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Chiller Plant and Controls Preventive Maintenance

STATEMENT OF WORK

I. EQUIPMENT

See Attachment A.

II. SCOPE OF WORK

The Contractor shall provide all supervision, personnel, material, parts, equipment, supplies, labor and transportation in performing basic preventive maintenance on the chiller systems and cooling towers as listed in Attachment A and located at the Department of Veterans Affairs Medical Center, 150 South Huntington Ave, Jamaica Plain, MA 02130 in accordance with all terms and conditions of this contract.

III. DEFINITIONS/ACRONYMS

A. Contract Discrepancy Report (CDR) : A report that the Government shall complete and issue to the Contractor when service is unsatisfactory and not in compliance with the terms and conditions of the contract.

The Contractor is required to complete and return this form to the COR whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, the cause of the unsatisfactory performance, how performance will be returned to acceptable standards, and how reoccurrence of the problem will be prevented in the future.

B. Contracting Officer (CO) : The individual with the authority to enter into, administer, and/or terminate contracts. The CO is the exclusive Government official authorized to execute changes and deviations or variations in the contract.

C. Contracting Officer's Technical Representative (COTR) : A Government representative, designated in writing by the Contracting Officer, to be responsible for quality assurance, inspection, surveillance, documentation and acceptance of the Contractor's performance. A copy of the letter of designation will be provided to the Contractor.

D. Preventive Maintenance (PM) : Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. To clean, lubricate, calibrate, test and replace faulty or worn parts and/or parts which are likely to become faulty, fail or become worn, repair or adjust components, or assemblies of components as necessitated by wear, tear, damage, or failure of parts, returning the equipment and/or instrument to the operating condition defined in the manufacturer’s specifications.

MAINTENANCE CONTRACT WORK SHEET

E. Repair Cost Estimate: The Contractors estimated cost (for parts, labor and freight ) to repair a system according to manufactures' specifications and requirements.

F. Time: When hours are given it shall mean clock hours exclusive of Saturdays, Sundays and Holidays unless otherwise specified (i.e., 1:00 P.M. Monday to 1:00 P.M. Tuesday equals 24 hours; 12:00 P.M. Friday to 12:00 P.M. Monday equals 24 hours). If days are indicated it shall mean calendar days including Saturdays, Sundays and Holidays. Contractor shall be onsite within 2 hours of a service call . Contractor shall provide a 24 hour 7X365 emergency contact number.

G. Rework. Any work the Contractor is required to accomplish due to unsatisfactory performance or nonperformance in accordance with the stated quality and level of effort specified in the contract. Rework is performed at no additional cost to the Government.

H. ESR. Vendor Engineering Service Report. A documentation of services rendered for each incidence of work performance under the terms and conditions of the contract.

I. Acronyms. Commonly used acronyms are listed below FSE: Field Service Engineer AQL: Acceptable Quality Level IAW: In Accordance With QA: Quality Assurance QC: Quality Control WS: Performance Work Statement VA: VA Medical Center CO: Contracting Officer COTR: Contracting Officer’s Technical Representative FES: Facilities and Engineering Service

IV. PREVENTIVE MAINTENANCE REQUIREMENTS

A. Within 14 calendar days of Notice to Proceed, the vendor will submit to the COTR a written schedule of the planned PM visits for the coming year along with a written description of the work to be performed during each visit. Refer to paragraph IV.B. below for schedule and inspection requirements.

J. Place of Performance: 150 South Huntington Ave, Jamaica Plain, MA 02130

K. Period of Performance: Base year plus four option years. The option years may or may not be exercised

The following is the scope of services to be performed on Covered Equipment. Detailed descriptions of these services are provided in Attachment C, Equipment Maintenance Procedures. Items marked with an “X” are included in this contract.

