SOW 14 Apr 2020.pdf

COVID-19 Facility Sanitization Statement of Work

Aviano Air Base, Italy

14 April 2020

Table of Contents

1.0 DESCRIPTION OF SERVICES:

2.0. GENERAL WORK PERFORMANCE STANDARDS:

2.1 Response

2.2 Workmanship

2.3 Damages

2.4 Cleanup

2.5 Inspection and Acceptance

2.6 Quality Assurance Inspection/Acceptance

2.7 Certificate

2.8 Unsatisfactory Performance:

2.9 Government Furnished Property

2.10 Hours of Operations

3.0 INSTRUCTIONS FOR DISINFECTION CLEANING OF FACILITIES

3.1 Sanitization Procedures:

4.0 REQUIRED SCOPE OF WORK FOR THE ALL SURFACES IN FACILITIES

4.1 Ceiling

4.2 Walls

4.3 Floors

4.4 Cubicles

4.5 Furniture

4.6 Fixtures / Doorknobs

4.7 Restrooms

4.8 Dressing Rooms

4.9 HVAC systems

4.10 Miscellaneous:

5.0 CONTINUED USE OF FACILITES

6.0 CONTRACTOR QUALIFICATIONS

7.0 LANGUAGE

8.0 UTILITIES

9.0 REFUSE TREATMENT

10.0 OZONE DEPLETING CHEMICALS

11.0 SAFETY

11.1 Incident

11.2 Traffic Laws

12.0 SECURITY REQUIREMETS

13.0 ESCORTS

14.0 eCMRA REQUIREMENTS-Contractor Manpower Reporting Application

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1.0 DESCRIPTION OF SERVICES:

The work covered by this contract consists of, but is not limited to, the furnishing of all plant, labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the Statement of Work (SOW) below. The term, contractor, shall be interpreted to mean the prime contractor and all its subcontractors. The term, Contracting Officer, shall mean the Contracting Officer (CO) and/or designated representatives. The contractor shall limit his work and forces under his control to those areas of work as defined by the contract document.

2.0. GENERAL WORK PERFORMANCE STANDARDS:

2.1 Response: The Contractor shall arrive at the identified facility within the mutually agreed time as determined by the Authorized Caller but not later than 24 hours (see 2.10) after coordination from the Authorized Caller of BPA call issuance. Calls may be placed seven (7) days a week during the hours of 0700 – 1900.

2.2 Workmanship: The Contractor shall at all times take necessary precautions to maintain the work site in a condition which will prevent damage or injury to person or property, government, or otherwise.

2.3 Damages: The Contractor shall be responsible for any damages caused by his actions. The Contractor shall protect all Government property during the performance of this contract. The Contractor shall immediately report any damage to Government property to the CO. The Contractor shall repair or replace all damage to real property, as approved by the CO, at no additional expense to the Government. All damage(s) by the Contractor shall be repaired or replaced within thirty (30) workdays by the Contractor with materials of the same type, quality, and finish. All work will be performed by skilled craftsman of the trades involved. The Contractor shall be bonded and insured.

2.4 Cleanup: The Contractor shall remove all debris, waste and by-products generated by this requirement and dispose of it in strict compliance with all applicable host nation environmental statutes and regulations.

2.5 Inspection and Acceptance: Inspection and acceptance will be made by 31 FW/CCPP Safety and Occupational Health assigned personnel.

2.6 Quality Assurance Inspection/Acceptance: In accordance with (IAW) the contract’s inspection of services clause, the government will evaluate the Contractor’s performance under this contract. The identified Mission Owner (MO) is a representative of the CO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the

CO.

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2.7 Certificate: Once the facility cleaning has been performed, the contractor shall provide a certificate declaring that the work was conducted IAW the Italian Ministry of Health Circular n.

5443 dated 22 February 2020 and any subsequent amendments or supplements.

2.8 Unsatisfactory Performance: Unsatisfactory performance will result in re-performance by the Contractor at no additional cost to the government within 4 hours from notification.

2.9 Government Furnished Property: No Government property will be furnished.

2.10 Hours of Operations:

The service to clean facilities shall be performed from Monday to Friday from 08.00 hours to

17.00 hours except for the Italian national and local holidays and the American holidays listed below. No work shall be performed outside these hours unless mutually agreed upon by both parties.

