Sources Sought Eclipse Hardware and Software OTJAG.pdf

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for

Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the

U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry (GPE) through beta.sam.gov. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

1. The Mission Installation Contracting Command in Fort Sam Houston (MICC‐FSH) on behalf of the U.S.

Army Office of the Judge Advocate General (OTJAG) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide court reporting technology (Eclipse Hardware Equipment and Software Licenses) which shall be utilized to record, playback, translate various court martial proceedings. This is a brand name or equal requirement in search of a technological solution equal to the physical, functional, and performance characteristics than those shared by the Eclipse system suite. This is a new requirement, no contract is currently supporting this requirement. Further detail is provided in the "draft" Statement of Work (SOW)

(Attachment 1). The intention is to procure these requirement on a competitive basis if an adequate number of qualified interested companies are identified through this sources sought.

2. Based on the responses to this sources sought notice/market research, this requirement may be set‐ aside for small business or procured through full and open competition. Be advised that the U.S.

Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set‐aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically

Underutilized Business Zone, Service‐Disabled Veteran‐Owned, Women‐Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

3. The contemplated NAICS code for this requirement is 511210 ‐ Software Publishers with a Size

Standard of $41,500,000. In your opinion, does this NAICS code fit this requirement? If not, which NAICS code would you suggest and why?

4. Questions regarding this Sources Sought announcement shall be submitted no later than 29 July 2020 by 4:00 PM Central Standard Time (CST). After this deadline, questions may not be considered regarding this announcement. Verbal questions will not be accepted. All questions MUST be in writing via email to elsa.aguon.civ@mail.mil. Please reference (Eclipse System Sources Sought) in the email’s subject line.

5. If your firm has the potential capacity to provide the requested specifications under the SOW, please provide the following information:

a. Business name, address, email address, web site address, telephone number, DUNS number, CAGE code, business size and a statement regarding small business socioeconomic status (ie., SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.)

b. A brief capabilities statement package (submissions are limited to no more than (2) pages in length, single spaced, and 12 font minimum) demonstrating the capabilities in reference to this requirement. A generic capability statement is not acceptable. No particular format is mandated. The Government prefers that your firm submits its response in Microsoft Word, Adobe Acrobat, or a combination of both and the document must be searchable.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@mail.mil or 210‐466‐3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the beta.SAM notice. Provide the specific aspects that unreasonably restricting competition and the rationale for such conclusion.

7. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Please send responses no later than 3 August 2020 by 4:00 PM CST, with the subject heading “Eclipse System Sources Sought Response” to contracting specialist Elsa Aguon at elsa.aguon.civ@mail.mil