South Ramp Expansion Pkg 1.pdf

COVER PAGE

PROJECT MANUAL

FOR

SOUTH RAMP EXPANSION BID PACKAGE 1

ITB 27-15

CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT

CITY OF CHARLOTTE, NORTH CAROLINA

ADVERTISEMENT DATE: OCTOBER 20, 2026

(FEDERALLY FUNDED HORIZONTAL – IFR PERIOD)

ITB NUMBER: AVIA ITB 27-15

PROJECT NUMBER: 4020902111-1

CONTRACT NUMBER: TBD

Project Name: SOUTH RAMP EXPANSION BID PACKAGE 1 (rev. 09.30.2026) ITB Number: AVIA ITB 27-15

TABLE OF CONTENTS

Table of Contents

I. INVITATION TO BID

II. INSTRUCTIONS TO BIDDERS

III. BID FORM AND SUPPLEMENTS

A. ITEMIZED BID

B. EXECUTION OF BID

C. COMMERCIAL NON-DISCRIMINATION CERTIFICATION

D. BUY AMERICAN CERTIFICATION

E. TAX DELINQUENCY AND FELONY CONVICTIONS (A21)

F. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES (A16)

G. DAVIS-BACON WAGE DETERMINATION (A9)

IV. CONTRACT REQUIREMENTS AND FORMS

A. CONTRACT

B. GENERAL CONDITIONS

C. SUPPLEMENTAL GENERAL CONDITIONS

D. INDEMNITY AND INSURANCE

E. FEDERAL REQUIREMENTS

F. DIGITAL CAD STANDARDS FOR AIRPORT PROJECTS (REV. 5.08.2023)

V. DISADVANTAGE BUSINESS ENTERRPISE PROGRAM

VI. AIRPORT SECURITY REQUIREMENTS

A. SECURITY PROGRAM

B. AIRPORT CREDENTIALING REQUIREMENTS

C. CONSTRUCTION SECURITY PLAN

D. SECURITY ACCEPTANCE TESTING PROCESS

VII. CONTRACT FORMS

A. STATE/COUNTY SALES/USE TAX STATEMENT

B. CHANGE ORDER FORM

C. CONTRACTOR’S AFFIDAVIT – RELEASE AND WAIVER OF CLAIMS

VIII. TECHNICAL SPECIFICATIONS

IX. PLANS

INVITATION TO BID INV - 1

I. INVITATION TO BID

INVITATION TO BID INV - 2

A. INVITATION TO BID

The City of Charlotte (the “City”) hereby invites sealed bids for the following project at Charlotte Douglas International Airport:

PROJECT NAME: SOUTH RAMP EXPANSION BID PACKAGE 1

ITB NUMBER: AVIA ITB 27-15

BID PORTAL LINK: https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596- 745490336563

PRE-BID MEETING DATE AND TIME: October 27, 2026 at 9:00 AM ET

PRE-BID TYPE: Hybrid (in-person and virtual options)

PRE-BID LOCATION (in-person option): CLT Center, 5601 Wilkinson Blvd., Charlotte, NC 28208

PRE-BID MEETING LINK (virtual option):

https://teams.microsoft.com/meet/245929418958746?p=zDgrn3Mn BtChAdeQX5

PRE-BID MEETING ID: 245 929 418 958 746

PRE-BID MEETING PASSWORD: Xd7JY7A5

BID DUE DATE AND TIME: November 23, 2026 at 2:00 PM ET

BID OPENING LINK:

https://teams.microsoft.com/meet/291388512253400?p=LMbUAoq 3848m2iNgXg

BID OPENING ID: 291 388 512 253 400

BID OPENING PASSWORD: eL2tk6ut

SCOPE OF WORK:

The South Ramp Expansion Program for Charlotte Douglas International Airport (CLT or the Airport) is the first piece of construction of the overall program targeted to enhance capacity and improve efficiency of the terminal ramp by addressing ramp congestion, improving taxi times and enhancing safety. The scope of work will include but is not limited to pavement demolition, cement concrete pavement, asphalt shoulder paving, grading, drainage, erosion and sediment control, pavement markings, and airfield electrical installation.

Bidders may obtain the complete Project Manual, including all plans, drawings, specifications and addenda (“Bid Documents”) beginning October 20, 2026 from the Bid Portal. Bidders may access the bid portal via the Bid Portal link shown above.

