Sources Sought - HEMP Shelter.pdf

SOURCES SOUGHT: THIS IS NOT A NOTICE OR REQUEST FOR QUOTATION BUT

FOR INFORMATION AND PLANNING PURPOSES ONLY! This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The Request for Quotation (RFQ) number is FA481425TF059 and shall be used to reference any written responses to this source sought.

MacDill Air Force Base anticipates a requirement that is being considered under a small business set-aside program. The North American Industry Classification Systems (NAICS) Code proposed 332311. The size standard for NAICS is 750 Employees.

The requirement is to provide: HEMP SHELTER

Salient Characteristics:

35’ x 15’ x 10’ HEMP shielded enclosure for Mission Shelter

- Design HEMP Shelter to meet MIL-STD-188-125-1A

- Provide a HEMP shielded security vestibule leading into mission area.

- A lockable exterior door shall provide weather protection for the first HEMP door

- The exterior door shall have an automatic closer

- A HEMP door shall be provided leading into the vestibule

- The vestibule shall be 8’L x 6’W

- A HEMP door shall be mounted to vestibule wall bordering the mission space

- Behind the HEMP door shall be the security door leading into the mission space

- The security door shall meet DoD 5200.01M for classified space

- The security door shall be equipped with an X-10 lock

- The security door shall be equipped with a mechanical cipher lock to control access to the space

- Provide a finished interior space for the mission area

- Allocate space for (3) 5ft workstations (Customer will provide furniture)

- Floor shall be commercial vinyl tile

- Walls and ceiling shall be 5/8” plywood covered with fiberglass reinforced panels (FRP) or

“NUDO”

- Insulate walls, floor, and ceiling

- Provide interior lighting and power distribution throughout the space (Customer will provide

UPS power and distribution to mission racks)

- Install quad outlet at each workstation desk

- Install convenience outlets where required

- Provide structural steel mounting positions for (5) IT racks and (4) UPS racks (Customer will install IT racks)

- Provide HVAC within HEMP boundary throughout the space

- HVACs shall be internally mounted 5-ton Bard wall-pack units

- Provide weather hoods and filters for HVAC openings where required.

- Provide HEMP protected communication points of entry treatments for customer communication

- Install (2) 16A power filters

- Install (1) signal filter

- Install interface patch panel for customer communications

- Interface patch panel shall bolt into place and be protected with a HEMP gasket

- Interface patch panel shall be a blank stainless-steel plate 24”x24”

- Provide a NEMA 4X SS lockable enclosure to protect interface patch panel

- Install (2) WGF-12 with a NEMA 4X SS lockable enclosure

- Provide all HEMP waveguides beyond cutoff (WBC) where required

- Provide exterior finishing systems suitable for marine environment

- Sandblast all surfaces to “near-white” finish

- Apply zinc-rich primer on interior and exterior steel surfaces

- Apply polyurethane top-coat on all exterior steel surfaces

~ 22’ x 15’ x 10’ HEMP Shielded Power Shelter

- Design HEMP Shelter to meet MIL-STD-188-125-1A

- Provide single HEMP entryway (It is assumed that a HEMP vestibule is not required for this shelter in order to preserve space and also because it is a non-operational facility)

- A lockable exterior door shall provide weather protection for the first HEMP door

- The exterior door shall have an automatic closer

- Provide a finished interior space for the Power Shelter

- Floor shall be steel plate coated with a non-skid and moisture resistant material, such as Line-

X.

- Wall and ceiling shall be 5/8” plywood covered with fiberglass reinforced panels (FRP) or

“NUDO”

- Provide redundant 60KW Generators (2 total)

- Provide day tanks for each generator

- Provide supply and return pump for each day tank

- Provide control panel and annunciator for each generator

- Provide muffler exhaust silencer for each generator

- Provide bolt-on removable hatch to facilitate removal of generators

- Hatch shall include HEMP and weather gaskets

- Provide electrical systems

- Install (1) 200A 208V 3PH + G HEMP Power Filter

- Additional electrical loads will increase the size and cost of the power filter

- Install Automatic Transfer Switch (ATS) to switch from shore power to backup generators.