Services Included Cooling Seasonal Service Services

Included Heating Seasonal Service

X Seasonal Start-up Seasonal Start-up X Operating Inspections Qty _3__ Operating Inspections Qty ___ X System Shutdown System Shutdown X Annual Seasonal Maintenance Annual Seasonal Maintenance

Services Included Labor and Materials for Covered Equipment

X Scheduled Maintenance Labor X Scheduled Maintenance Parts and Materials

X Repair Labor: Repairs will be performed on covered equipment during regular business hours – Select Agreement

X Repair Parts and Materials – Select Agreement X Overtime Repair Labor for Emergency Failures (outside regular business hours) X Refrigerant Monitor Inspection. Testing and Calibration once per year

Refrigerant Replacement 0% of Charge per unit per year X Refrigerant Usage Reporting

Other

Services Included Predictive Testing and Analysis for Covered Equipment Chiller(s) Only

X Spectrographic Oil Analysis – Trending oil analysis provides insight into potential system blX Refrigerant Analysis – Provides early warning of internal failure

X KestrelView™ Analysis or equal– Requires laptop and software X Oil Removal and Disposal by contractor in accordance with EPA Guidelines

Services Included Additional Services

X Air Cooled Condenser Coil Cleaning once per year X Clean Cooling Tower(s) once per year X Condenser Tube Cleaning once per year X 480 volt starter X Waste oil removal and proper disposal

Equipment Maintenance Procedures:

CENTRIFUGAL CHILLERS

(Low Pressure Units)

COMPREHENSIVE ANNUAL INSPECTION SERVICE

CTV-512

Report in with the COTR and sign log with name, date and time.

Record and report abnormal conditions, measurements taken, etc.

Review customer logs with the customer for operational problems and trends.

General Assembly Inspect for leaks and report leak check results to the customer.

Repair minor leaks as required (e.g. valve packing, flare nuts).

Calculate refrigerant loss rate and report to COTR.

Replace the filter / drier on the motor cooling line, in accordance with mfg specifications.

Test the security of mounting points; tighten all major points.

Controls and Safeties Inspect control panel for cleanliness.

Inspect wiring and connections for tightness and signs of overheating and discoloration.

Verify the working condition of all indicator/alarm lights.

Verify the operation of all timing devices.

Verify the operation of the oil temperature thermostat. Calibrate and record setting.

Verify the operation of the low oil temperature safety device. Calibrate and record setting.

Test the high discharge pressure safety device. Calibrate and record setting.

Test the high suction temperature switch. Calibrate and record setting.

Test the high discharge temperature safety device. Calibrate and record setting.

Test the low suction pressure safety device. Calibrate and record setting.

Test the low pressure override switch. Calibrate and record setting.

Test the low leaving water temperature control device. Calibrate and record setting.

Lubrication System Pull oil sample for spectroscopic analysis.

Test oil for acid content and discoloration. Make recommendations to the COTR based on the results of the test.

Inspect oil pump motor terminals for tightness and signs of overheating and discoloration.

Measure and record oil pump motor voltage and amperage.

Verify the operation of the oil heater. Measure amps and compare reading with the watt rating of the heater.

Motor and Starter Clean the starter and cabinet.

Inspect the wires and starter components for tightness and signs of overheating and discoloration.

Verify the operation of the transition/system timer.

Check the condition of the contacts for wear and pitting.

Check the contactors for free and smooth operation.

Check the mechanical linkages for wear, security, and clearances.

Verify the operation of the electrical interlocks.

Check the dash pots oil for level, rust, and/or moisture.

Meg the motor and record readings.

Check the motor terminals for cracks and/or leaks.

Measure voltage and record reading. Voltage should be nominal voltage ±10%.

STARTUP / CHECKOUT PROCEDURE CTV-520

Verify the operation of the oil heater and that the oil temperature is at least 110°F before starting the chiller.

Verify full water systems, including the cooling tower, the condenser and the evaporator.

Verify clean cooling tower and strainers.

Start the condenser water pump, chilled water pump, and cooling tower fan(s).

Verify flow rates through the condenser and the evaporator.

Test all flow-proving devices on the chilled water and condenser water circuits.

Start the chiller.

Verify the starter operation.

Verify the operation of all timing devices.

Check the load limit relay for set point, hunting, and unloading capability.

Check the mechanical limits on both vane arms. Verify smooth movement of vane arms.