Pre-Bid Conference: Attendance at the Pre-Bid Conference is not mandatory but is strongly encouraged. A Pre-Bid conference will be conducted on the date and at the time stated above in-person and via Microsoft Teams (see link and details above).

https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596-745490336563 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596-745490336563 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596-745490336563 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596-745490336563 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=6d3ba612-e005-49a1-9596-745490336563 https://teams.microsoft.com/meet/245929418958746?p=zDgrn3MnBtChAdeQX5 https://teams.microsoft.com/meet/245929418958746?p=zDgrn3MnBtChAdeQX5 https://teams.microsoft.com/meet/291388512253400?p=LMbUAoq3848m2iNgXg https://teams.microsoft.com/meet/291388512253400?p=LMbUAoq3848m2iNgXg

INVITATION TO BID INV - 3

Title VI Solicitation Notice: The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR §50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age or disability in consideration for an award. A5.3.1

Attempts to Influence the Selection Process Except for clarifying written questions sent to the ITB Manager, all Bidders, including all persons acting on their behalf, are strictly prohibited from contacting City staff on or regarding any matter relating to this ITB from the time the ITB is issued until the intent to award is communicated to Bidders. CLT reserves the right to disqualify any Bidder who contacts a City staff concerning this ITB other than in accordance with this ITB.

INSTRUCTIONS TO BIDDERS ITB - 4

II. INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS ITB - 5

A. INSTRUCTIONS TO BIDDERS

1.0 DEFINITIONS

1.1 Addendum or Addenda. Written or graphic instruments issued by the Owner prior to the submission of

Bids which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections or other type of modifications. Bidders, upon receiving Addenda, shall insert same into the Bid Documents.

1.2 Additive or Deductive Bid Item (Alternate Bid). An amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted by the Owner.

1.3 Air Operations Area (AOA). Any area of the Airport specified in the Airport Security Program in which security measures specified in 49 CFR Part 1500 are carried out. This area includes aircraft movement areas, aircraft parking areas, loading ramps, and safety areas for use by aircraft regulated under 49 CFR Parts 1544 or 1546, and any adjacent areas (such as general aviation areas) that are not separated by adequate security systems, measures, or procedures. This area does not include the Secured Area.

1.4 Airport. The Charlotte Douglas International Airport, including all areas of land or water used or intended to be used for the landing and takeoff of aircraft and including its buildings and facilities, if any. The term “CLT” is synonymous with Airport for the purposes of this procurement and contract.

1.5 Airport Improvements Program (AIP). A grant program administered by the Federal Aviation Administration.

1.6 Alternate. An amount stated in a bid for a specific material, product or good that can be added or deducted from the Base Bid by the Owner if the defined changes are made to the Plans or Specifications.

1.7 Authorized Representative. The firm or individual nominated by the Owner to act on behalf of the Owner;

e.g., Engineer and/or Architect of Record, City Project Manager, or others as designated by Owner.

1.8 Award. The acceptance, by the Owner, of the successful bidder’s proposal when communicated to the bidder in writing.

1.9 Base Bid. The sum stated in the Bid for which the Bidder offers to perform the work described in the Bidding

Documents as the base, to which work may be added or from which work may be deducted for sums stated in Additive or Deductive Bid Items.

1.10 Bid. A complete and properly signed offer to do the work or designated portion thereof for the sums stipulated therein submitted in accordance with the Bidding Documents.

1.11 Bid Documents. All documents and forms contained in this Project Manual.

1.12 Bid Security. The security furnished with a Bid to guarantee that the Bidder will enter into the Contract if its Bid is accepted by the Owner.

1.13 Bidder. Any individual, partnership, firm, corporation or other business entity acting directly through a duly authorized representative, who submits a bid for the Work contemplated.

1.14 Calendar Day. Every day shown on the calendar. Any reference to the word “day” or “days” shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.

INSTRUCTIONS TO BIDDERS ITB - 6

1.15 Change Order. A written order to the Contractor covering changes in the Plans, Specifications, or Contract Item quantities and establishing the basis of payment and Contract Time adjustment, if any, for the Work affected by such changes.

1.16 Claim. A demand or assertion by one of the parties seeking, as a matter of right, payment of money, or other relief with respect to the terms of the Contract. The term “Claim” also includes other disputes and matters in question between the Owner and Contractor arising out of or relating to the Contract.

1.17 Contract Documents or Contract. The executed agreement between the Owner and the successful bidder, covering the performance of and compensation for the Work. The term Contract is all inclusive with reference to all written agreements affecting a contractual relationship and all documents referred to therein. The Contract shall include, but not be limited to the Invitation to Bid, Instructions to Bidders, Bid Form and Supplements, Contract Requirements and Forms, required certificates and affidavits, bonds, addenda, technical specifications and plans. The Contract shall constitute one instrument.

1.18 Contract Item or Pay Item. A specific unit of Work for which a price is provided in the Contract.

1.19 Contract Time. The number of calendar days or working days, stated in the proposal, allowed for completion of the Contract, including authorized time extensions. If a calendar date of completion is stated in the proposal, in lieu of a number of calendar or working days, the Contract shall be completed by that date.

