SOW Bottled Gas.docx

ATTACHMENT 1: STATEMENT OF WORK

STATTEMENT OF WORK (SOW)

COMPRESSED GAS SUPPLIES

1. GENERAL: This contract to provide compressed gas to support industrial operations. The Government intends to issue Task Orders against this requirements contract to provide compressed gases on an as needed basis. The Contractor shall deliver the gas cylinders and bulk gas within a 24 hour time frame to the United States Coast Guard Yard. Located at 2401 Hawkins Point Road building 78, Baltimore, MD. The Contractor shall invoice the Government monthly for cylinders that are held at the U.S. Coast Guard Yard, for cylinders that are lost or damaged by the Government, and for bulk gas deliveries.

1.2 BACKGROUND: The U.S. Coast Guard Yard requires a reliable supply of compressed gases to support industrial operations. The Contractor shall provide bottled and bulk compressed gas services to the U.S. Coast Guard Shipyard, 2401 Hawkins Point Road Building 78, Baltimore, MD. The types of gases required are listed in paragraph 1.3 of this Statement of Work.

1.3 OBJECTIVES/SCOPE: The Contractor shall provide the following items in accordance with applicable Federal and local laws and regulations. The cylinder dimensions shown are nominal. The gases and cylinders identified are currently in use at the U.S. Coast Guard Yard. All fittings and gages shall use the U.S. Customary System of measurement, unless otherwise specified. Gas specifications are referenced in order to describe the required physical characteristics and not to specify the methods used to manufacture, contain or test the gas. The Government reserves the right to procure additional gases or cylinder types under this contract.

Tank

Tank

Unit

Unit

Bottle

1.3.1 All cylinders shall be furnished by the Contractor.

1.3.2 Cylinders shall be marked in accordance with DOT Regulations. A certificate of conformance will be provided for each order. The certificate shall reference the order number and shall state that the gas meets the applicable standard. If the Contractor’s cylinder markings indicate conformance to the standard, then that will be accepted in lieu of a certificate.

1.3.3 If the cylinder relief valve fails, then the Contractor shall reimburse the Government for the prorated value of the lost gas.

1.3.4 The Contractor shall provide an option for palletizing Argon/CO2 in cradles that have a valve manifold. The cradle size and characteristics shall be specified in the Contractor’s quotation. The Government intends to operate up to six welding machines from each Argon/CO2 cradle. A cradle containing 12 cylinders is desired.

1.3.5 The Contractor shall provide options for palletizing cylinders. Options for palletizing cylinders shall be described in the quotation.

1.3.6 The Contractor shall specify in their quotation the volume of gas held in each cylinder type, except for acetylene cylinders.

1.3.7 The Government will use the cylinders to support industrial operations throughout the shipyard and will relocate cylinders, pallets or cradles as required. This may include moving cylinders from Contractor supplied pallets. For example, if Argon cylinders are provided in pallets of 12 the Government may move a cylinder from one pallet to another location. The Government will not remove cylinders from cradles or that are permanently joined.

1.3.8 The Contractor may propose to maintain gas supplies at the U.S. Coast Guard Shipyard. For example, the COR requires that an Argon/CO2 cradle be supplied for a cutter repair project, and the Contractor maintains the gas supply by periodically checking it and replenishing it as it is used during the project. If the Contractor can provide this option, then it shall be described in the quotation.

1.4 Delivery/Pickup: Gas cylinder delivery and pickup within the U.S. Coast Guard Shipyard Building 78 located in Baltimore, MD. The Contractor shall provide the requested gases within 24 hours of notification. The Contractor shall submit a response plan for how they intend to meet the 24 hour response time that is required within this Statement of Work.

1.4.1 The Contractor shall indicate in their quotation any assistance that may be required for on loading and offloading gas cylinder cradles or pallets. The Government prefers that the Contractor be able to load and offload cradles or pallets without assistance.

1.5 Bulk Gas: The Contractor shall deliver bulk propylene and liquefied oxygen to the shipyard. Gas will be transferred to the shipyard’s storage tanks. The Contractor shall install telemetry devices on the tanks to monitor their levels. When the levels are low, the Contractor shall schedule a gas delivery with the COR.

· The propylene tank has a 1,000 gallon capacity.

· The liquid oxygen tank has a 1,500 gallon capacity.

1.5.1 The contractor shall provide and install at the CG yard two Telemetry service tank, one for liquid oxygen and one for propylene. The contractor shall provide and install proper signage for both the propylene and oxygen tanks to the fence surrounding both tanks with the company’s name and phone numbers.

1.6 GENERAL INFORMATION

1.6.1 Material Safety Data Sheets: The Contractor shall provide a Material Safety Data Sheet (MSDS) for each gas that may be delivered under this contract. All MSDSs shall be provided at contract award, annually thereafter, or when a new gas is provided.

1.6.2 Monthly Report: The Contractor shall deliver a monthly report that will be used to support invoicing. Rental fees will cover the Government cost for each month the bottle is held. Rental costs shall be charged for the number of bottles held by the Government. The number of bottles held shall be calculated as follows for each month:

#Bottles Provided - #Bottles picked up = #Bottles held.

1.6.2.1 The number of bottles held shall never be less than zero. Bottle procurement fees cover the Government’s costs for bottles that are lost or damaged by the Government. The report shall identify each delivery and include the following:

· Call Number

· Delivery Date

· Delivery Location

· Gas Type

· Cylinder Size

· Cylinder Serial Number

· Rental, Bottle Procurement, Bulk Gas Invoices

· Invoice Totals

· Issues.

1.6.3 Contract Hours of Operation: The U.S. Coast Guard Yard normal working hours are from 7:00 A.M. to 3:30 P.M., Monday thru Friday, except Federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings. During the months of June thru August the U.S. Coast Guard Yard may switch to summer working hours which are 6:00 A.M. to 2:30 P.M Monday thru Friday. Contractors will not be allowed to enter the base between 6:45 A.M and 7:30 A.M.

1.6.4 Security Requirements: The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. The Contractor shall be responsible for providing company and issued photo identification to all employees directed to perform work on the U.S. Coast Guard Yard. All Contractor employees are required to identify themselves with company identification on their hard hats and/or uniforms. Any Contractor employee, not following U.S. Coast Guard rules and regulations, will be removed from performance on this contract and may be barred from reentering the U.S. Coast Guard Yard.

Contractor employees shall not enter restricted areas in accordance with Yard security regulations or policies. Before Contractor employees can work at the U.S. Coast Guard Yard Facility, the Contractor shall complete a security investigation on all Contractor employees in connection to this contract. Any Contractor employee with a criminal back ground must get prior authorization before they can gain access to U.S. Coast Guard Yard Facility. Contractor shall provide for each employee to the Contracting Officer, the full name and any alias, address, city and state, and date of birth.

1.6.4.1 Reporting Requirements: Contractor personnel shall report to an appropriate authority (Contacting Officer, COR, Ship Superintendant) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, Contractor personnel, resources, and classified or unclassified defense information.

1.6.5 International Organization for Standardization (ISO) Qualifications: The Contractor shall comply with all the U.S. Coast Guard Yard ISO 9001 Quality Management and ISO 14001 Environmental Management Systems certifications. The Contractor may be periodically audited to ensure conformity to these certifications and standards. In the event the Contractor creates an unsafe work environment and will cause yard work operations to cease, the Contractor shall be held responsible and damages shall be assessed for the length of the work delay.