SOW-Advert-BPA-19UK5625A0010.pdf

Statement of Work

For

Hardware Security Services & Supplies

To the U.S. Mission to the United Kingdom

U.S. EMBASSY, LONDON – GSO/HOUSING

APRIL 2025

1. Summary:

The U.S. Mission to the United Kingdom has requirements for the supply of hardware security for premises owned or leased by the U.S. Government, by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this requirement with the same vendor. Please note that the BPA does not guarantee any quantity of business for a particular vendor and that the Embassy may choose to award BPAs to more than one vendor and rotate business.

2. Value:

The estimated total value of this BPA is £125,000 ($168,887.14 on April 25, 2025). Any individual order shall not exceed £7,000 ($9,308.74 on April 25, 2025). The value of business received may not exceed $30,000 until the vendor is registered in the System for Award Management (SAM).

Instructions on how to register in SAM shall be provided as and when required.

3. Terms and Conditions:

- The Embassy is not obligated to purchase any definite amount under this BPA.

- The amount of any one purchase shall not exceed USD $10,000 or the equivalent in local currency.

- The total amount ordered under this BPA shall not exceed USD $174,000.00 or the equivalent in local currency.

4. Health and Safety requirements:

- Ensure safety requirements as per department regulation when required; all PPE and other safety equipment to be worn when needed.

- The following individuals are authorized to place orders under this BPA:

Reserved Reserved Reserved Reserved

Reserved Reserved Reserved Reserved

4. Full product/service description:

To supply a secure key registration and cutting of all keys as prescribed by U.S. Residential Security.

- High quality Installation of specialist and bespoke locks, bolts, grilles, and associated metalwork with regard to physical security surveys carried out by US Residential Security.

- A dedicated Company point of contact for Residential Security to liaise with at all times.

- A dedicated Company lock surveyor to quote on all recommendations by US Residential Security.

- To provide an ‘out of hours’ service to all US Residences and an immediate 24hr Emergency Call Out Cover to all US residences within the M25 area.

- To provide Locksmiths capable of working on specialist and bespoke locks and hardware.

- Vendor’s employees shall pass security checks by the embassy prior to starting work.

- The Company is to be Police and NACOSS recognized.

- Supplying a Service when required (including but not limited to) to US Residences in the Home Counties of Croughton, Northamptonshire and Surrounding Area

- To supply a 24hr Boarding up service in the event of serious damage.

5. Performance & pricing:

Interested vendors should provide their pricing, fuel types/grades offered, expertise, and any other information to perform the product and services as described in section 4 above to enable the requesting office to determine whether a BPA would be suitable.

Vendors should also advise any call-out, delivery, or other additional charges, as well as stating whether and where VAT will be applicable.

Although the BPA is non-contractual, the government would still expect performance as offered by vendors. In a situation where a vendor is unable or unwilling to meet the Embassy’s requirements, the government reserves the right to cease placing orders through the BPA and seek suitable vendors elsewhere. Equally, if a vendor’s pricing is no longer deemed reasonable and economical, the Embassy reserves the right to stop placing orders with that vendor and seek alternative suppliers.