1.20 Contractor. The successful Bidder with whom the City contracts for the Work.

1.21 Date of Final Completion (may also be referred to as Final Acceptance). The date determined and certified by the design professional and Owner on which the Work on the Project is fully and satisfactorily complete in accordance with the Contract.

1.22 Disadvantaged Business Enterprise (DBE). A for-profit small business concern: (a) that is at least fifty-one

(51%) percent owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which fifty-one (51%) percent of the stock is owned by one or more such individuals; and (b) whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

1.23 Engineer. The individual, partnership, firm or corporation duly authorized by the Owner to be responsible for engineering inspection of the contract work and acting directly or through an authorized representative.

1.24 Federal Aviation Administration (FAA) of the U.S. Department of Transportation. When used to designate a person, FAA shall mean the Administrator or his duly authorized representative.

1.25 Final Acceptance (may also be referred to as Date of Final Completion). The date determined and certified by the design professional and Owner on which the Work on the Project, including all submittals such as as-builts, warranty assignments and training materials, is fully and satisfactorily complete in accordance with the requirements of the Contract.

1.26 Inspector or Project Inspector. An authorized representative of the Engineer assigned to make all necessary inspections and/or tests of the work performed or being performed, or of the materials furnished or being furnished by the Contractor.

1.27 Invitation to Bid (ITB). A public announcement, as required by local law, inviting Bids for Work.

INSTRUCTIONS TO BIDDERS ITB - 7

1.28 Major and Minor Contract Items. A major Contract item shall be any item that is listed in the proposal, the total cost of which is equal to or greater than 25 percent of the total amount of the awarded Contract. All other items shall be considered Minor Contract items.

1.29 NCDOT Standard Specifications (NCDOT Specs). The 2024 edition of the NCDOT Standard Specifications for Roads and Structures published by the North Carolina Department of Transportation.

1.30 Notice To Proceed (NTP). A written notice to the Contractor to begin the Work on a specified date.

1.31 Owner. The City of Charlotte. For the purpose of this Project Manual, the Owner may also be referred to as the Sponsor, City, Charlotte Douglas International Airport, or CLT.

1.32 Payment Bond. The approved form of security furnished by the Contractor and its surety as a guaranty that it will pay in full all bills and accounts for materials and labor used in the construction of the Work.

1.33 Performance Bond. The approved form of security furnished by the Contractor and his surety as a guarantee that the Contractor will complete the Work in accordance with the terms of the Contract.

1.34 Plans. The official drawings or exact reproductions, approved by the Owner, which show the location, character, dimensions and details of the Airport and the Work to be done and which are to be considered as part of the Contract.

1.35 Project. A specific Airport development. The Work may be a portion or the whole of a Project.

1.36 Project Manual. The comprehensive compilation of Contract Documents.

1.37 Restricted Area(s). Areas not open to the public and include all SIDA and Secured Areas, AOA, and non-public portions of the Sterile Area to include the main terminal basement and loading dock area.

1.38 Runway. The area on the Airport prepared for the landing and takeoff of aircraft.

1.39 SIDA. The Secure Identification Display Area. The portion of CLT specified in the airport security program in which security measures specified in 49 CFR Part 1542 are carried out. This area includes the Secured Area and may include other areas of the airport. At CLT, it is all of the area inside the perimeter fence, with the exception of the FBO and NC Air National Guard ramp. See for specific details of the current boundaries of the SIDA.

1.40 SIDA Badge. A photo identification badge owned and issued by CLT that authorizes the recipient to enter and be within the SIDA without escort.

1.41 Small Business Enterprise (SBE) means a business which (a) is at least fifty-one percent (51%) owned by one or more persons (b) the owner has a personal net worth less than 750,000 a year; (c) is located within the Charlotte Regional area and finally (d) has been in business a minimum of 1 year.

1.42 Socially and Economically Disadvantaged Individual means any individual who is a citizen (or lawfully admitted permanent resident) of the United States and who a certifier finds to be socially and economically disadvantaged on a case-by-case basis. A determination that an individual is socially and economically disadvantaged is not based in whole or in part on race or sex, but is based on whether the individual can meet the relevant criteria described in 49 CFR Part 26.67. Being born in a particular country does not, standing alone, mean that a person is necessarily socially and economically disadvantaged.

INSTRUCTIONS TO BIDDERS ITB - 8

1.43 Specifications. The written directions and requirements for completing the Work. Standards for specifying materials or testing which are cited in the specifications by reference shall have the same force and effect as if included in the Contract physically.

1.44 Sterile Area. The portions of CLT defined in the airport security program that provides passengers access to boarding aircraft and to which that access generally is controlled by TSA, or by an aircraft operator under Part 1544 of 49 CFR Chapter XII or a foreign air carrier under Part 1546 of said chapter, through the screening of persons and property. At CLT this is the terminal area beyond the security checkpoints.

