SOW_CADP_20250327.docx

UNCLASSIFIED

AERO DATA PROGRAM

CONUS AERONAUTICAL DATA PROCUREMENT

STATEMENT OF WORK

(AERONAUTICAL)

27 MARCH 2025

Table of Contents

1.

INTRODUCTION

The National Geospatial-Intelligence Agency (NGA) delivers Geospatial Intelligence (GEOINT), Aeronautical, and Maritime Safety of Navigation (SoN) information that provides a decisive advantage to policymakers, warfighters, intelligence professionals, humanitarian efforts, and first responders. NGA supports the National System for Geospatial Intelligence (NSG), which supports our Department of Defense (DoD), Department of Homeland Security (DHS), and the Intelligence Community (IC). NGA is a unique combination of intelligence agency and Combat Support Agency (CSA) and leads the world in timely, relevant, accurate, and actionable GEOINT.

The GEOINT community operates in a dynamic mission environment. NGA must leverage all available and emerging national, DoD, commercial, and international partners and suppliers to match the pace and needs of this dynamic environment, both now and in the future.

An important subset of GEOINT called Foundation GEOINT (FG) describes/models the physical and political characteristics of the Earth. The FG Program, which includes Aeronautical, Maritime, Geography, and Geomatics components, facilitates the integration of geospatial data, information, and services for intelligence and combat customers. It focuses on global digital data coverage with refined data maintenance to provide mission-essential content, where, when, and how it is needed before it is requested.

The following precepts are intended to allow Foundation GEOINT Suppliers to operate at maximum effectiveness. Those that apply specifically to this contract will be described in the sections that follow this introduction:

· Suppliers to the Aeronautical, Maritime, Geomatics, and Geography programs should strive to be Cloud native.

· Suppliers must be flexible in adjusting to NGA’s cloud implementation as it rolls out. Suppliers must be in step with our shift to the unclassified cloud environment.

· All content must be properly tagged and adhere to NGA approved standards. This includes necessary tagging to allow for cross-domain movement of content.

2. SCOPE

The CONUS Aeronautical Data Procurement contract will provide instrument flight procedure (IFP) content, and all required foundation or additional data necessary, for all airports under the authority of the Federal Aviation Administration (FAA) in a digital format. This Statement of Work (SOW) describes the scope of the data and services requested and the required timeline of deliverables based on the 28-day Aeronautical Information Regulation and Control (AIRAC) cycle production schedule.

Mission requirements require the output of digital products and data sets that are a combination of NGA-produced aeronautical data, and data from an external supplier of aeronautical data. Terminal instrument procedure data for the DoD is produced in accordance with (IAW) industry and DoD regulatory guidance, the applicable product specifications, guidance provided by the NGA program officers, and the appropriate production schedules.

Currently, NGA produces aeronautical navigation data products IAW DAFIF® 8.0 and 8.1 specification documents. NGA regular production of the DAFIF® 8.0 product was discontinued Dec 2024, therefore that product is not within the scope of this contract. NGA is developing the capability to produce an aeronautical navigation data product based on the ARINC 424-23 XML specification, the exact date for production of a certified product is currently in the research and discovery phase. Subsequently, the Contractor will be required to produce a product IAW the DAFIF® 8.1 specification now, and possibly the ARINC 424-23 XML specification, and subsequent versions of this specification, at a future date under this contract.

Detailed refinement of processes and procedures required between NGA and the Contractor aligned to fulfilling this SOW as outlined throughout will be coordinated upon award of the contract. Procedures developed will be an iterative and collaborative process. It is anticipated that most of this refinement will take place during the base performance year of the contract to satisfy quality control and regulatory requirements.

3. CONUS AERONAUTICAL DATA PROCUREMENT:

3.1. REQUIREMENTS

3.1.1. All work for the execution of this contract shall be performed at the Contractor’s site.

3.1.2. The Contractor shall produce a data set that contains all instrument flight procedures (IFP) that are maintained by the FAA. A fixed value is not possible as this number fluctuates from cycle to cycle.

3.1.2.1. This data shall include all required supporting data, including navigational aids (NAVAIDs) and waypoints.

3.1.3. DoD airfields shall be included in the final product. NGA will provide all data for DoD airfields where the Contractor does not have access to source data, per a timeline agreed to by both parties.