AMERICAN HOLIDAYS

New Year’s Day, January 1 President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4 Labor Day, First Monday in September Columbus Day, 2nd Monday in October Thanksgiving Days, 4th Thursday (and Friday) in November Christmas Day, December 25

ITALIAN HOLIDAYS

New Year’s Day, January 1 Epiphany, 2nd Monday in January Easter Monday Aviano Saint Patron’s Day Liberation Day, April 25th Italian Labor Day May 1 Republic Day, June 2 Assumption Day, All Saints Day, November 1 Immaculate Conception, December 8 Christmas Day, December 25 Saint Stephen Day, December 26

3.0 INSTRUCTIONS FOR DISINFECTION CLEANING OF FACILITIES:

The Contractor shall take all necessary/proper precautions to ensure any facilities that require cleaning and disinfection will not be subjected to additional contamination. Cleaning refers to the removal of dirt and other similar impurities from surfaces. Disinfection/sanitization refers to using chemicals to kill germs.

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The Contractor shall take steps to ensure that contractor’s work does not cause additional contamination. Procedures shall be completed in accordance with Italian Ministry of Health Circular n. 5443 dated 22 February 2020 (below) and subsequent amendments or supplements.

3.1 Sanitization Procedures:

3.1.1 Due to the possible SARS-CoV-2 virus survival on the surfaces, the facilities and spaces potentially contaminated must undergo a complete cleaning with water and commonly used detergents prior to new utilization.

3.1.2 During the cleaning with chemical products, the ventilation of the spaces must be assured.

All personnel performing the service must wear Personal Protective Equipment (PPE), such as FFP2 or FFP3 mask, facial protection, disposable gloves, disposable waterproof shirts with long sleeves and protection glasses, boots, or closed shoes. After use, PPE must be removed with all needed safety precautions and disposed IAW with Italian laws and regulations as potentially infected material at the contractor’s expense.

3.1.3 All frequently touched surfaces, such as walls, doors and windows, restrooms and toilets must be cleaned with most attention. All fabric materials, such as linens and curtains, must be washed with 90ºC hot water and detergent. If high temperature water is not feasible due to fabric characteristics, bleach or sodium hypochlorite solution should be added.

3.1.4 All work spaces which require disinfection cleaning shall be physically isolated from other spaces before any work is commenced. This shall include sealing all intakes, registers, and vents.

3.1.5 Perform a thorough cleaning of the building by wiping all surfaces identified in Para 4.0 of this SOW with water and appropriate detergents; neutral detergents if required by the surface.

3.1.6 After the cleaning, perform decontamination of all surfaces indicated in Para 4.0 of this SOW with 0.1% sodium hypochlorite solution or if the surface could be damaged than 70% ethanol solution should be used as the substitute to sodium hypochlorite.

3.1.7 Ensure the systematic approach for disinfectant cleaning shall be from the internal back of the facility to the front, beginning with ceilings, moving down the walls to the floor.

3.1.8 Disinfection cleaning shall be performed by personnel trained and experienced with this type of work.

3.1.9 Contractor shall perform all work in a manner consistent with base requirements for safety of government and contractor personnel.

3.1.10 All work shall comply with all Host Nation guidelines for disinfection cleaning of facilities.

3.1.11 The Contractor shall provide a list of all cleaning products used to the ordering official prior to beginning work to ensure that the cleaning products are suitable for use. Cleaning

4 | P a g e products must be approved by the Aviano Air Base Environmental Office before work can commence.

4.0 REQUIRED SCOPE OF WORK FOR THE ALL SURFACES IN FACILITIES:

Non-Porous (Hard Surfaces/ex, walls, floors, fixtures, doorknobs, tables, counters, office equipment): Clean prior to disinfection using approved detergents/chemicals and water. Follow all manufacturer’s instructions for all products used.

Porous (Soft Surfaces/ex, carpet, rugs, drapes, cubical walls): Remove visible contamination if present and clean with appropriate cleaning agents indicated for use on these surfaces. After cleaning, if items can be laundered, do so in accordance with manufacturer’s instructions using warmest water possible and dry items completely. Otherwise, use products approved for use against COVID-19 that are suitable for porous surfaces.

4.1 Ceiling: All light fixtures, vents and ceiling grid must be wiped down with the required cleaning solution for disinfection.

4.2 Walls: All walls including windows must be sprayed with the required cleaning solution.

4.3 Floors: All kind of floor: carpet, tile, wood, linoleum or rubber must be sprayed with the required cleaning solution disinfection cleaning. Carpet must be washed with water at 90 degrees Celsius and detergent, where it cannot be done, bleach or sodium hypochlorite shall be added.

