMANCE OBJECTIVE # 6

4.5.6.1 To determine solutions to fire suppression systems and fire alarm systems impairments, qualified service personnel shall:

4.5.6.1.1 Understand the requirements contained in applicable NFPA standards to include any electrical requirements in

NFPA 70, National Electrical Code®.

4.5.6.1.2 Understand basic job site safety laws and requirements.

4.5.6.1.3 Use Lock-Out/Tag-Out procedures in accordance SIAD policy.

4.5.6.1.4 Apply troubleshooting techniques, and determine the cause of fire suppression systems impairments and fire alarm system trouble conditions.

4.5.6.1.5 Understand equipment specific requirements, such as programming, pressures, application, and compatibility.

4.5.6.1.6 Read and interpret fire suppression system and fire alarm system design documentation and manufacturer’s inspection, testing, and maintenance recommendations.

4.5.6.1.7 Properly use tools and test equipment required for testing and maintenance of fire suppression and fire alarm systems and their components

4.5.6.1.8 Properly apply the test methods required by NFPA 13, 17, 17A, 25, 70, 72, 96, 2001 and UFC 3-230-02.

4.5.6.1.9 Provide a detailed (make, model, size and any other pertinent characteristics) report with corrective actions after deficiencies are identified. The report shall include a scope of work to be performed with labor and other costs.

4.5.6.2 No corrective billable work can be performed without written approval from the Contracting Officer.

4.5.6.3 Any deficiencies discovered that not covered by contract, shall be reported to the COR at same time the report of covered work is provided. The contractor shall provide a quote for the work not covered by contract.

4.5.7 PERFORMANCE OBJECTIVE # 7

4.5.7.1 All materials and repairs shall be performed per NFPA standards and inspected by the assigned COR.

4.5.8 Contractor shall supply all replacement parts and components necessary to maintain equipment.

4.5.9 The contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of government business and mission.

4.5.10 The contractor shall upon conclusion of the service report to the COR and provide a written copy of work performed to include: bldg number, description of work, parts and status of system(s).

4.5.11 The COR will sign the written document from the contractor of work performed at conclusion of the work day.

4.6 GOVERNMENT RESPONSIBILITIES:

4.6.1 Designate a representative to receive instructions in the operation of said equipment.

4.6.2 Operate the equipment in accordance with the contractor’s instructions.

4.6.3 Provide clear area required for the contractor to perform maintenance.

4.7 CONTRACTOR RESPONSIBILITIES:

4.7.1 The contractor shall provide a written annual ITM schedule to the Contracting Officer and COR within 30 days of award of contract.

4.7.1.1 The contractor shall perform ITM tasks on Fire Alarm, Water-Based Suppression and Clean Agent Systems within six (6) months from award of contract and every twelve months thereafter.

4.7.1.2 The contractor shall perform ITM tasks on Dry Chemical and Wet Chemical systems within six (6) months from award of contract and every six months thereafter.

4.7.2 The contractor shall inform the COR and Contracting Officer in writing of any adverse conditions found while performing maintenance the same day discovered. Notification shall be immediately if life safety issues exist.

4.7.3 The contractor will provide the CMRA reporting.

4.8 SPECIAL CONDITIONS:

4.8.1 The government makes no representation or guarantee as to the condition of equipment on the start date of the contract. A site visit and inspection of all systems condition is strongly encouraged. If no site visit and inspection is performed and no proposal and cost on any deficiencies is provided within 30 days of award of contract, it is assumed all fire protection systems are adequately in service.

4.8.2 The contractor shall be prepared to handle minor repairs with stock on truck from getting familiarized with the system from the previous inspections.

4.8.3 The contractor shall not incur any cost over the set service call amount without the approval of the Contracting Officer.

In the event of an emergency call out, the DPW Director or other high level manager may authorize addition time and cost to stabilize the event if the Contracting Officer is not reachable. The contractor shall notify the Contracting Officer and POC of the results of the service call out discovery and the corrective action needed.

4.8.4 Contractor shall be responsible for damage and loss to government property from negligent acts by contractor employees.

4.9 SERVICE CALLS AND EMERGENCY CALLS:

4.9.1 See paragraphs 4.5 and 4.8.

4.10 REPLACEMENT, MODERNIZATION, and RENOVATION: During the term of the contract, the government may replace, renovate, or improve equipment, systems, and components at the government’s expense. All replaced, improved, updated, modernized or renovated equipment, components, and systems shall be maintained, operated, and/or repaired by the contractor at no additional expense to the government.

