SOW 564-23-901 IMPROVE PIV SECURITY.pdf

Improve PIV Security in Building 21

Project No: 564-23-901

Scope of Work

1 Foreword

1.1 Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.

1.2 This document does not relieve the contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job.

2 General Project Description

2.1 The project will add additional PIV security badge scanners and associated access control equipment in Building 21. The new work must be seamlessly compatible with the existing VA system and programmable by existing software. All construction work must adhere to the latest JCAHO, NFPA, and life safety requirements. All construction work must be performed without affecting medical center’s operations.

2.1.1 Provide complete turnkey installation, programming to door system, and operational testing on each door reader.

2.1.2 Provide new control panels (basis of design: IStar Ultra IP-ACM), networking hardware, and power supplies (Basis of design: Altronix Maximal 33) to locations that currently do not contain equipment under this scope of work.

2.1.3 Install card readers that are compatible with existing PIV and door system.

2.1.4 All wiring to control panels must be in conduit or cable trays in each area.

2.1.5 Door strikes and door struts must be provided where necessary.

2.1.6 Existing handicap push buttons to be removed where card readers are installed.

2.1.7 Emergency exit power release buttons will be installed on card access doors where no other means to exit area are available.

2.1.8 Each card reader shall be programmed into existing software within the

Police office and assigned to appropriate access groups per VA Police requirements.

2.1.9 Each card reader to be provided with PIN number access pads.

2.1.10 Patch and fill any wall or ceiling penetrations in accordance with

General Requirements specification.

2.1.11 Contractor will survey all areas mentioned to ensure that any additional control circuitry needed for each card reader is included in this installation.

2.1.12 Period of performance: 270 days

2.2 Work includes construction, labor, material, and supervision for all work as required by provided construction documents. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

2.3 “The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required”

3 General Construction Requirements

3.1 Prior to any mobilization and construction, the contractor shall request and have an approved Infection Control Construction Permit, Construction Safety Plan, and an Interim Life Safety Measures Certification from the VAMC. Also project/construction schedule, schedule of values/prices and construction phases have to be provided and approved by VA’s COR and Contracting Officer.

3.2 Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, equipment and materials to perform work for this specific project as required by construction documents.

3.3 The entire project’s associated construction and temporary works shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.

3.4 Project Record Drawings: The Contractor will maintain a set of Record

Drawings. The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA Project Manager at all times.

3.5 The following milestone dates shall be incorporated into the contractor’s schedule.

3.5.1 Submittal Schedule and log shall be provided within ten (10) calendar days after Notice to Proceed. The contractor shall provide it to the Contracting Officer’s Representative (COR) for approval, and shall include the dates for submission of Shop Drawings, Product Data, and Samples.

3.5.2 All Shop Drawings, Product Data and Samples shall be submitted and approved by the VA within sixty (60) calendar days after Notice to Proceed. The VA will provide the Contractor with written comments within 15 business days after receiving each submittal.

3.5.3 The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule shall be tolerated without the CO’s approval.

3.5.4 A pre-construction meeting shall be held within ten (10) calendar days after award of Contract. During the construction, the Contractor shall attend all weekly or bi-weekly construction progress meetings. The meeting schedule and place will be discussed in the pre-construction meeting.

4 General Contract Requirement

4.1 VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. The hospital is a 24/7 operation. Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays with at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations.

4.2 Pursuant to clause 52.236-8 Other Contracts incorporated by reference under section 4.33 52.252-2 Clauses Incorporated by Reference, Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. If required by the Contracting Officer, Contractor shall, at no additional cost to the VA, coordinate with other VA’s activities including but not limited to construction activities near the job site to ensure the construction work under this project will be in harmony with those activities.

This coordination shall include but not limited to the careful scheduling of work commencement, equipment mobilization etc.

4.3 The following legal holidays are observed by this Government Agency:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th and any day declared by the federal government as holiday.

5 Project Meetings

5.1 At a minimum, every two weeks the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

5.2 Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

6 Safety and Security

6.1 Contract workers under this project may require a VA issued identification card before the start of construction work at the Fayetteville VHSO. There is no charge for the badges; however, multiple trips to the facility maybe required.

6.2 Contract employees, including all subcontractor employees, must be TB tested and receive a flu shot (each year under the contract performance) if they will work within the VA Hospital Building. A letter from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative and the flu shot was received.

6.3 All contract personnel are subject to inspection of personal effects when entering or leaving the project site.

6.4 Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance by the COR prior to starting the project.

6.5 Contractor shall abide by VHSO’s policy for measures to prevent the spread of COVID. Policies may change during contract performance. COR and/or CO will provide updates as they are issued by the Facility Director. Contractor shall follow the CDC guidelines for COVID found here:

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html The contractor shall provide the name and telephone number of any employee who tests positive that was on the VA campus. Contractor shall also identify the number of contractor and subcontractor employees who had contact with the positive COVID-19 person(s) and remove/replace the employee(s) for 14 days of when the positive employee(s) was last onsite.

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