SOW Att 03 - HEFP SEP Design Alerts 1-6.pdf
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- Attached to
- C1DA--586-21-700 EHRM Infrastructure Upgrades Design Jackson, MS VAMC Federal contract opportunity
- Solicitation number
- 36C77621R0152
About this file
This pre-solicitation notice seeks Statements of Qualifications from firms for Architect-Engineering design services. Firms must have experience in network infrastructure installation, fiber optics, data cabling, electrical and HVAC upgrades, building management systems, IT room renovations, physical security, and construction period services including site visits and review of submittals. The project involves upgrading infrastructure at the G.V. Sonny Montgomery VA Medical Center in Jackson, Mississippi to support a new Electronic Health Records system. The period of performance for design completion is 144 calendar days from notice of award. Construction period services will be exercised after award of the construction contract. The solicitation number is 36C77621R0152 and submissions are due by November 18, 2021. This is a 100% SDVOSB set-aside.
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HEFP SEP/19HEFG/17AUG21
Clarification is required regarding the need to replace or install new fire suppression systems in the data center during design and construction of Electronic Health Record Modernization (EHRM) facility infrastructure projects and the need for a third-party fire engineer review of HEFP SEP EHRM Infrastructure Upgrades Projects.
On June 1, 2021 the new Fire Protection Design Manual was published and posted to the Technical Information Library (TIL). The manual contains fire protection engineering design for Department of Veterans Affairs facilities. EHRM facility infrastructure projects, and specifically work conducted in the Data Centers, may require an upgrade or replacement of the existing fire suppression system in accordance with NFPA 75 as stated in the Fire Protection Design Manual Paragraph 3.7.
VHA field engineers are required to ensure that the Architect-Engineer designer of record applies all applicable NFPA 75 requirements for work needed in the Data Center. Field engineers should use the Healthcare Environment and Facilities Programs (HEFP) Fire Code Plan Review Contract to review all EHRM Infrastructure Upgrades and Data Center projects. The fire code plan review should focus on compliance with the newly published Fire Design Manual dated June 1, 2021 and ensure that all associated NFPA fire and life safety codes are indicated in the designs.
Guidance to the Architect-Engineer is as follows:
For EHRM Infrastructure Upgrade and Data Center projects, the work conducted in the Data Centers (which will upgrade spaces to an ANSI/TIA-942-B, Rating 3) generally requires compliance with all requirements of NFPA 75. The most design intensive of these requirements is the addition of a gaseous fire suppression system as described in the Fire Protection Design Manual, Paragraph 3.7. Compliance with NFPA 75 is also likely to involve, but not necessarily be limited to, these additional retrofit requirements:
• Revise the sprinkler protection in the computer room to a dedicated sprinkler zone.
• Ensure a minimum 1-hour boundary around the computer room.
HEFP SEP Design Alert 5
Problem
Background
Solution https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cfm.va.gov%2Ftil%2FdManual.asp&data=04%7C01%7C%7C0ab21bb7b9c5449d291d08d94b250560%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637623444673999189%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3yUyM1ip7G49zrHDa6BgnvSbRWaJzKybj4D%2FuiV9vVc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cfm.va.gov%2Ftil%2FdManual.asp&data=04%7C01%7C%7C0ab21bb7b9c5449d291d08d94b250560%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637623444673999189%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3yUyM1ip7G49zrHDa6BgnvSbRWaJzKybj4D%2FuiV9vVc%3D&reserved=0
HEFP SEP/19HEFG/17AUG21
• Combination smoke/fire dampers at the duct penetrations through the 1-hour boundary of the computer room.
• Electrical power off button(s) at computer room exit(s).
• HVAC power off button(s) at computer room(s).
Please use this link, Fire Code Plan Reviews | Healthcare Environment and Facilities Programs (va.gov) to request third-party fire engineer review for your EHRM upgrades projects.
Notes http://vaww.hefp.va.gov/occupational-safety-health-gems/fire-code-plan-reviews-bpa-fire-protection-task-order-0 http://vaww.hefp.va.gov/occupational-safety-health-gems/fire-code-plan-reviews-bpa-fire-protection-task-order-0
HEFP SEP/19HEFG/14OCT21
HEFP SEP is working with OIT to create a process for installation of the additional geographically diverse path for the Wide Area Network (WAN) to ensure compliance with the VA OERHM Site Infrastructure Requirements (SIEUDR), version 2.0, paragraph 2.1.1.2.B (see below). However, HEFP SEP determined that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers.
2.1.1.2 VAMC Sites
B. Facility shall have end-to-end, geographically diverse and carrier-diverse circuits with minimum fiber pathways separation: service provider public rights-of-way 75 ft, Egress 20 ft, and cabinet 10 ft. See below Figure 1.
HEFP SEP (SOCAMES 6) Design Alert 6
Problem
HEFP SEP completed scoping sessions in preparation for the Cerner deployment. HEFP SEP is in the process of finalizing scoping at all sites by November 2021. During these scoping sessions, HEFP SEP validates whether a site has a geographically diverse path to meet the requirement cited above. If the site did not have existing geographically diverse WAN paths, HEFP SEP identified this as a deficiency, included design and construction of the WAN paths in the scope of work and allocated funding in the ROM IGCE the scoping session. The purpose was to ensure the work was included in the scope and provide a magnitude cost estimate to design and construct the secondary conduit run to meet this requirement.
HEFP SEP has discovered that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers. HEFP SEP is in discussions with OIT and OEHRM to clarify the process of working with OIT contracted providers so that guidance can be provided to the field. Without a clear process to work with OIT contracted providers, it is difficult, and sometimes not possible, to identify the location of the provider’s entrance at the property boundary and the resulting pathway to the main service entrances.
Due to the contractual discussions OIT must have with the WAN providers to coordinate this work, HEFP SEP cannot provide adequate guidance to field engineers to ensure that this requirement is met.
To prevent delay and ambiguity in meeting this requirement, if a VAMC is unable to identify or locate the boundary entrance point, HEFP SEP recommends that the site discontinue this effort in current EHRM NRM projects and de-scope this work from the design and/or construction contracts (whichever applies). At this time, HEFP SEP will not provide updated IGCEs, but VAMCs may adjust cost estimates, as they find appropriate.
If a site has successfully coordinated this work with OIT and included diverse pathways in their designs, please reach out directly to James Cullum and Mike Vulpis so that HEFP SEP can ensure OIT agrees on a case-by-case basis.
When HEFP SEP clarifies the OIT process for implementing this requirement with contracted providers, our office will schedule supplementary scoping sessions with the field to scope this work under a separate EHRM NRM project.
Background
Solution
Notes
Please use this link, VHA HEFP EHRM - 00 VA OEHRM Site Infrastructure Requirements - 2.0_Signed.pdf - All Documents (sharepoint.com) to locate the current version of OERHM Site Infrastructure Requirements – 2.0.
https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping
| SOW Attachment 03 - HEFP SEP (SOCAMES 6) Design Alerts 1-4 |
| SOW Attachment 3 - HEFP SEP (SOCAMES 6) Design Alert 1 |
| SOW Attachment 4 - HEFP SEP (SOCAMES 6) Design Alert 2 |
| SOW Attachment 5 - HEFP SEP (SOCAMES 6) Design Alert 3 |
| SOW Attachment 6 - HEFP SEP (SOCAMES 6) Design Alert 4 |
HEFP SEP Design Alert 5
File details come from the government source that posted it. Updated .