4.10.1 Renovation work itself is not a part of this contract. New/Additional work as result of facility changes can be requested as a modification to this contract.

4.11 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY: Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval from the Contracting Officer. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the contractor shall be reported to the

Contracting Officer so that necessary action may be taken. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty. The Contracting Officer will furnish all available warranty information to the contractor.

4.12.1 Contractor’s Warranty for Parts/Materials: New parts and materials shall be used for all work unless explicit written permission is granted by the government. The contractor shall offer a minimum of 1 year warranty on labor for installation of all new parts. This is in addition to the warranties offered by the part’s manufacturer. The contractor shall identify all parts and component warranties to the Contracting Officer.

4.13 TOXIC PRODUCTS AND REGULATED CHEMICALS: Toxic materials and any regulated chemicals shall be disposed in conformance with all applicable federal, state, and local laws and SIAD regulations.

4.14 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES:

4.14.1 Supporting Services. The government will furnish electricity to the last disconnect switch nearest the item of equipment for each equipment system, water for humidity/temperature control, reheat where it is required and sufficient hot water and/or steam to the controlling device (if any).

4.14.2 Cooperation with Other Contractors. In the event of conflicts with other contractors or government employees, that cannot be satisfactorily resolved, the matter shall be referred to the COR for resolution. Such decisions shall be final, subject to right of appeal in accordance with the terms and conditions of this contract.

4.15 REPORTING EQUIPMENT DEFICIENCIES: All equipment deficiencies noted by the contractor shall be reported in writing to the COR, Fire Dept Representatives and the Contracting Office.

4.15.1 Deficiencies discovered which could potentially jeopardize the operation of a system shall be called in to the COR immediately, but not more than one hour after the discovery and followed up in writing within 24 hours.

4.16 PERFORMANCE REQUIREMENTS:

4.16.1. All work requirements shall be completed and accepted by the COR prior to any payments being made for services performed during the month.

4.16.2. Inspection checklists will be utilized for both service calls and ITM tasks.

5.0 Part V – ENVIRONMENTAL REQUIREMENTS:

5.1 Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support

Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec. 2 - Compliance with Green Procurement Requirements:

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army

Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide- for-

Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites:

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the http://www.epa.gov/cpg) potential to affect environmental quality.

Sec. 6 - Reporting Noncompliance:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or

Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

Sec. 7 - Verification of National Environmental Policy Act Documents:

Contractor shall obtain and comply with AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor (copies available from the COR or DGR). These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of

Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of

Environmental Consideration on the proposed contract actions prior to commencement of such actions.

Sec. 8 - Conformance with Environmental Management System (EMS):

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”.

Contractor shall comply with all EMS program requirements.

Sec. 9 - Assignment of Environmental Compliance Designee (ECD):

Contractor shall appoint a primary and alternate ECD for all contract work periods exceeding 180 consecutive days and for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area.

Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the

COR and DGR, if using and/or storing very small quantities of hazardous materials.

Sec. 10 - Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (SIAD) without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the

Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

Sec. 11 - Generation of Solid Waste: N/A

Sec. 12 - Generation of Hazardous Waste:

Contractor shall assign all hazardous waste management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental

Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly identify all waste and how generated as part of this contract to determine if any waste is hazardous waste as defined by both Federal and State EPA (40 CFR and Title 22 CCR). Contractor shall accumulate and properly manage hazardous waste in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Local, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The

Contractor shall properly package all hazardous waste. The contractor shall arrange for pickup or deliver, all hazardous waste generated by contract activities from the installation, to the Hazardous Waste Storage facility, B.

380 as required by SIAD. The DGR and Environmental Office shall assist contractors with hazardous waste generators training and on-site management of their waste upon request.

Sec. 13. - Use of Hazardous Materials:

Contractor shall assign all hazardous materials management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardousmaterial storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed

180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from DGR and/or COR.

Sec. 14. - Prevention of Storm Water Pollution: N/A

Sec. 15 - Storm Water Management Low Impact Design/Development (LID): N/A

Sec. 16 - Use of Pesticides: N/A

Sec. 17 - Protection of Work Site Resources:

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate with the DGR and/or COR. Contractor shall notify the DGR and/or COR if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the DGR or COR.

