SOW 2021 Canine Center Technician.pdf

Statement of Work Contract Canine Center Technician

Part-time Position

1.0 Introduction

The U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is soliciting proposals for a skilled Canine Center Technician with specialized knowledge and ability in canine care and kennel maintenance. This position is organizationally assigned to the National Center for Explosives Training Research, but is physically located at the National Canine Division (NCD) in Front Royal, Virginia. The NCD programs train canines in the detection of explosives and accelerants. This is a unique Bureau initiative and the incumbent provides support by assisting in various aspects of the training programs and providing daily care for the canines and their facilities.

1.1 Organization

This task is to be accomplished for the National Canine Center, National Center for Explosives and Training Research, Bureau of Alcohol, Tobacco, Firearms and Explosives, Department of Justice.

1.2 Background

1.2.1 ATF trains accelerant and explosive detection canines for State, local, and Federal law enforcement agencies. The ATF Canine Program incorporates research from the ATF National Laboratory and the technical expertise of ATF experts to train a canine that serves as an extremely reliable, mobile, accurate, and durable detection tool, capable of assisting law enforcement with escalating related terrorist threats faced by communities worldwide.

ATF has transformed its years of experience training canines into a reliable program incorporating positive training techniques to ensure performance in the field. The credibility of both canines and their handlers is founded by stringent adherence to the techniques and protocols used by ATF.

Imprinting and training arson and explosive canines is an intensive process that requires a significant investment of resources. ATF protects that investment by providing quality canine care and hygienic facilities in order to ensure dogs are healthy and at optimal mission readiness at time of deployment. As such, all canine center technicians are expected to follow ATF’s protocols and standard operating procedures in maintaining canines and kennel facilities regardless of their previous experience.

2.0 OBJECTIVE. ATF intends to award a contract to a qualified individual (not a company or agency with multiple employees) for a base year and four option years. ATF anticipates the opportunity to provide such award, on a best value basis, to a successful candidate after consideration of technical approach, availability, positive past performance, and cost. Service requests are based on funding and need for each option year. ATF is not obligated to provide services when funding and need is in question. The selection of a canine center technician to provide services under this award is within ATF’s discretion and authority, and is not subject to protest or dispute procedures.

3.0 SCOPE. The NCD’s goal is to obtain skilled and reliable contractor support and technical expertise necessary to perform all tasks related to the care and maintenance of all ATF NCD canines and supporting facilities.

4.0 TASKS. The Contractor will be assigned work by the COR, Animal Health and Training Coordinator, and the Division or Branch Chief. All tasks shall have the COR/ Branch Chief’s concurrence prior to starting work. Tasks are as follows:

• Perform health care services for ATF canines to include exercising, socializing, grooming, bathing, kennel sanitation, feeding, watering, preparation of diets, and the administration of prescribed medications.

• Clean and disinfect kennel areas and/or canine housing and equipment, which will include sweeping, scrubbing, high pressure spraying for the removal of canine excrement, hair, unconsumed food and other debris.

• Assist the Animal Health and Training Coordinator and attending Veterinarian/s in the positioning and restraint of canines for examinations, treatments and emergency procedures as required.

• Observe and report the appearance and activity of canines for signs of illness, wounds, disease, discontent and abnormal behavior. Reports will be made immediately to the Animal Health and Training Coordinator or Branch Chief.

• Provide basic and emergency first aid when needed, to include CPR if warranted.

• Must utilize all prescribed safety methods and procedures with regards to handling trained and untrained canines in kennel areas, public environments and veterinary treatment facilities. The contractor is required to report all injuries, canine bites and facility safety issues to the COR immediately upon incident or discovery.

• Construct, document and packages distractor training aids as directed and utilizes proper contamination prevention protocols.

• Required to support all administrative functions related to the function and history of the NCD and its kennel facility. Duties will include, but are not limited to general computer data entry, filing, inventory of supplies, and record construction and photocopying.

• Contractor must comply with Federal, state and local animal welfare standards and laws.

• Maintains general interior and exterior housekeeping procedures and ensures that a high standard is maintained to minimize the danger of communicable diseases and parasitic infections that affect the health of canines and personnel and must take other preventative actions to preclude the outbreak of disease.

• Contractor will be required to provide facility administration and maintenance responsibilities such as report keeping, kennel inspection, and procurement of canine care and maintenance supplies as directed.

• Contractor is required to provide transportation of canines or students to training sites, health care facilities, and on procurement trips, utilizing a 15-passenger van or Government vehicle.

• Work requires more than a moderate degree of physical exertion 75 percent of the time. This includes indoor and outdoor climates with varying temperatures. Work may consist walking on rocky, slippery, and/or uneven surfaces. Extended periods of walking, standing, bending and/or lifting up to 100lbs may be required. Safety measures must be followed at all times when handling canines.

• Contractor will provide maintenance cleaning of fleet vehicles and will provide maintenance of the ATF kennel and training facilities at all locations to include grounds maintenance tasks.