3.1.4. The Contractor shall merge the Contractor-produced FAA/DoD dataset with a DAFIF® 8.1-formatted dataset provided by NGA IAW applicable data standards and processes.

3.1.5. The Contractor shall meet production and delivery schedules per the 28-day AIRAC cycle, as required to meet NGA’s production timeline, specified in section 4 of this document.

3.1.6. The Contractor shall maintain a Type 1 Letter of Acceptance (LOA) in accordance with RTCA DO-200B/EUROCAE ED-76A and submit to annual audits as required by the terms of their LOA.

3.1.7. The Contractor shall establish and maintain a Data Quality Requirement (DQR) document with NGA as specified in the current DO-200B/ED-76A standard and adhere to all requirements therein.

3.1.8. The Contractor shall produce a data product that conforms to the DAFIF® 8.1, version 5 specification, and any subsequent versions.

3.1.8.1. Future requirements capabilities may include producing a data product that conforms to the ARINC 424-23 XML specification, and any subsequent versions. This may include supplemental data elements added to the ARINC XML schema. Any changes required to fulfill this requirement will be provided in writing to the contractor and will be mutually agreed upon.

3.1.9. The Contractor shall provide and maintain a software capability at their expense for the input of problems/issues and resolutions, production tracking, questions, and guidance input, with unclassified e-mail capabilities and be accessible by NGA.

3.1.10. The Contractor shall obtain, at their expense, all required standards and guidance documents as it pertains to the scope of this SOW per Section 11.0.

3.1.11. The Contractor shall adhere to Tool Qualification requirements listed below.

3.1.11.1. Any tools, software, database, or automated processes shall be approved by NGA prior to use.

3.1.11.2. All tools and software must be qualified per DO-330/ED-215, as adapted by DO-200B/ED-76A.

3.1.12. Any major production change or process changes requires written notification and NGA approval prior to implementation.

3.2. DELIVERABLES

3.2.1. As specified in section 3.1, the Contractor shall deliver a dataset that contains all required digital files, representative of a typical DAFIF® dataset, in accordance with all applicable product specifications and regulatory guidance per section 11.

3.2.1.1. Any unresolved data issue(s) specific to production shall be coordinated and approved by NGA in accordance with the production/delivery schedule. The DAFIF® Misson Manager will review and approve these issues, as applicable, prior to NGA accepting the deliverable.

3.2.1.2. The dataset shall be delivered to NGA per the timeline specified in sections 3.1.4 and 4.

3.2.2. This file will contain data supplied from NGA, combined with data from the Contractor for FAA/DoD airfields and instrument procedures.

3.2.3. A digital file for the appropriate cutoff/effective date cycle will be sent to NGA via a mutually agreed upon method, according to the delivery schedule specified in section 4.

3.2.3.1. The files will be in the DAFIF® 8.1 .txt file format.

3.2.4. The Contractor shall provide a Release Statement with each deliverable in accordance with FAA AC 20-153 Acceptance of Aeronautical Data Processes and Associated Databases.

4. DELIVERY SCHEDULES

The following schedule shall be adhered and will be reviewed during the collaborative, process development period in the initial stages of this contract. Any modifications to this schedule must be approved by both NGA Contracting Officer Representative (COR) and the Contractor. All efforts shall be made to ensure timely conveyance of deliverables by both parties to meet production timelines, and ultimately on time delivery to end users.

4.1. NGA

4.1.1. NGA will deliver its data set (all DAFIFT and T_TRANS .txt files) to the Contractor 21 days prior to that AIRAC cycle’s effective date.

4.2. Contractor

4.2.1. The Contractor shall deliver its data set (all merged DAFIFT and T_TRANS .txt files) to NGA 16 days prior to that AIRAC cycle’s effective date.

5. QUALITY ASSURANCE

5.1. COMPLIANCE FOR QUALITY MANAGEMENT SYSTEM (QMS) – REQUIREMENTS

The Contractor is responsible for product/service quality as it pertains to all requirements under this SOW. Contractors ISO 9001 certified or compliant, shall become recertified or compliant to new ISO 9001 versions following standard ISO timelines throughout the life of this contract.