Check the set point and sensitivity of the chilled water temperature control device. Verify the operation.

Verify the operation of the condenser water temperature control device.

Verify the motor cooling operation.

Shut down the chiller.

Check the oil and refrigerant levels. (If the refrigerant charge needs correction, the refrigerant, and the labor to install it, are not included.)

Re-start chiller and log the operating conditions after the system has stabilized.

Review operating procedures with operating personnel.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

MID-SEASON RUNNING INSPECTION CTV-530

Check the general operation of the unit.

Log the operating temperatures, pressures, voltages, and amperages.

Check the operation of the purge unit.

Check the operation of the control circuit.

Check the operation of the lubrication system.

Check the operation of the motor and starter.

Analyze the recorded data. Compare the data to the original design conditions.

Review operating procedures with COTR.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

SEASONAL SHUT-DOWN PROCEDURE CTV-550

Check the general operation of the unit.

Shut down the chiller, pumps and auxiliary equipment.

Drain the condenser and chilled water piping.

Turn off equipment power as necessary.

Review operating procedures with COTR.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

CONDENSER CLEANING CDS-210

WATER-COOLED CONDENSERS BRUSH TUBES

(600 Tubes/Day)

Pull easy end head.

Brush tubes as necessary.

NOTE: The term “easy end head” refers to the head which has no piping attached to it. In the case of 1-pass or 3-pass vessels, there will be no easy end head, and extra time must be allotted to the job for the removal of the piping. An exception to this would be the unit’s having marine boxes.

LUBRICATION SYSTEMS

CHANGE OIL AND FILTER OIL PRG-130

Change the oil and filter, using factory-recommended oil and filter.

COOLING TOWERS

COMPREHENSIVE ANNUAL INSPECTION CLT-210

Report in with the COTR.

Record and report abnormal conditions, measurements taken, etc.

Review customer logs with the customer for operational problems and trends.

General Assembly

STRUCTURE

o Disassemble all screens and access panels for inspection.

o Inspect the conditions of the slats.

o Inspect the condition of the tower fill.

o Inspect the condition of the support structure.

o Inspect the condition of the basins (upper and lower) and/or spray nozzles.

o Verify clean basins and strainer(s).

o Verify the condition and operation of the basin fill valve system.

MECHANICAL

o Inspect gear box for leaks.

o Inspect drive and coupling for condition and security o Inspect fan assembly for condition, security, and clearances (e.g. blade tip clearance).

Lubrication Lubricate motor bearings.

Check gear box oil level.

Motor and Starter Clean the starter and cabinet.

Inspect wiring and connections for tightness and signs of overheating and discoloration.

Check condition of the contacts for wear and pitting.

Check contactor(s) for free and smooth operation.

Meg the motor and record reading.

Check disconnect terminal block for wear, tightness and signs of overheating and discoloration.

Check the condition and operation of the basin heater contactor(s).

STARTUP / CHECKOUT PROCEDURE CLT-220

Fill the basin and verify float level.

Verify the operation of the basin heaters.

Verify the operation, set point, and sensitivity of the basin heater temperature control device.

Start the condenser water pumps.

Verify the balance of the return water through the distribution boxes.

Verify proper operation of the bypass valve(s), if applicable.

Operate the fan(s) and verify smooth operation.

Log operation after the system has stabilized.

Review operating procedures with COTR.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

MID-SEASON RUNNING INSPECTION CLT-230

Check the general condition of the tower.

Verify clean basins and strainers (upper and lower) and/or spray nozzles.

Verify proper water level in the basin.

Verify proper operation of the water level control device.

Verify smooth operation of the fan(s).

Verify proper operation of the bypass valve(s).

Review operating procedures with COTR.

Provide a written report of completed work, operating log, and indicate uncorrected deficiencies detected.

CENTRIFUGAL CHILLERS W-C

COMPREHENSIVE ANNUAL INSPECTION SERVICE ELECTRONIC CTV-210

Report in with the Customer Representative.

Record and report abnormal conditions, measurements taken, etc.

Review customer logs with customer for operational problems and trends.

General Assembly Check and record refrigerant level.

