Performance_Work_Statement_DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

MILITARY TRANSPORTATION (MILSTRANS)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide material handling equipment (MHE), construction equipment and transportation assets, with or without trained operators, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property (GFP) and government furnished services (GFS). The Contractor shall perform to the standards in this contract.

1.2 Background: Camp As Sayliyah (CAS) is a forward deployed military installation providing regional support to forces in the Central Command (CENTCOM) Area of Responsibility (AOR) and is located near Doha, Qatar.

Material handling equipment, construction equipment and transportation assets will be used to support day-to-day operations at Camp As Sayliyah, Falcon 78, Al Udeid Air Base, CAS-South, surrounding airports and seaports, and throughout the state of Qatar.

1.3 Objectives: The Contractor shall perform to this Performance Work Statement (PWS) and adhere to the requirements found within in order to provide the Government with equipment and transportation assets, with or without trained operators, as issued through transportation movement requests (TMR).

1.4 Scope: Contractor shall provide material handling equipment, construction equipment and transportation assets services for the Area Support Group – Qatar (ASG-QA). Unless otherwise specified as Government Furnished, the Contractor shall provide all labor, materials, equipment, quality control and supervision to perform the services. This contract is to temporarily lease material handling equipment, construction equipment and transportation assets listed in the contract schedule with or without trained operators. The Government’s obligation under this contract applies only to lease of equipment under the terms of contract. Leases will be on an as-needed basis. All parts, supplies, labor, transportation, service inspections, minor and major repairs, and preventive/remedial maintenance on the Contractor’s equipment shall be supplied by the Contractor at no additional cost to the Government.

1.5 Period of Performance: The period of performance shall be four years (48 months) from date of award.

1.6 General Information: The Contractor shall furnish the equipment described within the contract schedule in the time frames required. The equipment shall meet all technical standards and specifications described in the Performance Work Statement.

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the Contractor for its internal use to ensure that it performs and delivers high-quality service. The Contractor’s QCP is the means by which the Contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, any revisions shall be submitted within five (5) days to the KO, Contracting Officer’s Representative (COR), and Quality Assurance Specialist (QAS) for review and approval prior to implementation of any proposed changes.

The Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed changes to the QC procedures.

1.6.1.2 Deficiency Prevention: The Contractor shall identify and prevent defects in quality of equipment and services performed before the level becomes unacceptable. The QCP shall be designed to intercept inferior services before they are provided to the Government.

1.6.1.3 Inspection Files: The Contractor shall document all inspections conducted and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.1.4 Complaints: The Contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The Contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The QCP shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

1.6.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are met. “Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor shall adhere to all Qatari labor laws in the performance of this contract.

1.6.4 Hours of Operation: The Contractor must be available on a 24 hour basis, seven (7) days a week (Sunday to Saturday). The Contractor is responsible for the coordination and delivery of equipment to designated locations described in each scheduled or urgent Transportation Movement Request (TMR). The Contractor shall respond to a scheduled TMR within 24 hours, and urgent requests within 12 hours, and shall deliver the specified equipment and operator on time (date and hour). Although the Contractor shall be responsive on a 24 hour basis, the Contractor shall adhere to all Qatari labor laws pertinent to the performance of this contract.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at CAS, CAS-South, Falcon 78, Al Udeid Air Base, surrounding airports and seaports, and throughout the state of Qatar.

1.6.6 Type of Contract: The Government will award a Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.2 Seaport Security: The Contractor shall be responsible for the full spectrum of coordinating, acquiring documentation and finalizing seaport security schedules with the Host Nation in regards to MILTRANS assets entering or exiting the seaport.

1.6.7.3 The Contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223- 7004, Drug-free Work Force; and local CENTCOM policies regarding drug testing. The Contractor shall conduct drug tests, at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs and in the event of an accident. The drug testing shall be at the Contractor’s expense.

Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results.

Records of drug testing shall be made available to the COR.

1.6.7.4 Base/Installation Access: Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office (PMO), Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

a. Except for United States Persons, any individual who is a native of, or holds a passport issued by, any of the following countries will not be granted access to Camp As Sayliyah (CAS) without a complete force protection screening packet being processed and an exception to policy memorandum signed by the ASG-QA Commander: Afghanistan, Algeria, China, Cuba, Iran, Iraq, Lebanon, Libya, North Korea, Pakistan, Russia, Saudi Arabia, Sudan, Syria, Venezuela, and Yemen.

b. Unless otherwise restricted or prohibited, any United States Person who is a native of, or holds a passport issued by, any of the countries listed above may be granted access to Camp As Sayliyah.

c. The term “United States Person” includes US citizens, permanent resident aliens, unincorporated associations substantially composed of US Citizens, aliens and corporations that are incorporated in the US and not directed and controlled by a foreign power.

d. The term “Permanent Resident Alien” means a foreign national lawfully admitted into the United States for permanent residence (“green card” holder).

e. This determination is not subject to the Disputes Clause.

1.6.7.3.1 Installation Badging Requirements: It is the responsibility of the Contractor to arrange for badges for all personnel and base access registration for all equipment used in the performance of this contract. All contractor personnel and equipment may be inspected and searched by U.S. Forces prior to working in and around CAS, CAS- South, Falcon 78, Al Udeid Air Base, and at any time during the performance of this contract.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract M a n a g e r and alternates. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternates shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract to include issues concerning TMRs, equipment, and badging requirements. The Contract Manager or alternates shall be available on a 24 hour basis, seven (7) days a week (Sunday to Saturday). Qualifications for all key personnel are listed below.

1.6.11 Special Qualifications or Certifications: The Contract Manager and alternates shall speak English and meet the U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 -Foreign Service National Handbook, Appendix C, Level 3 language qualification requirements. At this level, contractor personnel are required to have a good working knowledge of both written and spoken English. The personnel should be able to read and understand agency regulations, operating instructions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English speaking government representatives.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, email communications, and working in other situations where contractor status is not obvious.

Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. in a conspicuous place on the front of exterior clothing. The Contractor (to include its subcontractors) shall provide each employee an identification badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. All contractor base access badges shall also be visible until the Contractor departs the installation.

1.6.13. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.13.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.6.14 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined i n FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase-in Period: To minimize any gaps in service and to prevent possible negative impacts to the Government, the Contractor shall have personnel on board during the phase-in period which will be determined by the KO. During the phase-in period, the Contractor shall become familiar with base access policies and performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.16 Training Requirements Operators provided by the Contractor shall be properly trained to commercial safety and operating standards of the equipment the operator is licensed or certified to operate. Operators shall, at a minimum, be trained on proper loading and unloading of goods; equipment operation; hazardous/rough terrain;

movement of designated equipment, vehicles, containers, pallets, and other cargo; recovery of disabled equipment and their loads; and repairing/replacing disabled equipment in the performance of this contract. Training is the responsibility of the Contractor. Training records will be provided to the Government upon request.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. Where KO is mentioned, it also infers the responsibilities of an Administrative Contracting Officer (ACO), a person duly appointed with the authority to administer contracts on behalf of the Government. The ACO administers the contract and enforces its provisions.

2.1.3 Contracting officer’s representative (COR). An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8 Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9 Quality Assurance. The various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11 Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12 Shall. Imperative.

2.1.13 Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 Work Week. Sunday through Saturday, unless specified otherwise.

2.2 Acronyms:

ACO Administrative Contracting Officer AOR Area of Responsibility ASG-QA Army Support Group – Qatar CENTCOM Central Command CMR Contractor Manpower Reporting COR Contracting Officer’s Representative CTIP Combating Trafficking in Persons DBA Defense Base Act DFARS Department of Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer PMO Provost Marshal Office PRS Performance Requirements Summary PWS Performance Work Statement QAS Quality Assurance Specialist QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan

PART 3

GOVERNMENT FURNISHED EQUIPMENT (GFE), GOVERNMENT FURNISHED PROPERTY (GFP), AND

GOVERNMENT FURNISHED SERVICES (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: NONE

[THIS SECTION INTENTIONALLY LEFT BLANK]

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials required to perform under the terms and conditions of this contract regardless of whether any element of performance is subcontracted to other providers. Any exceptions to this (i.e., due to natural disasters, port authority regulation changes, etc.) shall be allowable only upon the written approval of the Contracting Officer.

4.3 Equipment: The Contractor shall provide all equipment required to perform under the terms and conditions of this contract regardless of whether any element of performance is subcontracted to other providers. Any exceptions to this (i.e., due to natural disasters, port authority regulation changes, etc.) shall be allowable only upon the written approval of the Contracting Officer.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The Contractor shall provide all labor, materials, equipment, quality control and supervision to provide material handling equipment (MHE), construction equipment and transportation assets services, with or without trained operators, to support day-to-day operations at Camp As Sayliyah, Falcon 78, Al Udeid Air Base, CAS-South, surrounding airports and seaports, and throughout the state of Qatar.

5.2 Equipment: The Contractor must maintain an equipment capacity of 50-60 flatbed trailers, 50-60 low boy trailers, 15 buses (40-50 passengers), 15 buses (26-35 passengers), variable Material Handling Equipment (MHE), and variable heavy/construction equipment available at any given time to support daily missions. The equipment shall meet all technical standards and specifications described in the Performance Work Statement.

5.2.1 The Contractor shall load test each piece of equipment according to the manufacturer’s recommendation. The Contractor shall provide to the Government the results of a certified load test prior to the equipment’s first time delivery (in response to a TMR) and annually thereafter. A load test shall be carried with the equipment at all times and shall be furnished to the Government upon request.

5.2.2 The Contractor shall provide the crane registration and associated lifting documentation to the ITO 48 hours prior to operating a crane on CAS, CAS-South and Falcon 78. This shall occur in accordance with the Base Safety

SOP.

5.2.3 The Contractor shall provide equipment with operable heating and air conditioning. The equipment shall function and perform as designed in a continuous manner in accordance with the manufacturer’s specifications.

5.2.4 Equipment shall be serviceable. Both the exterior and the interior of the equipment must be free of excessive soils. Windshields and other glass must be free of breakage and cracks. All attachments shall be operational. All tire treads shall be no less than 2/32 inches (1.6mm). All brake pads must be functional and must adhere to the manufacturer’s recommended thickness.

5.2.5 Equipment safety requirements shall be in accordance with local Qatari, US Government installation, and manufacturer safety regulations. The following safety features shall be applicable; driver seatbelts, dual rear view mirrors, windshield wipers, emergency/parking brake, back up beacons (sound emitting), exterior lights (headlights and side markers), and horn.

5.2.6 Equipment Maintenance, Damages, and Replacement: The Contractor shall replace equipment when equipment breaks down, is damaged, is not in compliance with contract specifications, is factory recalled, or requires maintenance. The Contractor shall provide the Government 12 hours’ notification prior to removing any equipment and shall have a replacement within 12 hours. Equipment failure during the course of a mission shall be replaced within two (2) hours.

5.2.6.1 The Contractor shall replace equipment when scheduled maintenance for a particular equipment item is necessary. The equipment shall be replaced with similar equipment in accordance with the specifications of this contract. The replacement equipment shall be delivered in a ready state and be functional prior to removal of the equipment for scheduled maintenance.

5.2.6.2 The Contractor shall replace equipment if the equipment has been returned to the Contractor three (3) times to resolve the same maintenance complaint.

5.2.6.3 The Contractor shall obtain a military police report and/or a Qatari police report for accidents and damages caused to equipment. The Contractor shall be responsible for replacing damaged equipment with similar equipment in accordance with the specifications of this contract. Damaged equipment that is unsafe, non-functioning, or requires contractor repair shall be removed and replaced within two (2) hours during the performance of a mission or 24 hours otherwise.

PART 5

5.2.6.4 The Contractor is responsible for picking up equipment and delivery of any replacement equipment at no additional cost to the Government.

5.2.6 Upon notice of contract completion, the Contractor shall remove all equipment from government property within 10 working days.

5.3 Contractor Personnel/Operators: Operators provided by the Contractor shall be properly trained to commercial safety and operating standards of the equipment the operator is licensed or certified to operate. Operators shall, at a minimum, be trained on proper loading and unloading of goods; equipment operation; hazardous/rough terrain;

movement of designated equipment, vehicles, containers, pallets, and other cargo; recovery of disabled equipment and their loads; and repairing/replacing disabled equipment in the performance of this contract. Training is the responsibility of the Contractor. Training records will be provided to the Government upon request.

5.3.1 The Contractor shall show proof of licensing/certification as required by Qatari law of all operators prior to job performance or on demand.

5.3.2 Contractor employees and equipment operators, other than the Contract Manager and alternates, who interface with the Government, shall have a working knowledge and comprehension of the English language equivalent to the U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 -Foreign Service National Handbook Level 2. At this level the Contractor employee needs only a limited knowledge of written and spoken English, and a vocabulary limited to the specific occupation in order to understand and carry out verbal instructions.

5.4 Transportation Movement Request (TMR): The Contractor is responsible for the coordination and delivery of equipment to designated locations described in each scheduled or urgent Transportation Movement Request (TMR). The Contractor shall respond to a scheduled TMR within 24 hours, and urgent requests within 12 hours, and shall deliver the specified equipment and operator on time (date and hour).

5.5 Port Fees: The Contractor shall factor in the Port Fee requirement for Seaport Security upon receipt of a seaport TMR. Local weekends and Host Nation Holidays shall be considered in advance of the mission to avoid cargo movement delays.

5.5.1 The earliest report time for vehicles is the designated time specified in the TMR.

5.5.2 For major operations in excess of 15 vehicles, the earliest vehicle staging time is one (1) hour from the time specified in the TMR.

5.5.3 Upon completion of each TMR, the Contractor shall immediately remove the equipment from government property.

5.5.4 The Government will be allowed to cancel any TMRs at no additional cost to the Government.

5.5.5 Safety: The Contractor is responsible for ensuring that the transportation of all material, equipment, and personnel to, from, or on Camp As Sayliyah, Falcon 78, Al Udeid Air Base, CAS-South, surrounding airports and seaports, and throughout the state of Qatar is done in a safe manner consistent with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual, EM 385-1-1 and Camp As Sayliyah Installation Safety SOP, to include safe operation of all vehicles entering government installations. All loads are subject to inspection prior to entering, while on, or prior to leaving any government installations to ensure they are properly secured. Any contractual delays resulting from such actions are the responsibility of the Contractor.

5.6 Contract Management/Administration: The Contractor is required to develop and maintain a tracker of operators and equipment as part of his QCP. At a minimum this tracker shall consists of the following information: operator name; operator license and expiration date; list of authorized vehicles operator is permitted to drive (based on operator license); operator base access badge number, type of badge, and expiration date; equipment list with vehicle number (license plate) and registration expiration date; and any personnel base access badges (name, badge number, type of badge, expiration date). This tracker shall be kept up-to-date and furnished to the Contracting Officer monthly and given to the COR upon request. It is the responsibility of the Contractor to arrange for badges for all personnel and base access registration for all equipment used in the performance of this contract. The Contractor shall provide its own base access escorts in the performance of this contract.

5.6.1 Insurance: The Contractor must maintain proper insurance for each piece of equipment for the duration of this contract. The insurance shall cover cost of repairs for equipment loss due to damages or theft. Insurance shall cover

Contractor operators in the case of a medical injury. The Contractor shall meet local Qatari insurance requirements for all equipment.

5.6.1.1 DBA Insurance: The Contractor shall procure and maintain DBA insurance during the entire period of its performance under this contract. The Contractor shall submit proof to the KO of a valid DBA insurance policy for the prime and their subcontractors at every tier within 30 calendar days of contract award. Failure to comply and purchase DBA insurance in accordance with FAR Clause 52.228‐3 Workers’ Compensation Insurance (Defense Base Act), for the prime and subcontractors at every tier, shall be considered a material breach and grounds for contract termination. The Department of Labor’s table of authorized carriers and self-insured employers is available at: http://www.dol.gov/owcp/dlhwc/lscarrier.htm

5.6.1.2 The Contractor shall insert a Special Contract Requirement substantially the same as this one in all subcontracts (at every tier) to which DBA is applicable. Every subcontractor shall procure its own DBA Insurance coverage.

5.6.1.3 The Contractor shall make timely Defense Base Act (DBA) insurance claims on behalf of each employee who is injured or killed in the course of their employment under this contract, and shall ensure that similar language is in each Subcontractor’s contract. The Contractor’s Contract Manager shall, in addition to any other duties required to be performed under the contract, perform the following:

a. Make timely DBA insurance claims on behalf of each employee who is injured or killed in the course of their employment under this contract; and

b. Make monthly written reports to the Contracting Officer, Administrative Contracting Officer, Contracting Officer Representative, and the Installation Safety and Occupational Health Manager, providing the names of each such injured or deceased employee, the circumstances surrounding each injury or death, the dates of each injury or death, the date the insurance claim was made on behalf of each employee, and the current status of each claim

5.5.2 Badging: It is the responsibility of the Contractor to arrange for badges for all personnel and base access registration for all equipment used in the performance of this contract. Base locations include CAS, CAS- South, Falcon 78, Al Udeid Air Base, surrounding airports and seaports throughout the state of Qatar.

5.5.2.1 The Contractor shall provide its own base access escorts in the performance of this contract. These individuals will serve as escorts for contractor personnel and as liaisons with the Installation Transportation Office (ITO) and the Provost Marshal Office (PMO) to ensure that all personnel performing under this contract are vetted and badged according to current access guidelines. The Contractor shall comply with all base access escort requirements.

5.5.2.2 All vehicle and equipment registrations for assets requested will be submitted to the COR upon receiving an approved TMR from the ITO. The Contractor will ensure at least 90% of equipment is ready to be registered for base access in accordance with base access policy within 30 days of contract award. The COR will determine, from the equipment list provided by the Contractor, which pieces of equipment necessitate base access within 30 days of contract award. Special consideration shall be given to providing crane registration and associated lifting documentation to the ITO 48 hours prior to operating the crane on CAS, CAS-South and Falcon 78.

5.5.2.3 The Contractor is responsible for being aware of, and complying with the requirements associated with installation access control and the local security clause. The Government is not liable for any costs associated with performance delays due solely to the Contractor’s failure to comply with access request processing requirements.

5.5.3 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO), Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet with the Contractor to review the Contractor’s performance throughout the contract duration. This meeting will apprise the parties of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

5.5.4 Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If contract period of performance ends prior to September 30, the Contractor has 30 days from end date of the contract to complete the CMR requirement. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

5.5.5 Environmental Protection & Remediation: Any spill, release or intentional pollution caused by the actions or neglect of a contractor or subcontractor on government installation will be the sole responsibility of the prime contractor. Clean up of petroleum, oil and lubricants (POL), hazardous materials or hazardous wastes, as defined by the Overseas Environmental Baseline Guidance Document (OEBGD), will be conducted in accordance with the OEBGD. Any material (soil, pallets, tents, etc…) contaminated by such a spill or release, will also be handled as waste in accordance with the OEBGD, and will be the sole responsibility of the Contractor. The Contractor will be responsible for the costs and execution of the proper transportation and disposal of the waste in accordance with the OEBGD. The Contractor will be responsible for all costs of emergency spill response, spill cleanup, and associated materials such as government furnished absorbent materials, containment drums, and disposable personnel protective equipment. Disposal of waste may only be conducted at government approved waste disposal facilities.

The cost, if necessary, of follow up lab analysis of contaminated soil or other materials to ensure the complete mitigation of the spill will be the responsibility of the Contractor.

5.5.6 Combating Trafficking in Persons (CTIP): The Contractor shall maintain a CTIP compliance plan, as part of his QCP, in accordance with FAR Clause 52.222-50 that includes, at a minimum, the following:

a. An awareness program to inform contractor employees about the Government's policy prohibiting trafficking-related activities described in the clause, the activities prohibited, and the actions that will be taken against the employee for violations. Additional information about Trafficking in Persons and examples of awareness programs can be found at the Web site for the Department of State's Office to Monitor and Combat Trafficking in Persons at http://www.state.gov/j/tip/.

b. A process for employees to report, without fear of retaliation, activity inconsistent with the policy prohibiting trafficking in persons, including a means to make available to all employees the hotline phone number of the Global Human Trafficking Hotline at 1-844-888-FREE and its email address at help@befree.org.

c. A recruitment and wage plan that only permits the use of recruitment companies with trained employees, prohibits charging recruitment fees to the employee, and ensures that wages meet applicable host-country legal requirements or explains any variance.

d. A housing plan, if the Contractor or subcontractor intends to provide or arrange housing that ensures that the housing meets host-country housing and safety standards.

e. Procedures to prevent agents and subcontractors at any tier and at any dollar value from engaging in trafficking in persons and to monitor, detect, and terminate any agents, subcontracts, or subcontractor employees that have engaged in such activities.

http://www.ecmra.mil/ http://www.state.gov/j/tip/ mailto:help@befree.org

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Army Regulation (AR) 190-13, The Army Physical Security Program

6.1.2 Camp As Sayliyah Safety SOP

6.1.3 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.4 DoD 4715.05-G Overseas Environmental Baseline Guidance Document (OEBGD)

6.1.5 Federal Acquisition Regulation (FAR)

6.1.6 USARCENT/ASG-QA Policy IN-002 Non-US Citizen Access to ASG-QA Controlled Locations

6.1.7 USARCENT/ASG-QA Policy IN-003 Countries of Concern

6.1.8 USARCENT/ASG-QA Policy PMO-001 Access to Camp As Sayliyah

6.1.9 U.S. Army Corps of Engineers EM 385-1-1

6.1.10 U.S. Department of State, Foreign Affairs Handbook Volume 3, Handbook 2 -Foreign Service National Handbook, Appendix C, Language Qualification Requirements

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 1 Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance Threshold

Method of Surveillance

Performance Objective #1 The Contractor shall load test each piece of equipment according to the manufacturer’s recommendation.

PWS Para. 5.2.1, 5.2.2

The Contractor shall provide to the Government the results of a certified load test prior to the equipment’s first time delivery (in response to a TMR) and annually thereafter.

A load test shall be carried with the equipment at all times and shall be furnished to the Government upon request.

Crane registration and associated lifting documentation shall be provided to the ITO 48 hours prior to operating a crane on CAS, CAS-South and Falcon 78.

100% Compliance

Random Sampling, COR Validation

Performance Objective #2 The Contractor shall replace equipment when equipment breaks down, is damaged, is not in compliance with contract specifications, is factory recalled, or requires maintenance. PWS Para. 5.2.5

The Contractor shall provide the Government 12 hours’ notification prior to removing any equipment and shall have a replacement within 12 hours. Equipment failure during the course of a mission shall be replaced within 2 hours.

95% Compliance per monthly total of equipment requiring replacement

Periodic Surveillance, COR Validation

Performance Objective #3 The Contractor shall coordinate and deliver equipment to designated locations described in each scheduled or urgent Transportation Movement Request (TMR).

PWS Para. 5.4-5.4.4

The Contractor shall respond to each TMR by delivering desired equipment to designated locations on time.

95% Compliance per monthly TMR totals

Random Sampling, Performance Objective #4 The Contractor shall develop and maintain a tracker of operators and equipment.

PWS Para. 5.5

Tracker must be maintained at a 95% accuracy rate (up-to-date).

Zero Deviation From Standard

Periodic Surveillance, ATTACHMENT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Load Test PWS Para. 5.2.1

Prior to the equipment’s first time delivery (in response to a TMR) and annually thereafter.

1 Electronic document via email

KO/COR/QAS

Quality Control Plan PWS Para. 1.6.1 – 1.6.1.2

Within 30 days of contract award;

5 days after any revisions to QCP. 1 Electronic document via email KO/COR/QAS

Drug Test Results PWS Para. 1.6.7.2

At least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs and in the event of an accident.

Electronic document

Equipment and Personnel Tracker PWS Para. 5.5

Within 30 days of contract award with QCP; monthly to KO; and immediately upon request of

COR.

KO/COR

DBA Insurance PWS Para. 5.5.1.1

Within 30 calendar days of contract award; and 5 days after any updates or renewal of insurance policy.

KO

Contractor Manpower Reporting (CMR) PWS Para. 5.5.4

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the Contractor has 30 day from end date of the contract to complete the CMR requirement.

Electronic

ARMY CMR Website https://cmra.army.mil/

Combating Trafficking in Persons (CTIP) Compliance Plan PWS Para. 5.5.6

Within thirty (30) days of contract award with QCP; and 5 days after any revisions.

https://cmra.army.mil/