SOW - Dock Lever Repair.doc

Statement of Work

BACKGROUND: The Phoenix VA Medical Center requires the replacement of the Warehouse Dock Leveler.

PROJECT OBJECTIVES: The objective of this project is to replace an old out of date and unsafe dock leveler with a new system.

SCOPE OF WORK/REQUIREMENTS:

Scope of Work: This scope of work is Provide equipment, labor and technical Assistance for the purchase and replacement of one (1) loading dock leveler for warehouse. Removal and disposal of the existing pit leveler. Power wash and clean wall and floor area of pit for new dock installation. Purchase and installation of one(1) Nordock, hydraulic dock Model # NH610-40-3ph/230VAC or equivalent. Test system for proper function. Cleanup area and dispose of any debris. Proper safety precautions are adhered to.

Hazardous Material Assessment: No hazardous materials are expected to be encountered during the project. If the presence of hazardous materials is suspected, notify the Contracting Officer’s Technical Representative immediately for assistance.

Underground Utility Locations: Locating underground utilities is not required for this project.

Commissioning: No formal commissioning process is required.

Phasing and Impacts: The technician will need to work with COR to close of the area needed for the removal and installation.

Interior Design: No interior design work is required for this project.

New Construction Room Numbers: No rooms will be renumbered during this project.

SPECIAL & TECHNICAL REQUIREMENTS:

Nordock Model# NH610-40-3ph/230VAC or Equivalent.

Insure proper safety precautions are adhered to. Ie: Lock out tag out, Cribbing.

HOURS OF COVERAGE: Normal hours of coverage are Monday through Friday from 7:00 am to 4:00 pm local time. All service/repairs shall be performed during normal hours of coverage unless requested or approved by the SME in coordination with the COR.

Work performed outside the normal hours of coverage shall be approved by the Contracting Officer. Funding for services that are outside the normal coverage hours or on holidays shall have approved modification prior to any service being allowed.

NOTE: All hardware/software modifications, upgrades, updates, enhancements, installations etc., for the enclosed inventory listing shall be scheduled and performed during normal hours of coverage at no additional charge to the government.

GOVERNMENT HOLIDAYS: The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

New Year’s Day

1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

19 June

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

INVOICE AND PAYMENT: Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission.

Please see OB10 contact information below to begin submitting electronic invoices, free of charge.

A system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org)

Vendor e-Invoice Set-Up Information:

· OB10 e-Invoice Setup Information: 1-877-752-0900

· OB10 e-Invoice e-mail: USClientServices@ob10.com

· Financial Services Center e-Invoice Contact Information: 1-877-353-9791

· Financial Service Center e-Invoice e-mail: vafsccshd@va.gov

The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

· Time period being invoiced for.

· Description of services.

· Unit Cost Billed.

· Extended amount due.

· Invoice number and date.

· Contract and obligation number