• The Contractors personal contacts are with co-workers, students, ATF Special Agents, military personnel, veterinarians, security officers, canine vendors, Federal, state and local canine handlers, and ATF administrative staff, and senior officials.

• The contractor must provide his or her own vehicle insurance and proof of valid driver’s license.

• This is a part-time position. Contractor must be flexible and available three to 4 days per week to include weekends and all holidays during the 365-day calendar year. There are certain types of irregularly occurring circumstances that prompt the government to close its offices where contractor personnel are working; either on a national or local basis (i.e. bomb threats, inclement weather, power outages, or funding lapses). Contractor shall not work if the government is closed unless prior approval is given. In rare instances when the government operations are curtailed for the balance of a workday that has already commenced, the contractor may bill for the balance of the scheduled workday with written acknowledgement of the COR and final approval of the CO.

• Work may be at any time during a 24-hour period not to exceed an eight-hour shift without prior approval from the Contracting Officer (CO), COR or Branch Chief.

• Must attend all mandatory training either in person or online as directed and adhere to all ATF policies and procedures that apply.

• Contractor must be able to pass a background investigation

• Must attend program staff meetings as directed by the COR or

Division/Branch Chief.

• Will perform other tasks as deemed necessary by the COR or Program

Division/Branch Chief.

4.1 TASK 1 – Contract Management

The COR will be designated through the National Canine Division to provide the planning, direction, coordination and control necessary to accomplish all work requirements. The COR is responsible for the cost, schedule, and technical performance of the contract and who will serve as the CO’s central point of contact with the government.

5.0 PERIOD OF PERFORMANCE. The period of performance for this requirement will be no more than 60 months from the date of award of this contract.

A base period with four one-year option periods based on the contractor’s successful performance. The program office reserves the right to not exercise optional years based on sub-standard contractor performance.

6.0 PLACE OF PERFORMANCE. The primary place of work shall be at the NCD in Front Royal, Virginia.

7.0 CONTRACT TYPE. The results of this contract will be a firm fixed priced, Blanket Purchase Agreement (BPA) based on the individual being part time at no more than 32 hours per work week (unless prior approval is granted).

8.0 TRAVEL

8.1 Only local travel is anticipated to complete these tasks with the possibility of overnight travel for specific task related trips. Travel expenses shall be invoiced in accordance with Federal Travel Regulations (FTR).

8.2 All travel will be compensated in accordance with the FTR. All work related travel will be reimbursable based on actual allowable direct cost, in accordance with FAR 31.205- 46 Travel Costs, and/or at the rate specified for the location and timeframe identified on http://www.gsa.gov. All contractor personnel may be required to travel on commercial and/or Government provided transportation at Government cost. The COR or CO must authorize all travel prior to each trip via email. All contractors are encouraged to utilize the Exemption Certificate from Tax on Occupancy of Hotel, Motel, and Tourist Home Rooms Forms.

8.3 To be reimbursable, the travel expenses must be (i) other than local commuting travel expenses within the Washington, DC metropolitan area , (ii) allowable under the FTR and the provisions of this contract, (iii) approved prior to travel expenditure by the CO or COR, and (iv) allocable and necessary for performance of this contract. No profit or fee shall be applied to travel.

8.4 Travel reimbursement requests must be submitted in sufficient time for the CO or COR to give prior approval, and must identify (i) the name of the traveler, (ii) destination

(s) including itinerary, (iii) purpose of the travel, and (iv) cost breakdown.

8.5 To be reimbursed, invoices, including travel expenses must provide a detailed breakdown of the actual expenditures invoiced. Contractor shall maintain the original or legible copy of receipts for all travel expenses invoiced. ATF reserves the right to request evidence of any travel expense paid.

http://www.gsa.gov/

9.0 INSPECTION AND ACCEPTANCE

9.1 Inspection/Acceptance. Monthly services delivered under this contract shall be inspected and accepted by the COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect any services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

9.2 The basis for acceptance shall be in compliance with the requirements, objectives, and constraints, SOW set forth in the contract, and other terms and conditions of the contract.

9.3 Acceptance Criteria. The COR will review all services to ensure accuracy, completeness, professional quality, and overall compliance within the guidelines, requirements of the delivery order. The contractor shall ensure the accuracy and completeness of all services. Errors or incomplete or work, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional cost to the Government. The contractor shall make any noted corrections, within five business days, after government review and comment on services. If the service does not meet the noted criteria, the Government will reject the invoice or billed hours of service.

9.4 Rejection Procedures. If the COR rejects any services, that rejection will be handled in the following manner:

9.4.1 After notification that the service did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version of the invoiced hours within five

(5) business days after receipt of Government comments.

9.4.2 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the service does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance.

9.4.3 Any rework of rejected services will be completed at no additional cost to the government.

9.4.4 No payments will be issued against rejected services, until they are corrected and accepted by the government.

9.4.5 The COR and NCD Branch II Chief will monitor and evaluate the contractors performance annually and provide input to the CO when exercising optional years of performance.

