SOW Controls Upgrade Service 2024.docx

Claremore Indian Hospital Indian Health Service US PHS Indian Hospital 101 South Moore Avenue Claremore, Oklahoma 74017

SCOPE OF WORK

Controls Upgrade Service 2024

I. Purpose:

To obtain required commercial services to perform a building automation system (BAS) controls upgrade to various utility systems and spaces at Claremore Indian Hospital (CIH).

II. Background:

CIH is currently in the process of incrementally migrating various utility systems and HVAC controls to the current WebCTRL BAS. It is also desired to correct discovered deficiencies or to improve the controls associated with various HVAC equipment. During the performance of these controls upgrades, the WebCTRL BAS shall require update to the most current version to guarantee future hardware compatibility. This work shall involve:

· Installation of dampers, sensors, and controls within the Dietary department spaces and equipment

· Upgrade of (2) air handling unit (AHU) controls to the latest CIH control cabinet design

· Utilization of the (2) AHU control panels removed during upgrade to provide temporary control of (2) additional AHUs

· Integration of the emergency power system into the WebCTRL BAS, including (3) ATSs, (1) generator set, and (2) annunciators

· Installation of current version of WebCTRL software and operational verification.

· Installation of additional temperature sensors within (2) AHUs immediately after the chilled water coils.

· Providing control graphics and control programs with required functionality.

III. Scope of Work:

Contractor shall provide all labor, equipment, materials, supplies, and subcontracted services to perform the following:

A. Install the following into the specified rooms:

1. Room 350, Dietitian’s Office

i. (1) mechanical damper into supply duct to provide variable air volume (VAV) control. Contractor shall supply the damper.

ii. (1) VAV damper controller/actuator (Supplied by CIH)

iii. (1) Air flow probe (Supplied by CIH)

iv. (1) Room temperature/humidity sensor (Supplied by CIH)

v. (1) Duct temperature sensor (Supplied by CIH)

2. Room 351, Dietitian Supervisor’s Office

i. (1) mechanical damper into supply duct to provide variable air volume (VAV) control. Contractor shall supply the damper.

ii. (1) VAV damper controller/actuator (Supplied by CIH)

iii. (1) Air flow probe (Supplied by CIH)

iv. (1) Room temperature/humidity sensor (Supplied by CIH)

v. (1) Duct temperature sensor (Supplied by CIH)

3. Room 353, Office

i. (1) mechanical damper into supply duct to provide variable air volume (VAV) control. Contractor shall supply the damper.

ii. (1) VAV damper controller/actuator (Supplied by CIH)

iii. (1) Air flow probe (Supplied by CIH)

iv. (1) Room temperature/humidity sensor (Supplied by CIH)

v. (1) Duct temperature sensor (Supplied by CIH)

4. Room 352, Dry Goods Storage

i. (1) Room temperature/humidity sensor for monitoring purposes only and connected to the controller in either Room 351 or 353. (Supplied by CIH)

5. (2) additional room temperature/humidity sensors in the following locations and (supplied by CIH):

i. West wall, Dietary RM 358

ii. North wall, Clean Dish Room RM 362

6. (4) Temperature sensors to be installed within:

i. Dietary walk-in refrigerator and freezer sections

ii. Dietary large reach-in refrigerator

iii. Dietary small reach-in refrigerator

Installation of the above equipment shall also include all BAS network connections, programming, controller and floor plan graphics. Sensors and controls are necessary to ensure that Dietary office environments are comfortable while still meeting Dietary Kitchen HVAC needs, and to provide remote monitoring of the Dietary walk-in refrigerator/freezer which contains patient food items

B. Install (2) temperature sensors and connect to existing AHU controllers at the following locations:

i. AHU1A, immediately after the chilled water coil

ii. AHU1B, immediately after the chilled water coil

Contractor shall update graphics to reflect the above installation.

C. Contractor shall install the latest upgrade version of WebCTRL BAS software onto a new server PC supplied by CIH and migrate the existing BAS database to that machine. All functionality shall be tested and verified.

D. Contractor shall integrate the emergency power system into the WebCTRL BAS to include the following:

i. All BACnet interfaces, cabling or equipment required for communication between the emergency power system and the WebCTRL BAS. (The current system utilizes a LON/MOD Protonode gateway and Cummins PowerCommand 550 MOD to TCP/IP module to communicate between the emergency power system LON network and the hospital IT infrastructure.)

ii. Graphics and control programs providing the following functionality:

1. Communication of all network points available from the emergency power system

2. Graphics providing display of all parameters equivalent to those provided by the current Cummins system software

3. The ability to operate all ATSs and generator set equivalent to that provided by the current Cummins system software. This includes initiation of generator load tests, remote start of generator set, remote switching of ATSs.

4. Display of all alarm notifications.

5. Automation of generator load test sequence to include automatic rotation of the initiating ATS monthly and generation of required logs/reports. Monthly generator load tests shall only be initiated manually.