1.45 Structures. Airport facilities such as buildings, bridges; culverts; catch basins; inlets; retaining walls;

cribbing; storm and sanitary sewer lines; water lines; underdrains; electrical ducts, manholes, handholes, lighting fixtures and bases; transformers; flexible and rigid pavements; navigational aids; buildings; vaults;

and, other manmade features of the Airport that may be encountered in the Work and not otherwise classified herein.

1.46 Substantial Completion. The stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can legally, practically, and reasonably occupy or utilize the Work for its intended use.

1.47 Surety. The corporation, partnership, or individual, other than the Contractor, executing a Bid Payment, Performance or Guaranty Bonds that are furnished to the Owner by the Contractor.

1.48 Taxiway. For the purpose of this document, the term taxiway means the portion of the AOA of an airport that has been designated by for movement of aircraft to and from the airport's runways or aircraft parking areas.

1.49 Work. The furnishing of all labor, materials, tools, equipment, and incidentals necessary to the Contractor’s performance of all duties and obligations imposed by the Contract.

2.0 CONTRACT TIME

2.1 The date of commencement of the Work shall be fixed by issuance of a written Notice to Proceed from the

Owner to the Contractor. The Contract Time shall be measured from the date of commencement.

Contractor shall achieve Substantial Completion of the Work within 786 calendar days from the date of commencement stated in the written Notice to Proceed. Contractor acknowledges that the time for completion of the Work is sufficient for it to perform all the Work. Contractor shall achieve Final Completion, including all required final submittals, no later than 60 calendar days from the date of Substantial Completion.

2.2 LIQUIDATED DAMAGES

By submitting a bid, the Contractor acknowledges and agrees that the Owner is authorized to deduct and retain out of the monies due to the Contractor and/or the Contractor will be liable to the City for liquidated damages for the Project as set out below. For time-based damages, the amount listed shall apply for each and every day or any portion thereof that the time employed upon said Work or delivery may exceed the time stipulated for such performance and completion. The term “day” when used in connection with liquidated damages, shall in all instances include any portion of a day that the work is not timely completed.

The liquidated damages are fixed in view of the difficulty of estimating such damages that the Owner will suffer by reason of such default. The cumulative amount of liquidated damages will not be capped and may run concurrently. assessment of liquidated damages does not preclude the award of other damages that may be authorized under other applicable provisions of the Contract or law for reasons other than the specific and express basis of that liquidated damage.

INSTRUCTIONS TO BIDDERS ITB - 9

A. Failure to achieve Substantial Completion: $10,000.00 per calendar day for each calendar day the

Contract Time is exceeded.

B. Failure to complete the work required in each of the following Intermediate Completion Times (ICTs), within the earlier expiring of the ICT Duration or by the Completion Deadline. The Owner reserves the right to adjust later occurring ICT durations in the event a prior occurring ICT is not met:

INTERMEDIATE COMPLETION TIME #1 - Work Area A, Associated Taxiway J4/A Closure, and Proposed Fiber Optic Installation Description: Complete Work Area A as shown on Plan Sheet PH-011 and PH-150.

Duration: By Completion Deadline Completion Deadline: 109 consecutive calendar days from Notice to Proceed Liquidated Damages: $5.000.00 per calendar day

INTERMEDIATE COMPLETION TIME #2 - Work Areas B and C Associated with Closure of Taxiway A, Taxiway C, Taxiway C9, and Taxiway G Description: Complete Work Area B and C as shown on Plan Sheet PH-013.

Duration: By Completion Deadline Work Restrictions: Anticipated full work area availability is January 4, 2028, with closure of Runway 18- 36.

Completion Deadline: By July 6, 2028 Liquidated Damages: $5.000.00 per calendar day

INTERMEDIATE COMPLETION TIME #3 - Work Area F Description: Complete Work Area F as shown on Plan Sheet PH-014, including installation of relocated vehicle service road.

Duration: By Completion Deadline Work Restrictions: Anticipated full work area availability is July 6, 2028, with completion and opening of re-aligned Taxiway A and temporary Taxiway G (work area B).

Completion Deadline: By January 2, 2029 Liquidated Damages: $5.000.00 per calendar day

INTERMEDIATE COMPLETION TIME #4 - Work Area D1 and E1 Associated with Taxiway C Closure Description: Complete Work Area D1 and E1 as shown on Plan Sheet PH-014 to enable re-opening of Taxiway C.

Work Restrictions: Anticipated full work area availability is July 6, 2028, with opening of re-aligned Taxiway A and temporary Taxiway G (work area B).

Duration: By Completion Deadline Completion Deadline: By March 1, 2029 Liquidated Damages: $5,000.00 per calendar day

INTERMEDIATE COMPLETION TIME #5 - Work Area D Associated with Taxiway R Closure Description: Complete Work Area D as shown on Plan Sheet PH-015.