5.1.1. The Prime Contractor and all sub-Contractors shall maintain their ISO 9001 certification or adhere to their approved QMS plan throughout the contract period, ensuring that the Contractor continually employs processes/controls to meet NGA aeronautical data processing standards.

5.2. COMPLIANCE FOR CNS/ATM REQUIREMENTS

5.2.1. The Prime Contractor shall maintain a Type I LOA and adhere to DO-200B/ED-76A, DO-330/ED-215, and AC 20-153 requirements. Additionally:

5.2.1.1. The Contractor shall become recertified to new standards following CNS/ATM timelines during the life of this contract.

5.2.1.2. For contractors currently working on their LOA, a transition plan to attain certification with an expected certification date (must be no later than scheduled first delivery date plus one year) is acceptable.

5.3. SECOND PARTY AUDITS

5.3.1. Second Party Audits shall be conducted at the Prime Contractor/Sub-Contractor(s) site up to twice per year. NGA expects that 4-5 audit personnel will observe and assess production methods, written documentation, and interviews to determine conformity. NGA reserves the right to conduct no notice Second Party Audits. Second Party Audits will be no longer than five business days in duration.

5.3.2. In support of Second Party Audits, the Contractor shall provide access for the NGA audit team to their production facilities for observing analyst production methods, documenting processes, and conducting interviews with managers and analysts. Interviews will be scheduled in advance and not to exceed one hour. Discrepancies or issues discovered during interviews may warrant further investigation and follow-on interviews.

5.3.3. NGA will assess the Prime Contractor/Sub-Contractor’s adherence to their applicable QMS and CNS/ATM process documentation and records to determine compliance and ways to improve quality and effectiveness.

5.3.4. The NGA audit team will supply Contractor management with a summary of audit findings during the closing meeting. Disagreements with audit findings will be documented and resolved prior to the NGA audit team leaving the Contractor facility at the end of the audit. If disagreements cannot be resolved, each party’s comments will become part of the audit report record. Disagreements will be referred to the NGA Contracting Officer’s Representative (COR) and adjudicated by an NGA Contracting Officer (KO). Action and decisions taken by the KO will be documented and saved for federal records retention under NGAI 8040.2.

5.3.5. The NGA lead auditor will supply an audit report to a Contractor Management Representative within 30 calendar days from the last day of the audit. The Contractor Management Representative shall return a signed copy of the audit report within ten calendar days after receiving the report. The signed audit report will constitute acceptance by the Contractor and closure of the audit.

5.3.6. Each Second Party Audit report will contain a recommendation as determined by the NGA audit team. The recommendation will be one of the following: Satisfactory, Open, or Unsatisfactory.

5.3.6.1. Satisfactory is achieved when no major or minor nonconformities are observed.

5.3.6.2. An Open recommendation occurs when one or more nonconformities are discovered. A corrective action plan is required. NGA will review the corrective action plan and if approved, recommend a continuance or a satisfactory rating. NGA reserves the right to conduct a follow-on visit for verification.

5.3.7. All nonconformities require corrective action plans. The Contractor shall submit any required corrective action plans to NGA within 30 calendar days of audit report acceptance. Major nonconformities require evidence demonstrating the implementation of the proposed actions within 90 calendar days and will require a follow-up visit to verify corrective action plan effectiveness. NGA will review and provide feedback to the Contractor with concurrence or non-concurrence within 10 calendar days of receipt of the corrective action plan. All non-concurrences of the corrective action plan must be resolved within ten calendar days of the date NGA provides notification of non-concurrence.

5.3.8. Disagreements will be adjudicated by an NGA Contracting Officer (CO). Action and decisions taken by the CO will be documented and saved for federal records retention under NGAI 8040.2.

5.4. SUPPLIER CORRECTIVE ACTION REPORT (SCAR)

5.4.1. If NGA creates a Supplier Corrective Action Report (SCAR) identifying a problem or observation, the Contractor shall work the SCAR to completion within the timelines specified by the NGA. The Contractor shall identify the root cause and generate a proposed solution. Upon the NGA’s approval of solution, the Contractor shall implement the solution and provide evidence of implementation. If NGA does not approve the solution, the Contractor shall generate another proposed solution. NGA will review and provide feedback to the Contractor with concurrence or non-concurrence within 10 calendar days of receipt of the new corrective action plan. All non-concurrences of the corrective action plan must be resolved within 10 calendar days of the date of NGA provides notification of non-concurrence. Disagreements will be adjudicated by an NGA CO. Action and decisions taken by the CO will be documented and saved for federal records retention under NGAI 8040.2.