Sec. 18 - Prevention of Spills:

Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum- oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire

Department).

Sec. 19 - Protection of Sensitive Areas: N/A

Sec. 20 - Corrective Action for Noncompliance:

Contractor shall, when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the

Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

Sec. 21 - Noise: N/A

Sec. 22 - Mercury:

Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition to the Hazardous Waste Storage facility, B. 380 as required by

SIAD. Immediately report to the DGR and COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer and Environmental Office. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

Sec. 23 - Universal Waste / e-Waste Management:

Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and SIAD Hazardous Waste Management Plan. Consult the Environmental Office for assistance.

Sec. 24 - Pollution Prevention / Hazardous Waste Minimization:

Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental

Office for suggestions from the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

PART VI

COVERED SYSTEMS

6.0

Table 6.1

Reference Fire

Alarm

System

Interfaces /

Emergency

Control Functions

Water-Based Fire

Suppression

System*

Chemical-Based Fire

Suppression System

Table(s) for

ITM Tasks in

UFC 3-601-02

SQ

Footage

A Yes

Commercial

Cooking Hood and

Duct Ventilation System

Wet Chemical (located in kitchen) 2-1 and 2-19 11,310

B Yes

2-1 4,454

C Yes Clean Agent System

X 2 Dry Pipe

Clean Agent X 2 (located in

Telephone Rm and in Server

Rm)

2-1, 2-3 and 2-21*

16,112

D Yes

Wet Pipe

2-1 and 2-2* 17,434

E Yes

Dry Chemical X 2 (located in main bay and outside south side)

2-1, 2-2 and

2-18*

16,980

F Yes

2-1 and 2-2* 15,149

G Yes

Dry Pipe

2-1 and 2-3* 12,496

H Yes

2-1 and 2-3* 12,417

I Yes

2-1 and 2-3* 13,048

COVERED SYSTEMS (Continued)

Table 6.1

Bldg # Fire

Alarm

System

Interfaces /

Emergency

Control Functions

Water-Based Fire

Suppression

System*

Chemical-Based Fire

Suppression System

Table(s) for

ITM Tasks in

UFC 3-601-02

SQ

Footage

J Yes

2-1 4,527

K Yes

Wet Pipe X 2

2-1 and 2-2* 32,545

L Yes

2-1 8,161

M Yes

2-1 800

N Yes

Dry Chemical X 2 (located outside east side)

2-1 and 2-18

8,196

O Yes Wet Pipe

2-1 and 2-2* 2,433

P Yes

2-1 613

Q Yes

2-1 4,452

R Yes

2-1 and 2-2* 2,433

S Yes

Wet Pipe (partial)

2-1 and 2-2* 5,663

T Yes 2-1 12,095

U Yes

Commercial Cooking

Hood and Duct

Ventilation System

Wet Pipe Wet Chemical (located in kitchen)

2-1, 2-2 and

2-19* 12,578

V

Yes

2-19* 6,986

W Yes

Commercial

Cooking Hood &

Duct Ventilation

System

Wet Pipe Wet Chemical (located in kitchen) 2-1, 2-2 and

2-19* 7,114

X Yes

Commercial

Cooking Hood &

Duct Ventilation System

Wet Pipe Wet Chemical (located in kitchen) 2-1, 2-2 and

2-19* 6,291

Y Yes

2-1 and 2-2* 23,290

Z Yes

2-1 21,498

AA Yes

Wet Pipe X 1 Dry Pipe X 1

2-3* 23,263

AB Yes Dry Pipe X 3

2-1 and 2-3* 30,136

AC Yes

2-1 and 2-3* 12,070

AD

Wet Pipe X 1, Dry Pipe X 2

2-1 and 2-2 and

2-3* 17,035

AE Yes

Wet Pipe X 2

2-1 and 2-2* 18,150

BW Yes Paint Booth (214) Wet Pipe X 1, Dry Pipe X 1

Dry Chemical (located outside bldg 214 north side)

2-1, 2-2 and 2-3* 37,724

Table 6.1

Bldg # Fire

Alarm

System

Interfaces /

Emergency

Control Functions

Water-Based Fire

Suppression

System*

Chemical-Based Fire

Suppression System

Table(s) for

ITM Tasks in

UFC 3-601-02

SQ

Footage

BX Yes

Paint Booth X 4

(210) Industrial Fans X 6

(215)