Work Restrictions: Anticipated full work area availability is January 4, 2028, with closure of Runway 18- 36.

Duration: By Completion Deadline Completion Deadline: By Substantial Completion Liquidated Damages: $5,000.00 per calendar day

INSTRUCTIONS TO BIDDERS ITB - 10

INTERMEDIATE COMPLETION TIME #6 - Work Area E Associated with Taxiway R Closure Description: Complete Work Area E as shown on Plan Sheet PH-015.

Work Restrictions: Anticipated full work area availability is July 6, 2028, with opening of re-aligned Taxiway A and temporary Taxiway G (work area B).

Duration: By Completion Deadline Completion Deadline: By Substantial Completion Liquidated Damages: $5,000.00 per calendar day

INTERMEDIATE COMPLETION TIME #N1 - Night Work: Work Area E2, Taxiway G TOFA Description: Complete work within the Taxiway G TOFA as shown on Plan Sheet PH-415.

Work Restrictions: Anticipated start is between July and October 2028.

Duration: By Completion Deadline Completion Deadline: 30 consecutive calendar nights Liquidated Damages: $5,000.00 per calendar night

INTERMEDIATE COMPLETION TIME #N2 - Night Work: Work Area F1, Ramp Outer Orange Taxilane Object Free Area Description: Complete work within the Ramp Outer Orange Taxilane and Ramp ADG-V Yellow Taxilane as shown on Plan Sheet PH-415.

Work Restrictions: Anticipated start is between July and October 2028.

Duration: By Completion Deadline Completion Deadline: 21 consecutive calendar nights Liquidated Damages: $1,000.00 per calendar night

C. SIDA fence breaches or damage to the SIDA fence:

$25,000.00 per day will be assessed against the Contractor for lack of security oversight (inspector) during SIDA breaches.

$2,000.00 per day will be assessed against the Contractor for damage to the SIDA fence. Work on the new fence must stop immediately and the existing fence must be repaired and returned to service before work can begin again on the new fence. If there are three (3) or more instances, a $2,000.00/instance liquidated damage may be charged at the reasonable discretion of CLT.

D. Nightly Taxiway/Taxilane Closure liquidated damages are as follows and shall be applicable to every work day:

$150 per minute for first 15 minutes the Taxiway/Taxilane remains closed beyond the scheduled reopening.

$250 per minute for each minute thereafter that the Taxiway/Taxilane remains closed beyond the scheduled reopening.

E. Unplanned FAA Power or Communication Outage:

$10,000.00 per hour will be assessed against the contractor for any construction activity or operation that results in an unforeseen outage to FAA equipment.

F. Failure to achieve Final Completion: $5,000.00 per calendar day for each calendar day the Contract Time is exceeded.

3.0 DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM

3.1 This Contract is subject to the requirements of 49 CFR Part 26 – Participation by DBE in Department of

Transportation Financial Assistance Programs and the City’s DBE Program. The City’s DBE program, DBE program instructions and DBE forms are hereby incorporated by reference and can be found at:

INSTRUCTIONS TO BIDDERS ITB - 11

http://www.cltairport.com/business/business-diversity-programs/dbe-program/

Because this Contract has no DBE Goal, the Bidder is not required to meet a numerical DBE commitment or demonstrate good faith efforts to meet a DBE contract goal under 49 CFR § 26.53(b).The Owner’s award of this contract is conditioned upon the Bidder satisfying the good faith effort requirements of 49 CFR §26.53.

For additional information regarding compliance with the DBE Program and required forms, please see Section V.

3.2 The U.S. Department of Transportation (USDOT) published and finalized the Final Rule, effective September

25, 2026, with minor modifications to the regulatory framework established by the Interim Final Rule published on October 3, 2025. The Final Rule requires Unified Certification Programs (UCPs) to complete the mandatory reevaluation of DBE firms under the revised eligibility criteria no later than December 24, 2026. At the time of this advertisement, the North Carolina Unified Certification Program (NCUCP) reevaluation process remains underway. Until the NCUCP completes the reevaluation process and notifies USDOT, recipients may not set DBE contract goals or count DBE participation toward an overall or contract goal. Accordingly, the Owner has not, and will not, established a DBE participation goal (“DBE Goal”) for this Contract.

After the NCUCP completes the reevaluation process and provides the required notice to USDOT, eligible DBE participation tracking will resume and will be subject to the counting and monitoring requirements of 49 CFR Part 26. The City will administer this Contract in accordance with the Final Rule and applicable USDOT and FAA guidance.

3.3 CLT remains committed to fostering DBE-neutral (race and sex-neutral) small business participation through its federally approved DBE Program’s Small Business Element established under 49 CFR § 26.39.