5.4.2. The submission of a SCAR can result in a Second Party Audit.

5.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The purpose of the Quality Assurance Surveillance Plan (QASP) is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the SOW and the Contractor’s Quality Control Plan (QCP).

The required performance standards and/or quality levels are included in the Performance Requirements Summary Table.

Table 1 - Performance Requirements Summary

6. GOVERNMENT FURNISHED INFORMATION (GFI)

GFI shall be provided to the Contractor for use only during performance of this contract. This information remains property of the NGA and is to be utilized solely for the execution of requirements within this contract. The Contractor is responsible for maintaining accountability and control of this information and providing safeguards for any For Official Use Only (FOUO), Limited Distribution (LIMDIS) or Controlled Unclassified Information (CUI). Any information that is not described in this SOW but is determined to be required for performance of tasks within this SOW shall be requested in writing.

6.1. Government Furnished Items

· DAFIF® 8.1 product specification.

· All necessary data required to provide finished data products for all DoD-owned airfields. This data will be provided in the DAFIF® 8.1, .txt file format. This can be modified if a different format is determined to be more applicable to developed processes.

6.2. Government Furnished Materials

· Access to and availability of the appropriate NGA personnel for coordination activities, source identification/validation, approval actions, and technical expertise.

· Contact information for Source Authorities, as required.

· The GEOINT Commercial Data Services Strategy for Unclassified Storage and Dissemination, latest version.

6.3. Contractor Provided Items

The Contractor shall provide all necessary hardware and peripheral equipment; obtain and maintain software licenses and upgrades, supplies, facilities, and personnel to accomplish the required work. The Contractor is expected to seek improvements to these processes through innovative practices and the use of new tools and procedures. The Contractor shall procure, at their own expense, all industry standards required for the performance of this contract, e.g., RTCA and ARINC documents.

7. REPORTS AND MEETINGS

Communication between NGA and the Contractor is essential to achieving success in meeting our mission, conducting business, and advancing our abilities to provide GEOINT to our NSG customers. To achieve this success, the following requirements are included in this SOW.

7.1. STATUS REPORTS

The Contractor shall deliver a digital progress report, five business days after delivery, summarizing work performed and issues encountered during the cycle. Provide one copy to the COR.

The report shall include:

· Delivery schedule for the applicable cutoff date

· Date of file delivery

· Applicable quality control checklists

· Cutoff checklists

· Compatibility/integrity check report

· Verification &Validation (V&V) report

· Unresolved list of issues and corrective actions; status of issue

· A list of QMS documentation used to produce the data for each delivery to include version, name, effective date, change log

· Database, software, and tool versions used to produce the data for each delivery

7.2. PROGRAM MANAGEMENT REVIEWS (PMR)

The Government Program Management Office, NGA CO and Contractor leadership team will meet in person three times in the first year to review the program and twice each year following. In addition, this same group can expect to meet at least four more times per year via teleconference, videoconference, computer software, or other means to discuss the program, impacts to the contract, mission accomplishment, impacts of budgeting, technical innovations, business analytics, and other appropriate topics regarding this contract.

The kick-off meeting shall take place at one of the Contractor’s production facilities upon contract aware prior to work commencing.

One meeting annually will occur at the contractor site, either corporate or production. All other in-person meeting will occur at NGA St. Louis. The number of people traveling will be kept to a minimum. An electronic/virtual connection shall be included to increase participation. Timely, PMR meetings will be required and may be coordinated in conjunction with other events—such as conferences, showcases, etc.

7.3. TECHNICAL EXCHANGE MEETINGS (TEM)

All technical exchange meetings will be conducted via teleconferences between NGA and the Contractor, as required. The periodicity may be higher in the initial stages of the contract, and then adjusted as the processes required for contract execution are refined.

7.4. STATUS MEETINGS

The Contractor may meet with the NGA each AIRAC cycle (as needed) to informally provide the status of ordered services. The meetings may be conducted in person or via electronic/virtual means. The type of meeting will be coordinated in advance with all participants.

