SOW.docx

REQUEST FOR QUOTE (RFQ)

Date: 15 MAY 2020 (REVISED)

To:

Subject: MATERIAL HANDLING EQUIPMENT (MHE) RECERTIFICATION SERVICE REQUEST IN SUPPORT OF MSCHQ NORFOLK / MHE – FLEET RESERVE POOL ASSETS

Reference: (a). NAVSEA SW0-23-AH-WHM-10 Eight Revision, Handling Ammunition and Explosives with industrial Material Handling Equipment (MHE) (b). NAVSUP Publication 538 Sixth Revision, Management of Material Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE)

1. Purpose: In accordance with ref (a) and (b), a quote is requested to provide Materials Handling Equipment (MHE) service and support to include an open/inspection, repairs, services, and/or materials. The following information and requirements are hereby provided for planning and pricing purposes. Submission of “Price & Availability Feedback” does not constitute a guarantee of purchase, service contract, or delivery order.

2. Activity/Vessel: MSCHQ NORFOLK

3. Location of Equipment/Services: MSC NORFOLK, BLDG. LP-26 (CTF 80 AOR)

4. Period of Performance (POP): 15 JUN 2020 to 14 AUG 2020

5. SOR: N3220501394002

6. Statement of Work (SOW): The following work items shall be accomplished by the selected service provider (contractor) in conjunction with this repair and maintenance requirement. The Government intends to award a Fixed Price Contract to the selected service provider:

a. Services to MHE identified in Table 1 below shall be performed ashore at the customer activity location. The Contractor’s quote shall specify the proposed location of the service and provide a summary of the proposed process for training, maintenance, repairs, and safety recertification.

b. Contractor shall perform all related inspections (incl. fork/tines), maintenance, repair, testing and certification of MHE identified in Table 1 in accordance with the requirements set forth in references (a) and (b), attachments 1 through 3 (technical exhibits), and appropriate vehicle technical manuals.

c. Contractor shall conduct training and instruction for up to seven (7) MHE Program Support staff personnel in the procedures associated with the successful completion of periodic maintenance and repair of all equipment listed in Table 1, below.

d. Contractor shall conduct training and instruction for up to seven (7) MHE Program Support staff personnel in the procedures required to inspect, test and certify all shipboard/ashore model type Material Handling Equipment (MHE) – and associated equipment assets - in accordance with guidance procedures and requirements set forth in references (a) and (b).

e. Contractor shall perform an operational check on all forklift batteries installed in MHE identified in Table 1. Contractor shall provide a condition report on batteries including all recommended repair/replacement actions.

f. Contractor shall conduct training for up to seven (7) MHE Program Support staff personnel in the appropriate use and maintenance of installed electric forklift battery chargers. Contractor shall oversee or perform an operational check on all battery chargers listed in Table 2 to ensure proper operation, voltage, and amperage settings. Contractor shall reset battery chargers in accordance with the specifications provided in affiliated battery charger technical manuals, as required.

g. Contractor shall provide training for up to seven (7) MHE Program Support staff personnel in the performance of basic corrosion control, spot painting techniques and proper marking/ stenciling on all MHE identified in Table 1 utilizing appropriate wire brush and approved application processes. Contractor shall perform these service requirements (as required), if beyond the capability and/or availability of customer activity personnel.

h. Scope of repair work includes, but is not limited to: repair/replacement of brakes (including parking brakes, master cylinders, wheel cylinders, brake shoes, and brake lines); lights and light wiring; vehicle electronics and computers; encoder bearings; bushings; mechanical and hydraulic systems; hydraulic hoses; lifting components; repack lift and tilt cylinders as necessary; verification of error codes and completion of repairs required to clear the codes; re-stenciling; tire replacement utilizing warehouse/reserve stock and equipment tire press at Building LP-26. Items outside the scope of work include: transmission repairs, major engine repairs, differential repairs, and repairs requiring the removal of any major component (e.g. engine, mast, counterweight, axle).

i. Contractor shall perform a test of all rear brake systems on standard HYSTER forklifts listed in Table 1 by lifting the rear axle off the ground, applying the brakes and testing the brake operation. Proper operation of the rear master cylinder and wheel cylinders will be verified. Master cylinder and brake drums shall be adjusted to ensure appropriate rotational resistance of the rear wheel with brake pressure applied.

j. Contractor shall remove, and inspect the counterweight, mounting bolt, and the base plate threads for wear on all shipboard diesel forklifts to include removing the bolt, and counter weights for inspection of rust, corrosion, and worn threads on the bolts, and threaded base plate surface. Contractor shall re-install the counterweight, and mounting bolts that are within SAE standards, and re-torque the counterweight bolts to 410 foot pounds, or replace the bolts, and re-thread the base plates that fail the visual inspection, as required.

k. In preparation for the service requirement, the contractor shall coordinate with MSC Norfolk technical points of contact listed below to prepare an estimate of required maintenance/repair parts needed to initiate and start the service. Based on this evaluation, the Contractor shall provide a quote to MSC for the identified parts items. Upon approval and authorization from an official DOD contracting officer, the Contractor shall procure all required parts and liaise with the MSC Norfolk POC’s listed below for prepositioning materials 10-days prior to the start of the MHE recertification service project. Required parts items must be prepositioned prior to commencement of the service.