Inspect for leaks and report leak results.

o The refrigerant should be correct before starting the leak check. To prevent unnecessary venting of refrigerant, EPA-recommended methods (e.g. hot water and/or electric blankets) must be used to pressurize the vessels.

o In order to use EPA-recommended methods, certain conditions must be met:

The isolation valves on the chilled water and condenser water lines must shut off the circulation completely.

The temperature of the equipment room should be 70°F or higher.

Access connections to the condenser water and chilled water circuits must be provided (customer’s responsibility).

If these conditions cannot be met, the refrigerant must be removed and the vessel pressurized, using dry nitrogen and a trace gas. This additional procedure is outside the scope of this agreement.

Calculate refrigerant loss and report to the COTR.

Repair minor leaks as required (e.g., valve packing, flare nuts).

Visually inspect condenser tubes for cleanliness.

Check vanes for free and smooth operation.

Check mechanical linkages for wear.

Purge Check purge unit controls for proper operation.

Check and clean purge drum as required.

Clean the condenser coil.

Clean strainers or replace filters as required.

Check the purge compressor assembly for leaks as required.

Check the purge unit for proper operation.

Controls and Safeties Verify all settings in the electronic control panel.

Inspect the control panel for cleanliness.

Inspect wiring and connections for tightness and signs for overheating and discoloration.

Verify the operation of the vane control system:

Verify the working condition of all indicator/alarm lights and LED/LCD displays.

Verify the operation of the oil sump temperature control device.

Test high condenser pressure safety device. Calibrate and record setting.

Test low evaporator temperature safety device. Calibrate and record setting.

Test low oil pressure safety device. Calibrate and record setting.

Test high motor temperature safety device. Calibrate and record.

Test operation of chilled water pump and condenser water pump starter auxiliary contacts.

Lubrication System Pull oil sample for spectroscopic analysis.

Check oil for acid content and discoloration. Make recommendations to the customer based on the results of the test.

Measure and record the oil pump voltage and amperage.

Verify the operation of the oil heater. Measure amps and compare readings with the watt rating of the heater.

Change the oil filter.

Verify the oil level.

Motor and Starter Clean the starter and cabinet.

Inspect wiring and connections for tightness and signs of overheating and discoloration.

Check condition of the contacts for wear and pitting.

Check contactors for free and smooth operation.

Check the mechanical linkages for wear, security, and clearances.

Check tightness of the motor terminal connections.

Meg the motor and record reading.

Verify the operation of the electrical interlocks.

MAINTENANCE CONTRACT WORK SHEET 3/31/2022

STARTUP / CHECKOUT PROCEDURE CTV-220

Verify the operation of the oil heater and that the oil temperature is at least 110°F before starting the chiller.

Verify full water systems, including the cooling tower, condenser and evaporator.

Verify clean cooling tower and strainers.

Start the condenser water pump, chilled water pump, and cooling tower fan(s).

Test all flow-proving devices on the chilled water and condenser water circuits Verify the flow rates through the condenser and the evaporator.

Start the chiller.

Verify the operation of all timing devices.

Verify the operation of the current control device.

Check the set point and sensitivity of the chilled water temperature control device. Verify the operation.

Verify the operation of the condenser water temperature control device.

Check the mechanical limits of both vane arms. Verify smooth movement of vane arms through the full range of operation.

Check the starter operation.

Verify the motor cooling operation.

Check the purge operation.

Shut down the chiller.

Check the oil and refrigerant levels.

Re-start the chiller and log the operating conditions after the system has stabilized.

Review operating procedures with the operating personnel.

Provide a written report of completed work, operating log, and indicate any deficiencies detected.

MID-SEASON RUNNING INSPECTION CTV-230

Check the general operation of the unit.

Log the operating temperatures, pressures, voltages, and amperages.

Check the operation of the purge unit.

Check the operation of the control circuit.

Check the operation of the lubrication system.

Check the operation of the motor and starter.

Analyze the recorded data. Compare the data to the original design conditions.

Review operating procedures with operating personnel.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

SEASONAL SHUT-DOWN PROCEDURE CTV-250

Check the general operation of the unit.