Accordingly, CLT strongly encourages bidders to provide meaningful opportunities for small businesses to participate as subcontractors, suppliers, or service providers, consistent with the requirements of the Contract.

3.4 The small business participation terms in this provision apply equally to all eligible small businesses without regard to race, color, sex, national origin, religion, or any other protected status. This provision does not establish a DBE or SBE contract goal, numerical participation requirement, quota, set-aside, or preference.

No specific level of small business participation is required as a condition of award, and a Bidder will not be evaluated based on achieving a particular level of participation. However, each Bidder must comply with the DBE Program and documentation requirements stated in Section V.

3.5 For purposes of this provision, an “Eligible Small Business” is a business that satisfies the size and eligibility requirements established in CLT Airport’s approved DBE program plan’s Small Business Element (Section

26.39 – Fostering Small Business Participation) and any applicable requirements of 49 CFR Part 26.

Participation is based on the firm’s eligibility as a small business and not on the race or gender of its owners.

A firm’s DBE certification, standing alone, will not result in preferential treatment or DBE credit under this solicitation. A currently or formerly certified DBE may participate as an Eligible Small Business if it independently satisfies the applicable small business eligibility requirements.

3.6 During the period in which DBE goal setting and counting are suspended, participation reported under this provision will be monitored solely as DBE-neutral small business participation and will not be counted toward a DBE contract goal or the Airport’s overall DBE goal.

http://www.cltairport.com/business/business-diversity-programs/dbe-program/

INSTRUCTIONS TO BIDDERS ITB - 12

Nothing in this provision authorizes a Bidder or Contractor to represent that the Contract carries a DBE goal.

Any potential DBE participation counted after the NCUCP completes the reevaluation process will be determined by the Owner in accordance with 49 CFR Part 26 and then-current USDOT and FAA guidance.

3.7 In addition to all other remedies available to the Owner under this Contract, failure to comply with the applicable requirements of 49 CFR Part 26 or the City’s DBE Program—including a failure to require subcontractors at any tier to comply with applicable requirements—may result in the assessment of liquidated damages against the Contractor as set forth in Section V below.

4.0 SITE TOURS

No Site Tour will be scheduled; Bidders may timely notify CLT if they need or desire to visit the entirety of the site or may elect to visit areas accessible to the public at their convenience.

5.0 GOVERNING ORDER OF BIDDING AND CONTRACT DOCUMENTS

The Contract Documents are intended and designed to be complementary and internally consistent. To the extent there is any inconsistency or lack of clarity, the individual components of the Contract Documents shall be interpreted in the following order of precedence, with those occurring prior controlling over all those occurring later in the following order:

The applicable terms of FAA Advisory Circular (AC) 150-5370-10H (12-21-18) are included within Section IV.B. General Conditions and the applicable terms of the current (2024) edition of the NCDOT Standard Specifications for Roads and Structures are included within Section IV.C. Supplemental General Conditions.

The above Sections shall be read together and interpreted in a coordinated fashion, however, as set forth above, any reasonably irreconcilable inconsistency between the AC 150-5370-10H terms and the NCDOT Standard Specifications shall be resolved in favor of AC 150-5370-10H.

Later issued Addenda, Change Orders and Supplementary Agreements will take precedence over previous occurring Contract Documents of the same type. Detailed provisions shall have precedence over general provisions unless the above order of precedence indicates otherwise.

6.0 BIDDER REPRESENTATIONS

6.1 Each Bidder by making its Bid represents that it:

A. Has examined the site of the proposed Work and the Bidding Documents; and

B. Is satisfied as to the character, quality and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed Contract; and

C. Acknowledges that submission of a Bid shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered, and has adequate time to perform the Work in accordance with the requirements of the Contract Documents.

D. Warrants and certifies that as of the date of this Bid, Bidder is not identified on the Final

Divestment List created by the North Carolina State Treasurer pursuant to NCGS 147 Articles 6e or 6g. The person signing this Bid certifies that he or she is authorized by the Bidder to make the foregoing certification. Bidder further agrees that it will not take any action during the term of this contract that would provide a basis for it to be placed upon the Final Divestment Lists nor will it utilize on this Contract any subcontractor that is identified on the Final Divestment Lists.

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6.2 Bidders for this Work shall be qualified and licensed for this particular Work by the State of North Carolina prior to time of Bid Opening. North Carolina License type, number and dollar limit must be indicated where requested for the Bidder.

6.3 Bidders shall have previous acceptable experience, of current personnel, in the construction of at least two

(2) projects in the last ten (10) years that demonstrate the ability to accomplish the Work required by this Contract. If the Bidder is a recently formed entity, then the previous experience of the component entities will be considered. The Owner shall be the sole judge of acceptable previous experience. The Bidder shall have regularly and principally engaged in work of the quality and scope indicated by the Contract Documents, utilizing administrators and supervisors regularly employed by the Bidder for managing the Work, and utilizing workers regularly employed by the Bidder for construction not performed by subcontractors.