10.0 PAYMENT PROCEDURES

10.1 ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by name, DUNS No. and contract number. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to financebranch@atf.gov and the ATF COR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

10.2 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

10.3 To constitute a proper invoice, each invoice must include the following information and/or documentation:

a. Name, address and telephone of the Contractor;

b. Date of invoice and invoice number;

c. Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

d. Description of the supplies/services rendered (including hours incurred and billing rate, if applicable); A daily rate of pay is applied for full days of service. Service curtailed at no fault of the Government, is not reimbursable to the Contractor. Service hours that are less than the scheduled duty day, eight (8) hours, may be invoiced by the Contractor. Example: A daily rate of $200.00 divided by 8 hours = $25.00/hr.

e. Name of Contracting Officer’s Representative (COR);

f. Travel and ODCs, if applicable;

g. Signature of contractor.

10.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at the contractor’s risk.

11.0 ATF POLICIES, PROCEDURES AND STANDARDS

11.1 The contractor shall conform to all ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

mailto:financebranch@atf.gov

• ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

• ATF Ethics online training

• ATF Information Security Awareness

• ATF Non-Disclosure Agreement

12.0 GOVERNMENT FURNISHED PROPERTY

12.1 ATF will provide the following government furnished property:

• A laptop or desktop with keyboard, mouse, and docking station;

• PIV card to access the network and development environment;

• Contractor gate and building access cards

13.0 RESERVED

14.0 RESERVED

15.0 CERTIFICATION OF INVOICES

15.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

15.2 Invoices/vouchers will be completed and submitted in accordance with this Section 5(b) – Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final service. Please also provide a copy of the invoice to the Contracting Officer.

15.3 The COR’s certification of acceptance is an integral part of the correct invoice/ voucher discussed in the "Discounts for Prompt Payment" clause, Section I (FAR Clause 52.232-8).

15.4 Upon certification, the COR will forward the invoice/voucher to the Payment Office, as appropriate.

15.5 The Invoice/Voucher shall include:

(a) Contract or other authorization number

(b) Product or service description.

(c) Quantities received, if applicable.

(d) Date(s) property or services accepted.

(e) Signature, printed name, title, phone number, and mailing address of the receiving official.

(f) POC to discuss invoice issues.

16.0 PAYMENT

16.1 Payment for all supplies and services shall be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

17.0 INVOICE PAYMENT

17.1 The address to which payment should be made is: financebranch@atf.gov.

Electronic Invoicing (June 2005)

(a) ATF strongly encourages contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

(b) Each invoice must be a proper invoice in accordance with FAR 32.905.

Contractors able to submit invoices electronically should submit each invoice to financebranch@atf.gov with a copy to the COR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at (202) 648-7860.

18.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

ELECTRONIC MAIL. Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

19.0 DATA RIGHTS. All materials, databases, software modules, Source Code, graphics, etc. inclusively developed and used in support of this contract shall become the property of ATF. (IT ONLY)

20.0 RESERVED

21.0 CENTRAL CONTRACTOR REGISTRATION (CCR)/ SAM.GOV. The

selected contractor must have an active registration in the CCR/SAM.gov database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

22.0 CONTRACTOR PERSONEL QUALIFICATIONS. The contractor must

possess the following skills:

• Knowledge and experience working with trained and untrained canines.

• Experience relative to the health, safety, and general care of canines, which include, but are not limited to grooming, socializing, bathing, exercising, feeding and administering prescribed medications.

• Knowledge of the manual labor tasks relative to the maintenance of a kennel facility.

• Must have experience specific to canine health care in order to safely care for and recognize physical and behavioral factors necessary to maintain the well-being of ATF canines.

• The contractor must have experience restraining and handling canines.

• Must have the ability to perform the administrative functions of a large kennel facility and training center.

• Must have experience with maintaining sanitary conditions of kennels, transport cages and vehicles, as well as exercise and training facilities both indoors and out.

• Must know how to operate a computer with knowledge of MICROSOFT Word, Excel and Outlook in order to maintain documents and communications.

• Must have the ability to meet and deal effectively with managers, co-workers, colleagues and customers.

• Must be physically capable of handling all tasks described and assigned.

• Must have experience working independently without the existence of constant supervision as well as the ability to follow detailed instructions when given.

22.1 It is the government’s intent to have all contractor personnel work part time at a maximum of no more than 240 days per year. This will allow the contractor to work in any capacity of the requirements as stated in the SOW.

23.0 RESERVED

24.0 RESERVED

25.0 RESERVED

26.0 POINTS OF CONTACT

26.1 Contracting Points of Contract

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

DOJ / Bureau of ATF

TBD

27.0 CONTRACT MANAGEMENT. Notwithstanding the contractor’s

Responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individual will be the Government points of contact during performance of the contract:

Attn: __________________________ Title: __________________________ Address: ________________________ Phone: ______________Fax: _______

(a) The Contracting Officer for this award is Stacy Parran. The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

28.0 OTHER ATF REQUIREMENTS