Shut down the chiller, pumps, and auxiliary equipment.

Drain the condenser and chilled water piping as required.

Turn off equipment power as necessary.

Review operating procedures with operating personnel.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

Air-Cooled Rotary Chillers ACR-1

Review operation logs with COTR for any problems and trends.

Check and record refrigerant level.

Inspect for leaks, conduct leak check using EPA-recommended methods, and report leak results.

Calculate refrigerant loss.

Repair all minor leaks as required such as valve packing, flare nuts, etc.

Visually inspect condenser coil for cleanliness.

Check the condenser fans for clearances and free operation.

Check tightness of condenser fan motor mounting brackets.

Check the set screws on the fan shafts.

Verify the performance of the fan control inverter VFD.

Grease fan bearings as required.

Annually, clean the condenser coil.

Verify all settings in the electronic control panel.

Inspect the control panel for cleanliness.

Inspect controls and safety wiring and connections for tightness and signs of overheating and discoloration.

Verify the working condition of all indicator/alarm lights and LED/LCD displays. Replace lights as required.

Test the oil pressure safety device. Calibrate and record setting.

Test high motor temperature safety device. Calibrate and record setting.

Test operation of chilled water pump and condenser water pump starter auxiliary contacts.

Pull one oil sample per year for spectroscopic analysis.

Annually, check oil for acid content and discoloration. Provide recommendations for necessary corrective measures based on the test results.

Verify the operation of the oil heaters. Measure amps and compare readings with the wattage rating of the heaters.

Clean the starter cabinet and starter components.

Start the unit if not already in operation.

Inspect motor and starter wiring and connections for tightness and signs of overheating and discoloration.

Check condition of contacts for wear and pitting.

Check contactors for free and smooth operation.

Check the mechanical linkages for wear, security, and clearances.

Check tightness of the motor terminal connections.

Annually, meg the motor and record reading.

Verify the operation of the electrical interlocks.

Measure and record voltages.

Provide function test—loss of normal operation and automatic emergency start up Once per year, pull a refrigerant sample for spectrographic analysis for contaminants.

a. Additionally Performed During Mid-Season PM w/Equipment Running (Schedule during July) Check the general operation of the unit.

Log the operating temperatures, pressures, voltages, and amperages.

Check the operation of the control circuit.

Check the operation of the lubrication system.

Check the operation of the motor and starter.

Analyze the recorded data and compare to the original design conditions for the equipment.

Review operating procedures with COTR and VA staff.

PURGE SYSTEMS

PURIFIER PURGE PRG-130

Clean the condenser on the purge refrigeration unit.

Check purge unit controls for proper operation.

Check and clean purge drum.

Clean strainers or replace filters.

Check purge compressor assembly for leaks.

Check the purge unit for proper operation.

CONDENSER CLEANING

WATER-COOLED CONDENSERS BRUSH TUBES

(600 Tubes/Day) CDS-210

Pull easy end head.

Brush tubes as necessary.

NOTE: The term “easy end head” refers to the head which has no piping attached to it. In the case of 1-pass or 3-pass vessels, there will be no easy end head, and extra time must be allotted to the job for the removal of the piping. An exception to this would be the unit’s having marine boxes.

LUBRICATION SYSTEMS L-130

CHANGE OIL AND FILTER OIL

Change the oil and filter, using factory-recommended oil and filter.

REFRIGERANT MONITORS ANNUAL MAINTENANCE INSPECTION MSC-320

Report in with the COTR.

Record and report abnormal conditions.

Check chassis mounting in enclosure.

Check operation of Clear Language Display.

Replace sampling filter element /elements at sensing points.

Provide Zero and Span calibration to accuracy within 1 PPM.

Visually check photo-acoustic sensing device.

Check periodic re-zeroing.

COOLING TOWERS

COMPREHENSIVE ANNUAL INSPECTION CLT-210

Report in with the COTR.

Record and report abnormal conditions, measurements taken, etc.

Review customer logs with the customer for operational problems and trends.