8. TRAVEL

Technical discussions and familiarization with NGA’s production software may require travel by the Contractor in support of NGA requirements. Travel may be required to support audit requirements for both NGA and the Contractor. All travel by the Contractor will be at the Contractor’s expense.

9. SECURITY

The data for this project will be UNCLASSIFIED with appropriate handling caveats. The Contractor shall follow all applicable NGA, IC, and DoD information security and operational security policies and guidance when accessing and transmitting data over networks during performance of contractual requirements.

9.1. CLASSIFIED WORK PERFORMANCE SECURITY REQUIREMENTS

9.1.1. There is no requirement for the Contractor to handle or process Secret or Top Secret/Sensitive Compartmented Information (TS/SCI) data for this contract.

9.2. UNCLASSIFIED WORK PERFORMANCE SECURITY REQUIREMENTS

9.2.1. Uncleared Contractor personnel authorized to work on this contract up to the UNCLASSIFIED level, with access to DoD Controlled Unclassified Information (CUI) at the Contractor site do not require clearances but must adhere to all NGA security requirements or other training requirements when identified.

9.2.2. Any Contractor personnel working with CUI information must receive a favorable HSPD-12 and/or HSPD-12 Tier 1 adjudication prior to accessing CUI information. Contractor personnel who require access to CUI for 60 days or less must receive a favorable HSPD-12 adjudication. Contractor personnel who require CUI access for greater than 60 days must receive a favorable HSPD-12 Tier 1 adjudication.

9.2.3. NGA will help coordinate the HSPD-12 and HSPD-12 Tier 1 background investigation for required program personnel. NOTE: Contractor personnel submitted for SCI access cannot be submitted for a HSPD-12 or HSPD-12 Tier 1 adjudication while waiting for their SCI approval.

9.2.4. Foreign nationals are not permitted to perform unclassified work under the terms of this contract.

9.2.5. Contractor personnel shall not release any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless the COR has given prior written approval.

9.2.6. All visits to NGA must be coordinated at least seven days in advance. Contractor personnel visiting NGA facilities and/or sites will receive the appropriate visitor badge and be escorted, as appropriate. The visitor badge will be returned at the end of each visit day. NOTE: NGA reserves the right to refuse access to any personnel.

9.2.7. Contractor personnel are forbidden from bringing in prohibited, unauthorized, and/or Portable Electronic Devices (PEDs) items into any NGA installation or any secure office/working location covered under this agreement. Security violation repercussions will be determined on the severity of the violation and may result in contract termination.

9.3. INFORMATION HANDLING

9.3.1. Contractor personnel will comply with the NGA, DOD, and IC policies and regulations (to include, but not limited to, the Consolidated NGA (CoNGA) Security Classification Guide) to properly mark (to include portion marking) classified and unclassified documentation and media, as applicable.

9.3.2. All GFI released to the Contractor or created in the performance of this contract will be destroyed or returned by the Contractor to NGA upon contract termination or when no longer required for contract performance. The determination to destroy or return will be at the direction of the NGA CO or COR.

10. DATA OWNERSHIP

The Contractor will maintain its own database(s) as required to execute the requirements within this contract. The deliverable data, data sets, databases, database content and finished products created under this effort shall be retained as NGA property and shall be used and maintained by the Contractor solely for executing these requirements. Ownership of the data, data sets, databases, database content and finished products shall not pass to the Contractor.

11. LIST OF SPECIFICATIONS AND STANDARDS FOR THIS CONTRACT

The following specifications and standards apply to this contract. NGA documents are available via the GDS Aeronautical GEOINT Online account. Other documents and standards will be obtained by the Contractor, at their expense, if applicable. Updates to this list will be incorporated by contract modification.

1. PS-1FD-086 DAFIF® 8.1 Product Specification

2. RTCA DO-200B/EUROCAE ED-76A – Standards for Processing Aeronautical Data

3. RTCA DO-201B/EUROCAE ED-77A – User Requirements for Navigation Data

4. RTCA DO-394 – Considerations for Aeronautical Data Alteration

5. RTCA DO-330/EUROCAE ED-215 – Software Tool Qualification Considerations

6. ARINC 424-23 (XML) – Navigation System Database

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UNCLASSIFIED

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