Sources Sought.docx

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, (Plumbing, Heating, and Air Conditioning Contractors) with a size standard 19 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing installation of Kitchen HVAC at the Manchester VAMC per the Statement of Work (SOW).

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Monday May 20, 2024 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to david.valenzuela2@va.gov with RFQ #36C24124Q0537 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Attachment 2

VA New England Healthcare System Manchester VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 chester VA Medical Center 718 Smyth Road Manchester, NH 03104

Building 1 N110 Kitchen HVAC 718 Smyth Road, Manchester NH 03103 608-24-112

INTRODUCTION

This project is to provide HVAC for the Kitchen area in N110 of building 1. The old system had been removed and never updated. Currently the space is being cooled with a 5 ton move and cool system. This system is inadequate in providing the proper cooling of the space.

SOW - HVAC System for Kitchen Two HVAC systems will be added to the Kitchen N110, the two units will be wall mounted 6-ton Bard units. Two windows will be removed to utilize these penetrations for the HVAC units. These windows are 2 & 4 from left to right. Type of HVAC unit will be a Bard Exterior Wall-Mounted Air Conditioner with Dehumidification capability. Unit must also have an economizer to always bring in fresh air set at 15% min. The unit should be 208/230v 3 phase. Two new 208/230 3-60amp disconnects at the units outside. (Example model of Bard unit #W090-AE-W180BE) Power for units will come from N103A, panel EQ1A or panel E1. New breakers will be installed at the panel of use.

One HVAC unit will be ducted to supply conditioned air approx. 25’ to the center of the room. Duct work should be Spiral stainless steel so that it does not rust or corrode & can be cleaned. Proper insulation should be done so it does not condensate and drip in the kitchen. Follow VA guild lines for HVAC in kitchens. The second unit will discharge conditioned air in place. Lighting will have to be moved for the duct work, then replaced in a new location with a new light. New light shall meet all code requirements for kitchen area with dishwasher / cart washing. Sprinkler line might also need to be moved for ductwork installation.

On the outside where the units will be mounted to the wall a copper line will have to be moved, this line is for expansion tank for chilled water for the server room.

The inside area where the new units are going should be covered with a material so it can be wiped down and cleaned. A grate should also be installed for the return air filter access. The units shall be connected to the JCI DDC system for controlling. Temp sensors shall be installed in two locations, these locations will be provided by VA COR.

Safety Requirements – Unit shall be installed following all applicable codes (State / Federal) for fire safety.

Air handlers should be set up so that they turn off in case of fire, this way they are not pulling in air to fuel a fire.

PROJECT DELIVERABLES

All work (including warranty) will be performed with no or limited pre-approved interruption in the production of the systems. All work shall be coordinated with COR or the maintenance supervisor at least two weeks in advance of delivery.

Contractor shall conduct site visit prior to submitting pricing. Contractor shall keep in mind the location of the proposed work, some areas maybe an occupied working space.

Any hoisting work with crane will be done during normal working hours or off hours.

Contractor shall submit a safety plan outlining the company’s lifting policies & procedures/guidelines per OSHA requirements.

All material and equipment shall be submitted for approval prior to the start of work.

Any work having to shut down electrical systems will have to be done on off hours (SAT/SUN). Unless coordination can be made to turn off the system during normal working hours.

PERFORMANCE REQUIREMENTS

All work will be performed between the hours of 6:00am to 5:00 pm Monday thru Friday, excluding holidays and weekends. Off hours and weekend work may be required to allow for utility outages or hoisting.

All work shall be in accordance with the system manufacturer specifications and requirements. Contractor must follow manufacturer recommendations on installation.

Vendor shall comply with all OSHA Safety Guidelines.

All O&M manuals shall be turned over at the completion of work, and contractor shall brief maintenance staff on the operation and maintenance of the equipment.

Contractor shall begin work within 7 days of the notice to proceed being issued. Unless lead time on material and equipment prevents start of the work.

The period of period of performance (POP) of this contract once mobilized is 180 calendar days.

If contractor feels additional time is needed, they shall make a correction in the RFP and propose a different POP to the Contracting Officer.

All installed work and equipment to be in accordance with VA standards - https://www.cfm.va.gov/til/index.asp.

If conflict exists between manufacturers recommendations and VA TIL specifications, VA staff will determine which takes precedence.

All equipment proposed for construction will be approved by the VA before installation.

CONTRACT REQUIREMENTS

Contract shall be a firm and fixed price.

Provide one-year warranty on all work.

Any changes in the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) does not have authorization to modify the contract.

CONTRACT DELIVERABLES

Installation of a completely functioning HVAC system. 100% Vendor will notify Manchester VAMC COR or Maintenance Operations Supervisor at least two weeks in advance of the proposed delivery, utility outages if needed, and start-up tasks.

REFERENCES

ASME – Boiler and Pressure Vessel Code (BPVC) ANSI – American National Standard Institute NEC – National Electrical Code IPC – International Plumbing Code NFPA- Nation Fire Protection Association Uniform Plumbing Code (UPC), National Electrical Code (NEC) TIL – Technical information library image1.png