7. Equipment to be serviced:

MSCHQ NORFOLK (MHE – FLEET RESERVE POOL) - TABLE 1

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

STD ELEC

LIFTKING

LIFTKING

STD DIES

STD DIES

STD DIES

STD DIES

STD DIES

STD DIES

STD ELEC

STD DIES

STD DIES

STD DIES

STD DIES

LIFTKING

LIFTKING

MSCHQ NORFOLK (MHE BATTERY CHARGERS) - TABLE 2

8. Deliverables:

The Contractor shall provide:

(1). A condition report for all units listed in Table 1 to the MHE Program Support Office at MSC Norfolk (N44) within 30 days of receipt/review and assessment of MHE. A copy of the condition reports will be provided to MSC Norfolk technical representatives listed below upon request.

(2). A quote (if applicable) following initial MHE inspections, for any additional repairs and services identified beyond the scope of the initial contract award. The quote will be provided to the MSC Norfolk technical POC’s (listed below) within 30 days of receipt/review and assessment of MHE.

(3). Final condition reports (if applicable) containing any and all remaining additional work requirements to the MHE Program Support Office no later than 30 days prior to the end of the scheduled Period of Performance (POP) listed in paragraph 4, above.

(4). A complete and signed MHE Safety Certification form for each unit listed in Table 1. The MSC staff member performing/assisting in the certification shall also sign each document. The original signed forms shall be provided to the MHE Program Support Office (MSC N44).

(5). A complete and signed Fork Inspection form for each unit listed in Table 1. The MSC staff member performing/assisting in the certification shall also sign each document. The original signed forms shall be provided to the MHE Program Support Office (MSC N44).

(6). Safety Certification markings/labeling stenciled or affixed to each unit listed in equipment Table 1.

(7). A condition report on all batteries installed in electric and diesel forklifts, and, in addition, a condition report for all identified ashore/warehouse MHE battery chargers (as required).

(8). Contractor shall out-brief the MHE Program Support Office and designated technical representatives on the completed service project prior to departing the command location. A written report shall accompany this out-brief.

(9). A copy of all inspection forms, condition reports and certification paperwork furnished to the MSC Norfolk - MHE Program Support Office and/or designated representatives.

9. Qualifications: The selected service provider/contractor must meet the following qualifications.

a. All management and technical personnel performing above listed services must be able to demonstrate, in the form of written documentation, the following experience and skills:

- Three years’ experience performing safety certifications on shipboard-approved electric/diesel forklift assets and pallet jacks in accordance with the requirements set forth in the NAVSEA SW023-AH-WHM-010, NAVSUP PUB 538, and equipment technical manuals.

- Experience performing independent services to shipboard-approved MHE while the equipment is located at MSC, Building LP-26, Norfolk VA. This shall include the maintenance, repair, and safety certification of all command MHE locations configured with electric forklifts, diesel forklifts, manual pallet jacks, and 24V-72V battery chargers.

- Independent services shall be defined as performing the service without direct supervision from MSCHQ Norfolk personnel. Services performed with the "assistance" of command personnel, or staff personnel in training, qualify as independent.

- Three years’ experience interpreting, trouble-shooting, and resetting HYSTER MHE on-board dash displays.

b. Contractor shall staff and equip the service with the capability to perform all actions without assistance from MSCHQ command personnel.

c. Contractor must have access to technical and diagnostic manuals applicable to the equipment being serviced.

d. Contractor shall have the ability to change/press tires using existing location tire press (if available) and/or obtain alternate services relative to satisfying the MHE asset requirement.

e. Contractor must be able to perform the required services within the Period of Performance (POP) identified in the RFQ/Statement of Work document. If additional work is identified, and approved by the Government, the Contractor must have the ability to complete the additional service work by close of the requested POP as well.

f. Contractor shall complete a security form for each employee that will be servicing MHE onboard government installations and submit the information (including, but not limited to name, social security number, and birth date) to Military Sealift Command (MSC)/MSC Security Officer, as requested. The Government will provide approval for personnel to access base installation locations for a pre-determined timeframe (up to one year), as appropriate.

g. Contractor personnel performing maintenance and repairs onboard MSC vessels or affiliated shore activities shall abide by all DOD, Navy, MSC security requirements and clearance procedures required to access U.S. Government facilities and/or MSC customer locations.

h. Proof of U.S. citizenship shall be provided in order to enter a U.S. military facility, if requested by the Government. When accessing a U.S. Government installation, proposed contractor personnel shall be vetted by the Government through the Government's El Paso Intelligence Center (EPIC) before accessing the Government installation.

10. MSCHQ NORFOLK - Technical Points of Contact (POCs):

11. Travel:

a. Access paperwork: Will be provided by MSC designated representative, as appropriate.

b. Travel expenses: Will be in accordance with Department of Defense JOINT TRAVEL REGULATIONS (JTR), VOL. 2 - Change 561 dated 1 JULY 2012.

12. RFQ Submittal: In response to the above information and statement of work or work item, the contractor is afforded the opportunity to submit a quote (consistent with applicable contract rates) and total pricing to provide the aforementioned service(s) or materials.

a. Contractor shall ensure their designated representative(s) can access the specified Government activity, shipyard, and/or vessel prior to submitting a quotation.

b. Quotes shall be provided on company letterhead and reference the applicable RFQ number (provided above).

c. Quotes shall be provided to the following MSC Contracting Officer (KO), via email:

Contract Specialist, N104A Norfolk Naval Station Bldg. S-29, 2nd Floor Norfolk, VA 23511 Phone: 757-416-2453 Email: jason.mclaughlin2@navy.mil