General Assembly

STRUCTURE

o Disassemble all screens and access panels for inspection.

o Inspect the conditions of the slats, if applicable.

o Inspect the condition of the tower fill.

o Inspect the condition of the support structure.

o Inspect the condition of the basins (upper and lower) and/or spray nozzles.

o Verify clean basins and strainer(s).

o Verify the condition and operation of the basin fill valve system.

MECHANICAL

o Inspect gear box for leaks.

o Inspect drive and coupling for condition and security o Inspect fan assembly for condition, security, and clearances (e.g. blade tip clearance).

Lubrication Lubricate motor bearings.

Check gear box oil level.

Motor and Starter Clean the starter and cabinet.

Inspect wiring and connections for tightness and signs of overheating and discoloration.

Check condition of the contacts for wear and pitting.

Check contactor(s) for free and smooth operation.

Meg the motor and record reading.

Check disconnect terminal block for wear, tightness and signs of overheating and discoloration.

Check the condition and operation of the basin heater contactor(s).

HEAT EXCHANGER CLEANING

WATER-SIDE FREE COOL COILS

HTX-100

Schedule Saturday work with COTR Prepare area to clean coils-cover equipment Clean Coils Clean up site and restore system to operation.

STARTUP / CHECKOUT PROCEDURE CLT-220

Fill the basin and verify float level.

Verify the operation of the basin heaters.

Verify the operation, set point, and sensitivity of the basin heater temperature control device.

Start the condenser water pumps.

Verify the balance of the return water through the distribution boxes.

Verify proper operation of the bypass valve(s), if applicable.

Operate the fan(s) and verify smooth operation.

Log operation after the system has stabilized.

Review operating procedures with COTR.

Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

MID-SEASON RUNNING INSPECTION CLT-230

Check the general condition of the tower.

Verify clean basins and strainers (upper and lower) and/or spray nozzles.

Verify proper water level in the basin.

Verify proper operation of the water level control device.

Verify smooth operation of the fan(s).

Verify proper operation of the bypass valve(s).

B. Each inspection will be provided in accordance with the system/equipment manufacturers factory recommended procedures. Each inspection shall, at a minimum, include the following as specified for the equipment make, type, and time of seasonal operation. Any additional parts not identified in this document will not be covered by this contract. The vendor will obtain prior approval from the COTR prior to performing any additional repair work and the additional work will be billed separately.

C. For each PM inspection, the contractor will provide a detailed written report to the COTR that summarizes work performed, problems/deficiencies found, and measurements taken. This report will be submitted within 10 calendar days of the date of PM inspection.

D. All work will be performed between the hours of 7:30 a.m. and 4:00 p.m. on the prearranged dates.

E. All inspection work must be coordinated through the COTR who is:

Mr. Dan Willis M&O Supervisor Engineering Service 150 South Huntington Ave Jamaica Plain, Massachusetts 02130

F. The alternate COTR is:

Mr. Bruce Santiago Maintenance Supervisor Engineering Service 150 South Huntington Ave Jamaica Plain, Massachusetts 02130

V. EMERGENCY SERVICE

Emergency repair service is covered by the contract. The contractor will provide a preferred customer response to emergency repair calls that includes labor and parts costs to be billed separately.

VI. CONTRACTOR PERSONNEL

A. Personnel Experience. All work shall be performed by competent mechanics, experienced and qualified to work on the specific makes and models of equipment listed in this contract. The Contractor shall submit to and for the approval of the Contracting Officer, certification and a list of credentials of the approved mechanics.

Personnel shall have a minimum of three (3) years recent experience related to this work. The contractor must provide a list of three (3) reference contacts that have been provided service on similar or identical equipment.

The contractor must provide authenticated factory training certificates or credentials (or acceptable substitute as approved by the COTR) for any personnel who are working on any VA equipment. The VA specifically reserves the right to reject any of the contractor’s personnel and refuse them permission to work on VA equipment.

B. Conduct of Personnel. The Contractor shall ensure that his personnel present a professional appearance at all times and that their conduct shall not reflect discredit upon this facility or the Department of Veterans Affairs. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service. All employees shall be legal residents of the United States and be able to understand, speak, read and write the English language.

