Sources Sought Notice.docx

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, (Plumbing, Heating, and Air Conditioning Contractors) with a size standard 19 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing new electronic zone control valves at the Manchester NH VAMC per the Statement of Work (SOW).

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by May 21, 2024 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to david.valenzuela2@va.gov with RFQ #36C24124Q0538 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Attachment 2Manchester VA New England Healthcare System VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 chester VA Medical Center 718 Smyth Road Manchester, NH 03104

Steam Zone Control Valve Repair N72 718 Smyth Road, Manchester NH 03103 608-24-113

INTRODUCTION

This project is to provide new electronic zone control valves for the 3 perimeters of low-pressure steam heating. This system located in building 1 room N72. The current pneumatic system has constant control problems with closing, the heads to the valves are constantly leaking which is a problem. The pneumatic system will be done away with completely. The new system will provide better control over the heating system as well as repairing leaks from the control valves.

SOW – New Steam Control Valves The existing 4” pneumatic low pressure steam control valves will be replaced with a new 4” electronic steam control valve. Zones 1, 2, & 3 shall be replaced. New 150lbs steam rated gate valves will also be replaced on all three zones. A second 150lbs steam rated gate valve will be installed on the down stream side of each control valve with a different project currently funded. After the 4” control valve the pipe increases to 6” pipe. New insulation will be installed on all new work and 40’ of existing pipe on all three zones in N72. The old pneumatic air lines will be removed. The old pneumatic controller will also be removed in the electrical box on the wall in N72. The new electronic control valves will be controlled by the DDC system (JCI). Contractor is responsible to have this programing and graphics installed on JCI. Contractor is responsible for all new wiring for the JCI connection. Work shall be done when the heating season is over. A total of 3 new gate valves and 3 zone control valves will be installed as part of this task.

New PVR – The 2” steam PRV that supplies the steam to the low-pressure heating zones needs to be replaced. Currently there is two PRV stations, this will be replaced by 1 PRV & by-pass. The PRV is 2”, it will be fed with 85psi steam reduced to 7psi. All new pipes shall be sch 80 along with malleable fittings rated for steam. New steam rated gate valves shall be installed. The new line will have a 1 ¼” bypass line with a steam rated globe valve.

Safety Requirements – A burn permit shall be issued daily for welding in the mechanical room. Contractor must ventilate the room, so no smoke penetrates the building. A poly door will be placed over the entry door into N72.

PROJECT DELIVERABLES

All work (including warranty) will be performed with no or limited pre-approved interruption in the production of the systems. All work shall be coordinated with COR or the maintenance supervisor at least two weeks in advance of delivery.

Contractor shall conduct site visit prior to submitting pricing. Contractor shall keep in mind the location of the proposed work, some areas maybe an occupied working space.

Any hoisting work with crane will be done during normal working hours or off hours.

Contractor shall submit a safety plan outlining the company’s policies & procedures/guidelines per OSHA requirements.

All material and equipment shall be submitted for approval prior to the start of work.

Any work having to shut down electrical systems will have to be done on off hours (SAT/SUN). Unless coordination can be made to turn off the system during normal working hours.

Contractor is responsible for the removal and disposal of all material involved in the project.

PERFORMANCE REQUIREMENTS

All work will be performed between the hours of 6:00am to 5:00 pm Monday thru Friday, excluding holidays and weekends. Off hours and weekend work may be required to allow for utility outages or hoisting.

All work shall be in accordance with the system manufacturer specifications and requirements. Contractor must follow manufacturer recommendations on installation.

Vendor shall comply with all OSHA Safety Guidelines.

All O&M manuals shall be turned over at the completion of work, and contractor shall brief maintenance staff on the operation and maintenance of the equipment.

Contractor shall begin work within 7 days of the notice to proceed being issued. Unless lead time on material and equipment prevents start of the work.

The period of period of performance (POP) of this contract once mobilized is 90 calendar days.

If contractor feels additional time is needed, they shall make a correction in the RFP and propose a different POP to the Contracting Officer.

All installed work and equipment to be in accordance with VA standards - https://www.cfm.va.gov/til/index.asp.

If conflict exists between manufacturers recommendations and VA TIL specifications, VA staff will determine which takes precedence.

All equipment proposed for construction will be approved by the VA before installation.

CONTRACT REQUIREMENTS

Contract shall be a firm and fixed price.

Provide one-year warranty on all work.

Any changes in the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) does not have authorization to modify the contract.

CONTRACT DELIVERABLES

Installation of Steam Control Valves & Isolation Valves with JCI control over valves.

Vendor will notify Manchester VAMC COR or Alternate COR at least two weeks in advance of the proposed delivery, utility outages if needed, and start-up tasks.

REFERENCES

ASME – Boiler and Pressure Vessel Code (BPVC) ANSI – American National Standard Institute NEC – National Electrical Code IPC – International Plumbing Code NFPA- Nation Fire Protection Association Uniform Plumbing Code (UPC), National Electrical Code (NEC) TIL – Technical information library

-END OF SCOPE OF WORK-

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