SOW.pdf

STATEMENT OF WORK

Replace 7 Emergency Lighting Inverter System at USP, Garage & Warehouse

FCC HAZELTON, WV

A. SUMMARY OF WORK & PLACE OF PERFORMANCE

The Federal Bureau of Prisons {FBOP), Federal Correctional Complex, located at 1640 Sky View

Drive, Bruceton Mills, West Virginia is soliciting a contract for equipment necessary to replace 7

Emergency Lighting Inverter System as well as on-site visit to start up inverters and provide staff training once FCC Hazelton Staff has completed the installation of the 7 inverters.

B. SCHEDULE

1. All work is to be completed between the hours of 6:30 AM - 3:30 PM, Eastern Standard

Time {EST) Monday - Friday, excluding weekends and federal holidays.

2. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work and approved by the

Contracting Officer Representative and Contracting Officer.

3. No work will be conducted on weekends, or federal holidays unless submitted in writing to the Contracting Office Representative {COR) five (5) working days prior to the start of the work.

C. CONTRACTOR RESPONSIBILITIES

1. Contractor shall be responsible for the procurement and delivery of all equipment to include (7) Emergency Lighting Inverter System to include: (1) IE-2-S, (1) IE-4-S, (2) IE-7- S, (2) IE-8-S, (1) IS-9-S. Interruptible Power System, input 120 or 277VAC 1 phase 2 wire plus ground, output 120 or 277VAC 1 phase 2 wire plus ground, output load power factor .5 lag to .5 lead, electronic and magnetic ballast compatible, output distortion less than 3% THD for linear loads, forced air cooling only during emergency operation, no filters requires, generator compatibility, 90 minute runtime standard. As well as provide a same day start up and same day training, which will increase the warranty to 2 years (includes electronics warranty includes parts, labor & travel). Cost is for 1 visit, up to 1 day on site for 1 unit. Any additional days will be billed at the manufacturer's daily rate if required.

2. Contractor will be certified and provide (1) field service engineer on site for (1) day to perform standard acceptance testing, and provide test reports.

3. Contractor shall take all necessary precautions to ensure against any/all damage to the existing property. Any damaged items or property shall be returned to original condition by the Contractor via repaired and/or replacement at no additional cost to the Government.

Page 1 of4

4. The contractor wi ll ensure all manufacturers recommendations are implemented for this project.

5. Contractor shall provide a designated Field Engineer for administration of this project while start up and training takes place.

6. Contractor will be permitted to wear jeans in the institution, however, green or khaki color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

7. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

8. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

9. The cont ractor will be responsible for notifying the Contracting Officer and the Contracting Officer Representative (COR) if for any reason there will be an interruption of service.

10. The contractor is responsible for removal of all debris prior to final invoice submission.

11. The contractor is responsible for adhering to all safety regulations.

D. GOVERNMENT RESPONSIBILITIES

FCC Hazelton shall:

1. Ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety hardware.

2. Receive the two transformers at the warehouse from common carrier and inspect for damage.

3. Disconnect and re-connect utilities (electric).

4. Install the new transformers to include any material needed for installation.

5. Dispose of old transformers.

E. SECURITY

1. DELIVERY OF MATERIALS

a. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinat ed with the COR for temporary storage.

b. All other construction related deliveries which are directly shipped to the contractor can be received between the hours of 6:30 AM - 1:00 PM, EST, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

c. Under no circumstances will the Federal Bureau of Prisons or its staff be responsible for the acceptance of any Contractor or company deliveries.

d. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment. FBOP employees will not be used.

e. The Contractor shall not use the institution's warehouse rear dock ramp for the loading, unloading, or storage of any materials or equipment. The contractor will not impede/block the rear dock ramp at any time during or after the work shift.

2. STORAGE OF MATERIALS AND EQUIPMENT

a. All construction material/ tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The gate/door to the storage box will be secured by a chain and or double locked with a contractor lock and

Federal Bureau of Prisons lock. All materials/ tools stored within the storage box/container will be neat and stored in a safe manner. Materials cannot be stored at a height that would create a fa ll hazard. All tools will be invent oried prior to ent ering the institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountabi lity of all tools at the end of each work day.

b. The Federal Bureau of Prisons (FBOP) will provide a secure lay-down area for storage of all equipment and material deliveries from the Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor will work thru the COR to address any security issues relating to storage.

3. SECURITY CLEARANCE/CONTRACTOR BADGES

a. All contractors/sub-contractors (no exceptions) working on the grounds of FCC Hazelton will be issued and required to wear a picture ID/contractor badge provided by FCC Hazelton. For security reasons, the badge will be worn in a visible manner as directed by the COR. All contractors/sub-contractors will submit to the Homeland Security Presidential Directive (HSPD-12). All HSPD-12 paperwork must be filled out in its entirety. Once the contract has been awarded, all necessary HSPD-12 paperwork will be sent to the awarded contractor.

b. The prime contractor will be responsible to provide the necessary information for security clearance on the HSPD-12 paperwork for employees and sub-contractors. A Point of Contact wi ll be designated after contract award. HSPD-12 documentation will not be accepted from a sub-contractor.

c. In the event a contractor's employee does not pass the security clearance, it shall be the contractor's responsibility to submit another employee for security clearance.

d. All security clearances shall be submitted to a designated person (Facilities Assistant), a minimum of ten working days after receiving the packets. Security clearances will be in effect for the term of up to one year, prior to the expiration period ending September 30 of each calendar year.

e. All contractors and sub-contractor employees will provide a check list of all employees on site-each day to the COR, verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

F. UTILITIES

The FBOP will not provide portable electricity service, restroom services or water. The contractor is responsible for all utilities.

G. INSTITUTION SECURITY

Contractor personnel shall wear clothes that are suitable for the work they are performing. The inmate population wears khaki and olive green clothes. For this reason, no Bureau of Prisons employees or contract personnel can wear these colors. No sleeveless shirts (tank tops) or camouflage clothing is allowed. The contractor shall be constantly aware of security and maintain a professional relationship with the inmates at all times if they come in contact with the inmate population.

H. GENERAL PROJECT REQUIREMENTS

The successful contractor shall provide equipment, parts, materials, and supplies to provide and install the following as quoted:

1. Provide the following inverters as described above.

2. Pre-installation site visit is not required.

3. Provide (1) field service engineer on site for (1) day to perform standard acceptance testing on the replacement transformers.

4. Provide test reports.

I. FIELD QUALITY CONTROL

At the time of project completion, the contractor shall perform testing and operations of the equipment pertaining to this project. Operations/Maintenance manuals, manufacture warranty, and construction warranty documents shall be given to the Owner at time of project completion.