6.4 In the event that a Bidder is discovered to be ineligible after a Contract is awarded, the ineligible bidder shall indemnify the City against any losses suffered by the City because of the Bidder’s ineligibility. The City reserves the right to take any steps it believes appropriate to lessen its actual or potential loss, including termination of the Contract or withholding payments sufficient to cover losses.

6.5 Bidder shall abide by the confidentiality requirements set forth in Section 13 of the Instruction to Bidders.

6.6 Bidder shall comply with all federal, state and local laws and regulations relating to the preparation and submission of the Bid including, without limitation, E-Verify, and shall submit to Owner all required certifications, verifications, permits and licenses.

6.7 Bidder represents that all reasonable efforts have been employed to obtain the minimum requested Disadvantaged Business Enterprise (DBE) participation as set out in Section 3.0 above. If the DBE goal is not met at the time of bid, bidders will be required to provide Good Faith Efforts documentation as specified in 49 CFR Part 26.53 and Appendix A.

6.8 TRADE RESTRICTION CERTIFICATION (A23)

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative

(USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S.

firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

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Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

1. who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2. whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3. who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

6 . 9 PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS)(A26)

The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).

Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.

Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

7.0 BID DOCUMENTS

7.1 Documents

Bidders may obtain complete sets of the Bid Documents as indicated in the Advertisement in the number desired and for the cost stated therein.

Bidders shall use complete sets of Bid Documents in preparing Bids. The Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

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The Owner, by making copies of the Bid Documents available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

Boring logs and other records of subsurface investigations and tests may be available for inspection by Bidders. It is understood and agreed that such subsurface information, whether included in the plans, specifications, or otherwise made available to the Bidder, was obtained and is intended for the Owner’s design and estimating purposes only. Bidder expressly waives any right to rely on such information for any purpose. Such information has been made available for the convenience of all Bidders. It is further understood and agreed that each bidder is solely responsible for all assumptions, deductions, or conclusions which it may make or obtain from his examinations of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner. Such supplementary data may not be construed as part of the Contract Documents.

7.2 Interpretation or Correction of Bidding Documents

Bidders shall take no advantage of any apparent error, ambiguity, inconsistency or omission in the Bid Documents. In the event a Bidder discovers any apparent error or omission, the Bidder shall immediately notify the Owner in writing. The Owner will then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the Bid Documents through the issuance of an Addendum. Any Addendum or clarification supplementing the Bid Documents, the Drawings, and the Specifications, issued prior to the date and time set for the submittal of Bid Proposal shall be made part of the Contract.

Bidders requiring clarification or interpretation of the Bid Documents shall make a written request for clarification through the Q&A Board in the Bid Portal. The Owner will only respond to written questions.

Any interpretation, correction or change of the Bid Documents will be made only by an Addendum.

Interpretations, corrections or changes of the Bid Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes.

Written requests for clarification must be submitted electronically through the Bid Portal Q&A board.

The deadline for submitting written requests for clarification is on November 9, 2026 at 5:00 PM ET.

The point of contact for all submissions and correspondence regarding this ITB is Ryan Lingholm (“ITB Project Manager”) who can be contacted through the Q&A Board online in the Bid Portal. If there are technical questions regarding use of the bid portal, please contact the ITB Project Manager at ryan.lingholm@cltairport.com.

7.3 Standards of Quality and Performance, Brand Names and Equivalent Products

Descriptions of materials, products and equipment used in these specifications are to acquaint bidders with the types of products desired and will be used as a standard by which goods and services offered as equivalent will be evaluated. Where the specifications do not include a performance or design standard it is due to the determination that the information is impossible or impractical to provide. In such instances, the specifications include at least three brand names to illustrate the standard by which products offered as equivalent will be evaluated. Where three brand names could not be identified, the specifications include as many as possible. These references are only to denote the quality of product required and do not limit or restrict submission of equivalent products by the bidder. Equivalent products can be submitted for consideration as set forth below.

Materials, products and equipment specified in Bid and Contract documents are used to set forth and convey to bidders the general style, type, function, dimension and quality of product desired by the Owner.

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Any request by Contractor for material substitution of "an equal" item must be received by the Architect / Engineer or Owner at least ten (10) days prior to receipt of Bids.

Prior to proposing any substitute item, Contractor shall satisfy itself that the item proposed is, in fact, equal to item originally specified, that such item will fit into the space allocated, that such item affords comparable ease of operation, maintenance and service, that the appearance, longevity and suitability for the climate are comparable, and that by reason of cost savings, reduced construction time, or similar demonstrable benefit, the substitution of such item will be in Owner’s interest.

The burden of proof of equality of a proposed substitution for a specified item shall be upon Contractor.