6. Automatic logging of all emergency power system events equivalent to existing system.

7. Set-up of automatic email generation for emergency power system events.

8. Verification of all LON communication between networked devices and correction of any deficiencies noted. Current equipment is reporting repeated communication losses between the various emergency power equipment, and this shall be corrected.

E. For AHUs 3A and 3D, Contractor shall:

i. Remove existing control panels to be reused in the performance of item G.

ii. Supply and install control panels identical to those installed on AHUs 1A, 1B, 2A, and 2B, including uninterrupted power supplies (UPS)s.

iii. Should existing control wires be of insufficient length, contractor shall either pull new control wire, or install terminal strips and wire segments to make the connections. No wire nuts shall be allowed in this installation.

iv. Contractor shall install control programs into controllers and verify all IOs and functions.

v. Automatic fire protection function shall be tested for each individual duct detector installed within these AHUs. (1 return and 2 supply, each)

vi. Contractor shall supply laminated as-built prints, IO schedules, and AHU drawings similar to those provided for AHUs 1A, 1B, 2A, and 2B.

F. Utilizing the control panels removed from AHUs 3A and 3D, contractor shall install controls onto AHUs 3 and 4 to provide similar to AHU2B and to include the following:

i. Removal of existing Siemens control panels

ii. Installation of above-mentioned control panels

iii. Utilizing existing conduit, wiring, and sensors as much as possible, contractor shall restore existing AHU functionality. (additional functionality required is described below)

iv. Installation of control program and graphics equivalent to those currently in use for AHU 2B to include control and monitoring of all installed sensors and equipment.

v. Connection of Munters dehumidifier enable input to AHU3 control equivalent to existing

vi. Supply and installation of (4) surface-mounted temperature sensors onto AHUs 3 and 4 chilled water supply and return piping and connection to AHU controller.

vii. Supply and install (2) universal actuators onto AHUs 3 and 4 chilled water valves to replace analog-over-pneumatic actuators. Actuators shall be directly controlled via AHU controller

viii. Supply and install (2) surface-mount ultrasonic flow meters onto AHUs 3 and 4 chilled water supply piping and connect to AHU controllers to provide flow measurement.

ix. Installation of (4) ethernet data connections terminating at boxes mounted adjacent to each control panel and at the server closet designated by IT. Contractor to supply boxes, cable, terminating ends, and RJ45 jacks required. Cable color TBD by CIH.

x. Disposal of debris within the CIH roll-off dumpsters for this project shall be allowable.

xi. All electrical connections required for supply voltages in excess of 30 shall be made by the CIH electrician.

xii. Contractor shall update the WebCTRL BAS floor plan graphic to reflect these AHUs similar to existing AHUs.

xiii. Contractor shall supply laminated as-built prints, IO schedules, and AHU drawings similar to those provided for AHUs 1A, 1B, 2A, and 2B.

Period of performance: Within 60 days of award.

IV. Deliverables and Reporting Requirements:

A. Contractor shall deliver the following:

i. Equipment submittals for approval, prior to equipment installation.

ii. All equipment specified by this SOW installed and functioning as designed.

iii. Current version of WebCTRL software installed and functioning as designed.

iv. Updated as-built prints and IO cards for all controls installed.

v. In-service training of CIH COR/Project Manager for newly installed controls/equipment.

vi. Safety Data Sheets for all hazardous materials used in the completion of this project, including refrigerants, oils, chemicals used during project, etc.

vii. Copies of all factory warranty certificates for all installed equipment.

viii. Worksites clean and all debris and supplies removed from CIH.

ix. Contractor shall warranty all work for a minimum of 1 year.

V. Special Procedures:

A. Contractor is required to call in advance to schedule the work.

B. The majority of work on this project shall be completed over a weekend and at night. CIH normal operating hours are 7:30 am to 4:30 pm, Monday through Friday. Contractor shall coordinate and schedule the service with the COR.

C. Immediately upon arriving at the facility, contractor shall report to the facilities maintenance department in order to sign into the visitor’s log and obtain a visitor’s badge.

D. Contractor shall provide a copy of the appropriate license or certification prior to performing any work.

E. Contractor, upon completion of the work, shall return to the facilities maintenance department to sign out, return the visitor’s badge, and provide all required service reports prior to departing the facility.

F. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use shall be tolerated on-site.

G. Contractor shall comply with all permitting requirements (above ceiling, hot work), posted rules and regulations in the hospital and on hospital grounds including parking, no smoking or tobacco, etc.

H. Contractor shall comply with all Life Safety, Infection Control, and Occupational Safety rules, regulations, and instructions, both written and verbal while at the facility.

I. All on-site contractor workers shall perform infection control and safety training provided by the hospital.

J. Contractor shall coordinate with CIH Facilities Maintenance personnel to perform LOTO as required by NFPA 70E and 29CFR 1910.147.

K. Contractor shall coordinate with CIH Facilities Management any operation that could impair or suspend the services provided by or the normal operations of any hospital department.

L. Contractor shall coordinate with CIH Facilities Management any segregating of parking spaces to accommodate cranes, and the crane operations themselves 24hrs prior to performance.

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