Wet Pipe X 2, Dry Pipe X 1

Dry Chemical X 3 (located outside bldg 210 east side) 2-1, 2-2, 2-3 and

2-18* 38,742

AF Yes

2-1 and 2-3* 12,000

AG Yes

2-1 3,039

AH Yes Paint Booth Dry Pipe X 3 Dry Chemical (located outside west side) 2-1, 2-3 and

2-18* 5,078

AI Yes Paint Booth

2-1 and 2-3* 6,398

AJ Yes

2-1 and 2-2* 6,398

AK Yes Wet Pipe X 4

88,120

AL Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AM Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AN Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AO Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AP Yes Wet Pipe) X 4 2-1 and 2-2* 86,595

AQ Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AR

Yes

Wet Pipe X 4 2-1 and 2-2* 86,595

AS Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AT Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AU Yes Wet Pipe X 4 2-1 and 2-2* 86,595

AV Yes 2-1 2,138

AW Yes 2-1 984

AX Yes Wet Pipe X 4 2-1 and 2-2* 90,404

AY Yes Wet Pipe X 4 2-1 and 2-2* 90,404

AZ Yes

Wet Pipe X 4

2-1 and 2-2* 90,404

BA Yes

Table 6.1

Bldg # Fire

Alarm

System

Interfaces /

Emergency

Control Functions

Water-Based Fire

Suppression

System*

Chemical-Based Fire

Suppression System

Table(s) for

ITM Tasks in

UFC 3-601-02

BB Yes

BC Yes

BD Yes

Dry Chemical (located outside SE corner) 2-1, 2-2 and

2-18* 90,404

BE Yes

BF Yes

(Antifreeze)

BG Yes

BH Yes

BI Yes Wet Pipe X 4

BJ Yes

BK Yes

BL Yes

BM Yes Wet Pipe (Antifreeze)

X 4

90,404

BN Yes

2-1 and 2-3* 5,529

BO Yes

2-1 7,172

BP Yes

2-1 and 2-2* 11,568

BQ Yes

2-1 and 2-2* 13,691

BR Yes

2-1 and 2-2* 7,200

BS Yes

(Antifreeze)

2-1 and 2-2* 12,703

BT Yes Clean Agent

Systems X 2 Wet Pipe

Clean Agent System (located in Comm Rm &

Mech Room)

2-1, 2-2 and 2- 21*

7,962

BU

Wet Pipe X 1, Dry Pipe X 5

2-1, 2-2 and 2-3* 74,533

BV

Dry Chemical X 2 (located outside west side)

2-1 and 2-18 24,400

UFC 3-601-02 Tables

Table 2-1. Fire Detection and Alarm System ITM Tasks

Table 2-2. Wet Pipe Sprinkler Systems ITM Tasks

Table 2-3. Dry Pipe Automatic Sprinkler Systems ITM Tasks

Table 2-18. Dry Chemical Systems ITM Tasks

Table 2-19. Wet Chemical Systems ITM Tasks

Table 2-21. Clean Agent Systems ITM Tasks

Table 2-26. Backflow Prevention Devices ITM Tasks

* NOTE: Suppression systems with backflow prevention devices shall also comply with UFC 3-601-02, Table 2-26

ATTACHMENT 1

UFC 3-601-02 REQUIRED ITM TASKS AND FREQUENCIES

2-2.2 Fire Detection and Alarm Systems

The type and frequency of ITM tasks for fire detection and alarm systems depend on whether the system is monitored or not. Guidance on the tasks in Table 2-1 is contained in the “Inspection, Testing, and Maintenance” section of

NFPA Standard 72 (NFPA 72).

Table 2-1. Fire Detection and Alarm System ITM Tasks

Frequency Component Tasks

Annual

1. Control Panel and Annunciator

Equipment (monitored)

1. Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs).

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries (when provided).

2. Initiating Devices:

a. Manual Fire Alarm

Stations

1. Verify station is accessible (visual).

b. Radiant Energy

Detectors (Optical

Detectors)

1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

c. Gas Detectors 1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

3. Notification Appliances and Voice Communication (telephone, speakers, horns, and strobe lights)

1. Test to verify operability.

4. Digital Alarm

Transmitters and Receivers

1. Test to verify operability.

2 Years

1. Initiating Devices:

a. Manual Fire Alarm

Stations

1. Operate to verify alarm receipt.

b. Heat Detectors (restorable)

(Remove devices not required by UFC 3-600-01.)