Contractor shall support its request with sufficient test data and other means to permit Owner to make a fair and equitable decision on the merits of the proposed substitution. Any item by a manufacturer other than those specified or of brand name or model number or of generic species other than those specified will be considered a substitution. Architect / Engineer of Record or Owner may be the sole judge of whether or not the substitution is equal in quality, utility and economy to that specified.

Materials and methods proposed as substitutions for specified items shall be supported by certification of their approval for use by any or all government agencies having jurisdiction over use of the specific material or method.

Substitutions may not be permitted in those instances where the products are designed to match artistic design, specific function or economy of maintenance.

Approval of a substitution shall not relieve Contractor from responsibility for compliance with all requirements of the Contract. Contractor shall bear the expense for any changes in other parts of the Work caused by any substitutions. If Owner rejects Contractor’s proposed substitution, Contractor may not make any additional requests for substitution in the same category. If the proposed substitution is approved, such approval will be set forth in an Addendum.

If a substitution is installed without prior knowledge and written approval by the Owner, the Contractor will bear all costs associated with removal and replacement of the same at the Owner’s request.

7.3.1 Addenda

Addenda will be available through the eBuilder Bid Portal. The Bidder shall acknowledge receipt of Addenda by completing the acknowledgment space on the Bid Form.

8.0 BIDDING PROCEDURE

8.1 Form and Style of Bids

Bids shall consist of the following forms:

(1) Bid Form

(2) Certificate of Non-discrimination

(3) DBE Form # 3

(4) DBE Form # 5

(5) Bid Bond

(6) Buy American Certification

(7) Tax Deficiency and Felony Convictions Certification

(8) Lobbying and Influencing Federal Employees Certification

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Changes or additions to the Bid, recalculations or changes in the work bid upon, alternative proposals, or any other modifications of the Bid Form which are not specifically called for in the Bid Documents may result in the Owner’s rejection of the Bid as non-responsive to the Invitation to Bid.

The Bidder must execute all pages of the Bid Form, in their entirety. All blanks on the Bid Form shall be filled in by typewriter or manually in ink.

Unit prices shall include the cost for materials, equipment, tools, labor, sales tax and all incidentals necessary for proper execution and completion of the Work. As the quantities represented are estimates, quantity adjustments will be made as necessary during the project.

In the event there are unit price Bid Items provided in the Bid Form or its attachments, and the "amount" indicated for a unit price Bid Item does not equal the product of the unit price and quantity, the unit price shall govern and the amount will be corrected accordingly. In the event there is more than one Bid Item in the Bid Form or its attachments and the total indicated therein does not agree with the sum of the prices bid for the individual items, the prices bid on the individual items shall govern and the total for the schedule will be corrected accordingly. Where so indicated by the make-up of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

All requested, Additive or Deductive Bid Items shall be bid. If no change in the Base Bid is required, enter "No Change."

No person, firm or corporation shall be allowed to submit (or have an interest in) more than one prime Bid for the same work. For example, a company may not submit one bid for itself and one bid for a joint venture in which it will participate. However, a person, firm or corporation that has submitted a sub-bid to a Bidder is not, however, disqualified from submitting a sub-bid or quoting prices to other Bidders or submitting a prime Bid.

8.2 Sales and Use Tax

The Owner is NOT exempt from applicable sales or use taxes assessed by North Carolina or other states.

However, the North Carolina Department of Revenue does reimburse the Owner for the North Carolina sales or use taxes the Owner pays for certain construction related goods. Therefore, the Owner utilizes the below procedures for such sales tax. The Contractor agrees to follow the procedures set forth below for all sales or use taxes related to the Work and any other work performed pursuant to this Contract.

Eligible Taxes are defined as North Carolina sales or use taxes paid by the Contractor for buildings, materials, supplies, fixtures and equipment that become a part of or annexed to any building or structure that is owned or leased by the Owner and is being erected, altered or repaired by the Owner (North Carolina GS 105-164-14(c)).

Non-Eligible Taxes are defined as all other sales or use taxes including those paid to states other than North Carolina, or sales or use taxes paid to North Carolina on purchases or rental of tools, equipment, and disposable supplies, including fuel, used in the Work.

Non-Eligible Taxes Non-Eligible Taxes shall be included in the Bid and will be included in the Contract Price.

The Contract Price as shown on the bid form includes full and complete compensation for the Contractor for any and all Non-Eligible Taxes paid by the Contractor in the prosecution of the Work and any other work performed pursuant to this Contract.

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Eligible Taxes Eligible Taxes shall not be included in the Bid and will not be included in the Contract Price. Eligible Taxes will be reimbursed separately pursuant to the procedures below.

Prior to award of the Contract, the Contractor shall provide the Owner with the estimated amount of total Eligible Taxes for the Contract.