4.4 Cubicles: All cubicle walls must be sprayed with the required cleaning solution for disinfection cleaning.

4.5 Furniture: All furniture must be wiped down with the required cleaning solution for disinfection cleaning.

4.6 Fixtures / Doorknobs: All fixtures, doorknobs, and commonly touched surfaces must be wiped down with the required cleaning solution for disinfection (e.g. switches, desks, tables, counters, chairs, phones, pc monitor, pc keyboard, mouse, trash bins, printers, copiers, lifts and their push-button panels, any other equipment or appliance, vending and snack/coffee machines, curtains and flags.)

4.7 Restrooms: All restroom fixtures, surfaces and commonly touched surfaces must be wiped down with the required cleaning solution for disinfection (e.g. taps and fittings, push-button panels, dispensers, air driers).

4.8 Dressing Rooms: All dressing rooms fixtures, surfaces, and commonly touched surfaces must be wiped down with the required cleaning solution for disinfection (e.g. lockers, benches, clothes stands, appliances).

4.9 HVAC systems: Cleaning of heating, ventilation and cooling (HVAC) including their

5 | P a g e associated duct components; grills/diffusers, air handling unit (including fans, coils, and filter compartments), control devices (dampers, turning vanes, mixing/VAV boxes, etc.), and the ductwork. Use only approved cleaning and disinfection product, and use specific directions for use for HVAC equipment on coils, blowers, and air filters.

4.10 Miscellaneous: Elevators to include interior/exterior buttons/doors and walls, vending/snack/coffee machines, and any other equipment item or appliance identified by the government for cleaning/sanitization.

5.0 CONTINUED USE OF FACILITES:

Surrounding buildings and utilities may continue to be in use during this contract. Work shall be performed in a manner to create minimum disturbance and inconvenience to personnel in surrounding work areas. Contractor’s personnel will be limited to work areas.

6.0 CONTRACTOR QUALIFICATIONS:

Contractor personnel shall possess any certifications required by federal, state or local regulations to perform the work. Where industry standards require certifications or training for disinfection cleaning, Contractor shall provide certifications to government before commencing work.

7.0 LANGUAGE:

There shall be at least one English speaking supervisor at the work site while work is being performed.

8.0 UTILITIES:

The Contractor may access available utilities (electricity and water) at the work site.

The Contractor will not disturb electrical and/or communications facilities and wiring. Where such facilities require removal for accomplishment of the task, the Contractor shall notify the Contracting Officer or the identified 31 CE representative prior to removal. If damage by the work activities occurs, the Contractor shall restore service within 24- hours with no cost to the government.

9.0 REFUSE TREATMENT:

Any possible refuse shall be considered infected and disposed of base by contractor as category B refuse (UN3291).

10.0 OZONE DEPLETING CHEMICALS:

The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in

6 | P a g e any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the CO must be obtained before use.

11.0 SAFETY.

The Contractor shall ensure all personnel engaged in the performance of this contract observes all applicable Air Force and host country laws and regulations concerning safety, in particular IAW DL 81/08, Italian Decrees 81-2008 and 106-2009. Contractor shall provide the POS (Operational Safety Plan) or equivalent to Aviano Air Base Safety and Occupational Health Manager after award. DUVRI (Interferential Risk Assessment Document) will be issued in collaboration before work begins. Safety or personnel protective equipment violations shall result in suspension of work until violation(s) are corrected, at no cost to the US Government.

The Contractor may also be liable for penalties assessed on such delays. The Contractor shall display warning signs in the area where the performance of their duties may cause hazards to any personnel in the area.

11.1 Incident. In case Contractor personnel or customers are injured or Government assets are damaged, the Contractor shall take the necessary action to prevent further damage or respond to injuries appropriately. As soon as the immediate danger to life or property is resolved, the Contractor must contact the POC and CO to report the incident. The Contractor will provide all support necessary to the Government to document the incident, and will develop procedures to prevent future occurrences.

11.2 Traffic Laws. The Contractor and his employees shall comply with Base traffic regulations.

12.0 SECURITY REQUIREMETS:

The performance of this contract occurs on the Aviano Air Base military installation. The Contractor and all employees shall comply with applicable security requirements imposed by the installation commander at all times while on the premises. Vehicles must meet security searches provided by the government prior to being allowed access to the installation. All vehicles and employees must process through the specified entry control gate dictated by security forces.

Entry onto and around the base could be significantly restricted due to security requirements;

therefore, the Contractor shall make provisions for potential delays. There will be no adjustment in price resulting from access delays. The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

13.0 ESCORTS:

At all times while on any restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas. The contractor must coordinate with the Ordering Official for escort support for all cleanings to be performed outside of normal duty hours.

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14.0 eCMRA REQUIREMENTS-Contractor Manpower Reporting Application.

Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/. Applicability: the reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities.