Sources Sought Notice for 70Z08421QBB109300.pdf

SOURCES SOUGHT NOTICE

Aviation Training Program (Helo Hoisting Services)

USCG Coast Guard Air Station Atlantic City, NJ

70Z08421QBB109300

This is a SOURCES SOUGHT NOTICE; not a pre-solicitation notice or solicitation for proposals/ quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply.

Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action.

REQUIREMENT: This notice is issued by the U.S. Coast Guard, COCO, Director of Operational Logistics (DOL-9), Base Procurement and Contracting (DOL-95), Norfolk, VA to identify sources capable of providing the following:

(Subject to change at the discretion of the Government). Contractor shall provide a vessel and all necessary management supervision, personnel, labor materials, fuel and equipment required for supporting helicopter crew hoists, rescue swimmer operations, and any aerial delivered material used to fulfill the Air Station’s training requirements.

SCOPE OF WORK: The below was taken from the SOW and intended to provide a general description of this requirement.

• The area of operations shall be homeported/moored in area located no greater than 20 nautical miles from Atlantic City. The area of operations shall encompass a 10 nautical mile radius from the contracted vessel(s) homeport to include 10 nautical miles seaward.

• The flight schedule of a unit the size of Air Station Atlantic City is dynamic and specific flights cannot be forecast more than one to two days in advance. Therefore, scheduling operations with the Contractor will consist of a two-step process. First, a government representative will publish a monthly schedule of dates and general times (e.g., AM, PM, Night) that the Government anticipates conducting operations with the Contractor. This monthly schedule shall not be construed as the Government firmly scheduling operations with the Contractor; the monthly schedule is for planning purposes only. The second step of the process will consist of a government representative emailing the Contractor with dates and specific on-scene times (e.g., 0830, 1330) that helicopters will operate with the Contractor. Upon receipt of the email indicating the scheduled time for the training event, the contractor will reply confirming receipt of the transmission. These emails will serve as affirmative proof of scheduled operations for billing in the event of cancellations. Typically, the Contractor will be required to provide services five days per week; however, the Contractor shall be available for operations Sunday through Saturday (7 days per week) from 8:00AM to 1:00AM.

Operations will typically be conducted for periods of 1 hour to 6 hours in duration, and may be scheduled multiple times per day (e.g., a morning block and a night block on the same day).

However, operations shall not exceed 12 hours in any 24-hour period. The Contractor is responsible for advising the Government when the operations are approaching the maximum 12-hour operational period inclusive of transit time to and from the operational area. There may be weeks where higher than average or lower than average underway time may be requested due to other operational/training commitments. The Contractor may be notified of these situations when possible.

• Vessel Description: The vessel shall be no shorter than 38 feet and no longer than 50 feet in length and shall have a beam of no less than 11 feet and no greater than 16 feet. Have a gross vessel weight of at least 10 tons. The vessel shall have a minimum draft of 4 feet (an extremely shallow draft vessel is undesirable due to drift characteristics when subjected to rotor downwash). Have no permanent structures protruding higher than 25 feet above the water line which cannot be quickly stowed (e.g. antennas).

• Other Characteristics: The vessel must be capable of easily recovering personnel or floating equipment from the water. Must be capable of maintaining at least 10 knots transit speed for minimum of 3 hours; 15 knots for 3 hours is desired. Must be capable of maintaining of heading of +/- 10 degrees at a speed of between 5-10 knots for a period of 1 hour while operating under a large helicopter producing 90 knots of rotor downwash in varying sea states and winds.

• Required Deck Area: The minimum deck area should be at least 64 sq. ft. on the aft (fantail) portion of the vessel to allow a minimum of two crew members to safely conduct training/hoisting operations with a basket lowered from the helicopter. Deck area must be free of all obstructions.

• Vessel Equipment: The vessel shall have, at a minimum, all equipment required by law including a fathometer, radar, VHF-FM multiple frequency capable 2-way marine radio with specified frequencies/channels (13, 16, 21, 22, 23, 81, 83) and minimum ranges (20 NM), a cellular phone for secondary communications to the Air Station Atlantic City Operations Center, GPS, and a long-distance high-beam search light (fixed or hand-held). A radio headset or other equipment/technique is required to demonstrate that the operator can hear radio communications between the training boat and helicopter while a helicopter is directly overhead the vessel. In air temperatures between -2 degrees C to 0 degrees C (28 degrees F to 32 degrees F), the crew must be able to operate for 30 minutes then receive 15 minutes of “warm up” in the heated cabin before resuming training exercises.

• Safety Equipment: The vessel shall be outfitted with a contractor-furnished first aid kit and approved Type III personal flotation devices for crew and passengers. Survival suits shall be provided by the contractor as needed for crew members allowing them to operate on the weather deck/under rotor downwash continuously in cold temperatures. The contractor shall provide helmets, goggles, and hearing/ear protection, for use by crew members during helicopter hoisting operations. Anticipate that static electricity charge from the helicopter will be encountered. The vessel shall demonstrate the means to dissipate electrical charge through grounding wand to the water or to the vessel. The contractor shall operate and maintain the vessel, as well as all equipment and systems, in accordance with the original equipment manufacturers technical manuals and specifications, U.S. Coast Guard regulations, and any applicable federal, state, and local regulations.

The contractor shall instruct the Government of any hazards or unsafe conditions as they embark or disembark the vessel(s). The contractor shall report all incidents in which there is any injury to personnel or damage to Government’s property to the COTR and Contracting Officer within two (2) hours of any incident.

• Required Docking/Mooring Facilities: The contractor will be responsible for providing docking/mooring facilities for their vessel. The vessel shall be located within a one-hour transit time from the geographical areas of operation.

• Vessel Maintenance: The contractor shall operate and maintain the vessel, all equipment and systems in accordance with the original equipment manufacturer's technical manuals and specifications, United States Coast Guard regulations, and any applicable federal, state, and/or local regulations.

ANTICIPATED CONTRACT VEHICLE: The anticipated contract vehicle will be a Requirements Contract with fixed-unit prices; individual task orders would be issued pursuant to the Requirements Contract if services are required. (Subject to change at the discretion of the Government)

ANTICIPATED PERIOD OF PERFORMANCE: The period of performance is anticipated to be for the Base Period plus four (4) Option Periods: June 17, 2021 thru June 16, 2026 (Subject to change at the discretion of the Government).

ANTICIPATED NAICS CODE/SIZE STANDARD: The applicable NAICS Code is 488390, Other Support Activities for Water Transportation and the size standard is $41.5 million.

SAM: Business agencies must register a business profile with the System for Award Management (SAM). If you are not registered, you may request an application at (866) 606-8220 or through the SAM website at http://www.sam.gov.

SUBMISSION: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice with the following information/ documentation via e-mail to:

Vicente Macho, Contract Specialist Vincente.M.Macho@uscg.mil Thursday, March 4, 2021, NLT 12:00 PM ET

1. Capabilities Statement

2. Name of Company, Mailing Address and DUNS Number

3. Point of Contact and Phone Number

4. Business Size applicable to the NAICS Code: 8(a) Small Business; HubZone Small Business;

Service-Disabled Veteran Owned Small Business (SDVOSB); Veteran Owned Small Business (VOSB); ED Woman Owned Small Business (EDWOSB); Woman Owned Small Business (WOSB); Small Business (SB); Large Business.

5. Past Performance: Past performance information should include recent and relevant contracts for like or similar items and other references including contract numbers, points of contact with telephone numbers and other relevant information. Interested parties are asked to furnish this information for at least three (3) contracts, ongoing or completed within the last three (3) years, for like or similar services, held with the USCG, other Government agencies or private industry.

DISCLAIMER AND IMPORTANT NOTES: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a http://www.sam.gov/ mailto:Vincente.M.Macho@uscg.mil commitment by the Government to award a contract. The Government will incur no obligations or liabilities to anyone for any costs or expenses incurred by the respondent in responding to this Sources Sought. Not responding to this request does not preclude participation in any future RFQ.