Sources Sought Notice and SOW.pdf

This is a sources sought notice only. No solicitation is being issued at this time. This notice is issued for the purpose of market research in accordance with Federal Acquisition Regulation (FAR) Part 10. Please do not submit price quotations at this time. The issuance of this sources sought notice does not commit The Government to issue a solicitation or ultimately award a contract or purchase order for this requirement. The Government is not liable to pay for or reimburse any companies or entities that respond to this announcement for any costs incurred for preparing responses to this notice.

The Portsmouth Naval Shipyard is seeking sources who may potentially have the ability to fulfill a lodging requirement, near Kittery, ME. for the below rooms during the period of performance that can meet the below specification.

Temporary lodging Period of Performance Rooms Nights Room Nights

03/01/2021 - 08/31/2021 28 184 5,152

STATEMENT OF WORK

1. SCOPE

1. Contracted lodging to support project to be completed at Portsmouth Naval Shipyard, Kittery, ME. for stays of 30 days or more.

2. REFERENCES

2.1.1.1. Public Law: 101-391

2.1.1.2. National Fire Protection Association (NFPA) Standard 74

2.1.1.3. NFPA Standard 13

2.1.1.4. NFPA Standard 13R

3. REQUIREMENTS

3.1. USS GREENEVILLE Occupant(s) shall not be required to change room(s) during the course of their stay unless a physical problem with the occupied room(s) arises with the property that requires the room(s) to be vacant so it may be repaired.

3.2. All properties shall have safe and secure premises, with building access limited to only occupants and their guests.

3.3. Properties shall be geographically located within five (5) miles traveling the main routes to the Gate 1 entrance of the Portsmouth Naval Shipyard located at 1 Walker Street, Kittery, ME..

3.4. Property must allow periodic command inspection of rooms. A list of authorized inspection personnel will be provided upon award.

3.5. General Room Specifications

3.5.1. Minimum living area size is ninety square feet (90) per person.

3.5.2. Living area that shall be included in the minimum square footage excludes the bathroom/facilities area, balconies, and closets.

3.5.3. Room must provide sanitary, clean, safe, and well-maintained living conditions free and clear of insects.

3.5.4. Private bath with shower, toilet and sink. The area is to be free of significant (three or more) rust, cracks, etc in the porcelain and surrounding area. The shower must have anti-slip tub/mats.

3.5.5. Ceiling must be free of damage (cracks, breaks, etc.).

3.5.6. Room must have a clean, sanitary odor.

3.5.7. Non-smoking rooms.

3.5.8. All rooms require independently occupant controlled air conditioning and heating units in good working order available year-round. All units must be securely attached to the wall, floor, etc., be clean, electrically safe, and inspected on a regular basis. If it is a wall unit there shall be no draft/gap in the surrounding area.

3.5.9. Door with a chain lock/deadbolt which must be securely fastened to the wall/door frame, etc.

3.5.10. Smoke detector/sprinkler system is in operating condition. Proof of a current fire inspection certificate must be provided upon inspection. In accordance with PL 101-391 all properties must be equipped with hard wired, single-station smoke detectors in each guestroom IAW the national fire protection association (NFPA) standard 74 and an automatic sprinkler system with sprinkler heads in compliance with NFPA Standards 13 or 13r. Properties three stories or lower in height are exempt from the sprinkler requirement.

3.5.11. All electrical outlets to be in place and firmly attached to the wall. A minimum of three grounded outlets and no use of extension cords to prevent hazardous safety/fire conditions.

3.6. Hotel Services

3.6.1. Extended stay maid service- 1 time per week minimum.

3.6.2. Minimum change of linen once per week, or upon each change in occupancy, whichever comes first.

This includes laundering of bedspreads and blankets on a weekly basis or upon each change of occupancy.

3.6.3. Fresh towels Mon-Wed-Fri (3 days). Clean towels provided to include but not limited to: 4 bath towels, 4 hand towels, and 4 face cloths.

3.6.4. Twenty-four (24) hour telephone service with local calls free of charge. Desk must have an answering system or service to relay telephone messages to Sailors.

3.6.5. Laundromat (washers or dryers) on premises.

3.6.6. Ice machine on premises in operating condition.

3.6.7. Check in time must be no later than 8:00 am. Arrivals may be staggered.

3.6.8. Sailors are assigned two per room (double occupancy) and afforded access to all hotel facilities as regular guests to include but not limited to gyms, pools, restaurants, lounges, etc. Sailors to be provided all accommodations as the general public to include continental breakfast, coffee, etc.

3.6.9. Adequate, lighted, safe parking provided.

3.7. Minimum Furnishings

3.7.1. “Double occupancy” – two twin beds, beds to include: two pillows, one blanket and one bedspread on each bed. Full or queen size are also acceptable.

3.7.2. Dresser/s containing a minimum of four drawers, two chairs, closet or clothes-hanging space, a table or desk suitable for writing, adequate lighting such as one large overhead light and a table lamp.

3.7.3. Nineteen (19) inch or better color tv in operating condition w/ remote control.

3.7.4. Rooms must have a microwave, coffee maker, and a refrigerator not less than 3 cu ft. with a freezer to be .2 cu ft. or larger, total of 3.2 cu ft. or larger.

4. NOTES

4.1. Contract is sales tax exempt.

4.2. Any offers received must be equal to or less than the full government per diem rate for Portsmouth, NH.

4.3. All properties to be used must be approved via a site inspection by this activity.

4.4. Awards will be made in the best interests of the government.

4.5. Rates for rooms quoted shall be all inclusive.

5. GOVERNMENT FURNISHED MATERIAL

5.1. N/A

6. SECURITY REQUIREMENTS

6.1. N/A

7. ATTACHMENTS

7.1. N/A

Capable vendors are encouraged to submit the following information to Sharon Hall via email (sharon.e.hall@navy.mil) by the notice close date and time:

Company Name:

Address:

Point of Contact:

Email:

Phone Number:

Fax:

CAGE Code:

DUNS #:

If your firm meets The Small Business Size Standard for NAICS Code 531110 of $27.5 million dollars annually.

Are you a property owner or property management company?

Can you provide exactly what is needed in the specifications? If not, how will it differ from what is requested?

What is adequate lead-time after contract award to secure the properties needed?

Provide references of past similar contracts

Please email your responses to the attention of Sharon Hall at sharon.e.hall@navy.mil no later than 12:00 PM Noon ET on Thursday January 14, 2021. All responses shall be limited to 10 pages or less. Pricing information should NOT be submitted at this time. Primary Point of Contact: Sharon Hall

E-mail: sharon.e.hall@navy.mil