C. Identification of Employees. : The Contractor shall within 10 calendar days before beginning performance of work provide the Contracting Officer a list of all employees who will perform under this contract. The list shall include the full name, and work assignment of each employee. The Contractor shall notify the Contracting Officer in writing of any addition, deletion or change in work assignment within 10 days of such change. Each of the Contractor's employees shall be subject to back ground investigation as part of the badge process. VA badge shall be conspicuously displayed on their person. Badge shall be provided by the VA Jamaica Plain PIV Office.

VII. HOURS OF OPERATION

A. Normal Duty Hours. The Contractor shall have employees available Monday through Friday, except legal public holidays at the times specified to perform routine work and inspections.

B. Federal Holidays. Federal Holidays observed by the VA are:

New Year’s Day; Martin Luther King Day; President’s Day; Memorial Day; Juneteenth National Independence Day Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; and Christmas.

VIII. CONTRACTOR QUALITY CONTROL

The Contractor shall establish and maintain a Quality Control Program that ensures that all requirements of the contract are provided as specified.

IX. INSPECTION AND ACCEPTANCE

A. Final inspection and acceptance by the Government shall be made at the site of each system. However, final inspection and acceptance do not preclude the Government's right to inspect completed work prior to shipment from the Contractor's shop nor does it waive any rights of the Government.

B. Unsatisfactory service will be reported in writing by the VA CO to the Contractor.

C. Telephone Answering Service: The Contractor shall maintain, at his own expense, a dedicated (tie-line) toll-free telephone answering service for the exclusive use in the performance of this contract. This answering service shall be monitored during normal work hours as identified in the specifications.

X. REMOVAL AND/OR DISPOSAL

A. Removing Government-Owned Material: All property removed remains the property of the U.S.

Government and shall be returned by the Contractor to a place of storage as designated by the CO or COTR.

B. Salvage: Items received by the Contractor that are non-repairable because of condition, or declared unfit for economical rehabilitation by the Contractor, shall be returned to the Government. All salvage remaining in the Contractor's shop shall remain Government property and may be used for repair of any Government-owned equipment when released by the CO. The Contractor shall be required to maintain an account record of inventory upon completion of the maintenance contract.

C. Inventories shall not be disposed of by the Contractor without inspection and written approval of the CO.

Salvaged parts used in the repair of any government owned equipment shall be treated by the Contractor as Government furnished material and reflected as same on Contractor's invoices when submitted for payment.

All salvage in the possession of the Contractor, upon expiration of the contract, will be returned to the Government within thirty (30) days after such expiration.

XI. FIRE PREVENTION AND PROTECTION

The Contractor shall fully acquaint himself and his personnel with the location of fire equipment before work, take all prudent measures to minimize fire hazards that result from work, complies with all ordering agency fire and safety regulations.

XII. ENERGY CONSERVATION

The Contractor is required to comply with all energy conservation regulations and instructions that are applicable to Government-owned facilities including but not limited to thermostat settings.

XIII. CLEANING UP

The Contractor shall clean up after work, leaving each area where work is performed, neat and clean. All containers, trash and debris for which he is responsible shall be removed.

XIV. HAZARDOUS CONDITIONS

During the course of performing work under this contract, should the Contractor find serious or hazardous conditions existing with or in any of the equipment the Contractor shall secure the equipment and immediately notify the COTR.

XV. CLEANLINESS

The area immediately around the equipment provided for the Contractor’s use shall be kept in a clean and orderly condition. Trash and waste material shall not be permitted to accumulate, but shall be removed by the Contractor’s employees.

XVI. SERVICE MANUALS

The VA shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as:

operational and service manuals, schematics, and parts lists), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request.

XVII. INSURANCE

A. Worker compensation and employer’s liability. Contractor and any subcontractor covered under this contract are required to comply with applicable Federal and State Worker’s Compensation and occupational disease statutes.

B. General Liability. Contractor and any subcontractor covered under this contract are required to have Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractor and any subcontractor covered under this contract are to have Property Damage Liability insurance coverage of at least $500,000.