1. Test with a heat source to verify alarm initiating and receipt.

2. Verify no facility change that affects performance.

c. Smoke Detectors (single-station detectors, system detectors, and air sampling detectors) (Remove devices not required by UFC 3-600-

01 or other directives.)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify no facility change that affects performance.

d. Supervisory Devices (low air pressure, temperature, water level)

1. Test to verify initiation and receipt of supervisory alarm.

Table 2-1. Fire Detection and Alarm System ITM Tasks (Continued)

5 Years

1. Smoke Detectors (Remove devices not required by UFC 3- 600-

01.)

1. Test detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (or 4 percent obscuration light gray smoke, if not marked).

As Part of Building

Inspection

Entire System 1. Visually check:

a. Detectors unblocked and uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

2. Exercise evacuation notification appliances for audibility, clarity, and visibility.

2-2.3 Wet Pipe Automatic Sprinkler Systems

Technical guidance on the tasks in Table 2-2 is contained in NFPA 25. Residential sprinklers are addressed in Chapter 3.

CAUTION

Main drain static or residual test pressures that vary more than 10 percent from the previous test readings or the original acceptance readings require immediate evaluation to determine the cause.

WARNING

Main drain static or residual test pressures that vary more than 20 percent from the previous test readings or the original acceptance readings indicate an emergency situation. Immediate distribution system flow testing

(paragraph 2-2.11) is indicated. Immediately conduct main drain tests on all adjacent sprinkler systems to determine the extent to which the sprinkler systems are compromised.

Table 2-2. Wet Pipe Sprinkler Systems ITM Tasks

1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve position.

2. Waterflow Alarm

Devices

1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Alarm Valve and Trim 1. Visually check the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

Table 2-2. Wet Pipe Sprinkler Systems ITM Tasks (Continued)

Annual (Continued)

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3- by

5-inch (3x5) tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department

Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

2 Years

1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure

5 Years

1. Alarm Valve 1. Clean and inspect internally to verify condition.

2. Anti-freeze Loops 1. Confirm correct solution mixture.

10 Years 1. Gauges 1. Recalibrate or replace gauges.

20 Years

1. Fast Response Sprinklers and Extra High

Temperature Sprinklers

1. Test sample sprinklers to verify response characteristics.

50 Years

1. Standard Sprinklers 1. Replace or test a sample of sprinklers to verify response characteristics.

Following System

Modification or

Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

As Part of Building

Inspection

Entire System Visually check:

1. Pipe hangers.

2. Sprinklers for obstruction.

3. Piping for leaks.

4. Riser condition.

2-2.4 Dry Pipe Automatic Sprinkler Systems

Technical guidance for these tasks is contained in NFPA 25.

CAUTION

Main drain static or residual test pressures that vary more than 10 percent from the previous test readings or the original acceptance readings require immediate evaluation to determine the cause.

Main drain static or residual test pressures that vary more than 20 percent from the previous test readings or the original acceptance readings indicate an emergency situation. Immediate distribution system flow testing

(paragraph 2-2.11) is indicated. Immediately conduct main drain tests on all adjacent sprinkler systems to determine the extent to which the sprinkler systems are compromised.

Table 2-3. Dry Pipe Automatic Sprinkler Systems ITM Tasks

1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve position.

2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Dry Pipe Alarm Valve and Trim 1. Visually inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct main drain test to verify supply

(valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

6. Dry Pipe Alarm Valve

Enclosure Heating

1. Verify operability at the beginning of the heating season (annually for constant cold areas).

7. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

Annual (Continued)

8. Low Point Drains 1. Drain all low points to remove condensation prior to the cold season.

2 Years

1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valve stem.

2. Dry Pipe Alarm Valves 1. Trip valve to verify operability.

2. Inspect internal condition before resetting, and clean valve seat.

3. Check priming water level (before and after trip test).

Table 2-3. Dry Pipe Automatic Sprinkler Systems ITM Tasks (Continued

2 Years

(Continue)

3. Quick-Opening Devices 1. Test to verify operability.

4. Low Air Pressure Alarm 1. Test to verify initiation and receipt of supervisory alarm.

5. Automatic Air Pressure

Maintenance Devices

1. Inspect to verify proper operation.

5 Years

1. Strainers 1. Inspect internally and clean to verify condition.

10 Years 1. Gauges 1.