- Install ATS to switch from primary backup generator to secondary backup generator

- Install power distribution panels and disconnects where required

- Install convenience outlets where required

- Install (1) WGF-12 with a NEMA 4X SS lockable enclosure

- Provide all HEMP waveguides beyond cutoff (WBC) where required

- Provide weather hoods and filters for all WBC where required

- Provide exterior finishing systems suitable for marine environment

- Sandblast all surfaces to “near-white” finish

- Apply zinc-rich primer on interior and exterior steel surfaces

- Apply polyurethane top-coat on all exterior steel surfaces

~ 5’ x 12” HEMP Conduit Bellows

- A HEMP Conduit Bellows is provided to interconnect power and communications between the

Power Shelter and the Mission Shelter

- Conduit shall be a bellows design to allow for expansion or contraction for easy installation and proper positioning for a true seal

- Conduit bellows shall be bolted to each structure

- Bolt connections shall include HEMP gaskets and weather gaskets

- Provide exterior finishing systems suitable for marine environment

- Sandblast all surfaces to “near-white” finish

- Apply zinc-rich primer on interior and exterior steel surfaces

- Apply polyurethane top-coat on all exterior steel surfaces

3. Testing:

In additional to standard quality inspections, Armag shall perform the following testing:

- MIL-STD-188-125-1A Appendix A Shielding Effectiveness

- MIL-STD-188-125-1A Pulsed Current Injection Testing (PCI) for all filter elements

- Startup demonstration of all systems at factory

4. Exclusions:

- It assumed that the Mission Shelter does not have an acoustic requirement

- It is assumed that the Mission Shelter requires less than 200A 208V 3PH power to include HVAC systems. Greater electrical loads will increase price

- Fire alarm or suppression

- Intrusion detection and/or alarm systems

- HEMP Verification Testing

- Power and communications supply to the Shelters

- Customer responsible for making final power and communications connections

- Primary fuel tank

- Fuel piping connections to main fuel tank

- Fuel tank fill

Delivery & Install

- Provide delivery of all systems to the destination

- Includes trucks, permits, coordination, etc.

- Provide crane offloading and placement at the destination

- Includes crane, operator, certified riggers, mobilization, demobilization

- 1-day installation

- Provide installation services

- Anchor shelters to foundation

- Connect both shelters via HEMP conduit bellows

- Make all electrical connections between Power Shelter and Mission Shelter

- Clean HEMP doors and ensure proper functioning

- Provide presence when customer turns power on to the shelter system

- Demonstrate systems functionality where required

- Touch-up paint where required

- Provide training to support staff by demonstration how to properly operate systems, including HVACs and generators

Maintenance

- Inspect the shelters for rust and corrosion. Apply touch-up paint where required

- Clean all HEMP doors

- Replace fingerstock where required

- Inspect dust filters. Clean or replace where required

- Inspect all HEMP assemblies with bolted connections. Tighten bolts where required

- Run both generators for a period of 1 hour each.

Include in your capabilities package your:

Unique Entity ID:

Cage Code:

System for Award Management expiration date:

Any related specifications/drawings.

We are interested in any size business capable of meeting this requirement.

Market research is being conducted to determine interest, capability, and socio-economic category of potential sources for the requirement. The government requests interested parties submit a brief description of their company's business size (i.e. annual revenues and employee size), business status (i.e., 8(a), Historically Underutilized Business Zone, service-disabled veteran-owned small business, HUBZone small business, woman-owned small business, veteran-owned small business, or small business) anticipated teaming arrangements, and a description of similar services offered to the Government and to commercial customers.

Commodity Capabilities package (Remove – only provided FYI only) All interested firms shall submit a capabilities package that explicitly demonstrates company capabilities-indicating examples of commercial sales-and product specifications related to this effort. Also indicate if you are the manufacturer, or provide the name and size of the manufacturer of the product(s) you will be supplying. Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated us of foreign national employees on this effort.

NOTE: RESPONSES TO THIS SOURCES SOUGHT SHALL STATE IF THEY ARE A

SUPPLIER OR MANUFACTURER!

Services Capabilities Package (Remove – only provided FYI only) All interested firms should submit a capabilities package that outlines the firm’s capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages.

Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. The Government will use this information in determining its small business set-aside decision.

Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov.

Responses may be submitted electronically to the following e-mail address: jill.warye@us.af.mil and/or david.lovett@us.af.mil. Telephone responses will not be accepted.

RESPONSES ARE DUE NO LATER THAN 13 May 2025 at 1:00PM EST.

Future information about this acquisition, including issuance of a quotation and/or applicable amendments, will be issued through FedBizOpps. Interested parties are responsible for ensuring they have the most up-to-date information regarding this acquisition.

http://www.sam.gov/