D. Contractor shall provide proof of liability insurance within five (5) days after contract award.

XVIII. SMOKING POLICY

Smoking is prohibited inside all buildings and the on the grounds except in designated areas.

XIX. BILLING AND PAYMENT

A. Each invoice shall contain the documentation required by this contract. The invoices shall be itemized to contain the equipment’s identifier. When parts are furnished by the Government, they shall be itemized on Contractor's invoice at no-cost and indicated as Government-furnished parts.

B. Payment. Payment will be made 30 days in arrears upon receipt of properly prepared invoice. Invoice must contain the contract number and the purchase order number.

XX. PRICING SUBMITTAL

The annual pricing of the contract should be itemized by the bidders to reflect a cost per unit PM per equipment item covered by contract.

XXI. VENDOR REQUIREMENTS

1. The contractor must employ mechanics and technicians that are trained in the applicable codes, standards, and manufacturer requirements for maintenance and repair of the Trane, York, Marly and Baltimore Air Coil equipment covered by this contract.

2. The contractor must have at least 5 years’ experience satisfactorily performing such maintenance on comparable units, equipment, or systems.

3. The contractor must have access to OEM (original equipment manufacturer)-manufactured parts and materials required for performance of this work.

4. The contractor must have sufficient supplies, tools, and equipment to perform all requirements of this contract.

ATTACHMENT A

EQUIPMENT COVERED BY THIS CONTRACT

VA ID# MANUFACTURER ITEM NAME MODEL # SERIAL# SCHEDULE LOCATION

137576

Trane 600T Centrifugal Chiller CVHF570 110J04983

CTV-210,

CTV-230,

CTV-250,

CTV-220,

CDS-210,

PRG-130,

MSC-320

137575

Marley Cooling Tower AV67041G AV-10027292-A1

CLT-210,

CLT-230,

CLT-220

63901

York 300T Centrifugal Chiller HGM300 AA04AF0090

CTV-210,

CTV-230,

CTV-250,

CTV-220,

CDS-210,

PRG-130,

MSC-320

JP-1F-4PH

63902

York 300T Centrifugal Chiller HGM300

CTV-210,

CTV-230,

CTV-250,

CTV-220,

CDS-210,

PRG-130

JP-1F-4PH

63982

BAC Cooling Tower 33294-2WX 97411391

CLT-210,

CLT-230,

CLT-220

Trane –BLDG 9 Air-cooled chiller RTAA140GYF01A10ABFE 494C21528 ACR-1 JP-B9 78959 Trane –BLDG 2 Air-cooled chiller CGAF254AEA1000DF0HJ C01C44911 ACR-1 JP-B2

Trane-BLDG 1A Air-cooled chiller RTAC2004UNGNVAFNLIT4 UO6H09269 ACR-1 JP-1A Trane Centrifugal Chiller CVHF1300 L14K04350 CTV-210, CTV-230, CTV-250, CTV-220, CDS-210, PRG-130, MSC-320

CHP2

Marley Cooling Tower NC8414XUN 10085142-A1-NC841BG-14 CLT-210, BELL&GOSSETT CHWP-1 100HP 80SC10X10X13 1/2 194244-01 M41

BELL&GOSSETT CWP-1 100HP 80SC 14X14X14 C194245-01 M41

SONDEX Heat Exchanger HTX-100 CHP2

63879 KARBATE VICARB Heat Exchanger K2032211 HTX-100 CHP1

Cooling Tower USS-29-618

CLT-210,

CLT-230,

CLT-220 GR-1A-JP

186914 Liebert Cooling System VS077DUA000863A N17J8E0016

112637 Liebert Cooling System DS105KUAQOE1196A CO8K8H0064 Liebert Cooling System

Centrifugal Chiller Maglev

CTV-210,

CTV-230,

CTV-250,

CTV-220,

CDS-210,

PRG-130

RB6-1A-JP

Honeywell Refrigerant Monitor CHP2

Tesalert Int TOX ALERT RB6-1A-JP Genesis Int SHERLOCK 600T Trane

MSA CHILLGARD XF 4F

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.