Sources Sought 15DDHQ20Q00000046.pdf

GENERAL INFORMATION

Document Type: Sources Sought Notice Solicitation Number: 15DDHQ20Q00000046 Posted Date: 03/12/2020 Response Date: 03/20/2020 NAICS Code: 562213 (Incinerators, nonhazardous solid waste) Size Standard: $38,500,000.00

DESCRIPTION

This is a Source Sought/Request for Information (RFI) notice. This is not a request for proposals and does not obligate the Government to award a contract. The Drug Enforcement Administration (DEA) is conducting market research, and is encouraging all businesses, including small businesses, to respond to this notice. The information requested herein will be used within the DEA to facilitate the decision making process in acquisition planning, and will not be disclosed outside the agency. The DEA will not be responsible for any cost incurred by interested parties in responding to this notice. Unsolicited proposals or offers of any kind will not be considered in response to this notice. All information received in response to this notice that is marked “Proprietary” will be handled accordingly. Responses to the notice will not be returned. At this time, questions concerning the composition and requirements of any future solicitation regarding the requirement referenced herein will not be accepted or addressed by the Government.

The purpose of this notice is to gather information to determine the availability of vendors capable of providing destruction services in support of the DEA’s Houston Division in accordance with the attached draft requirements document (SOO).

The U.S. Department of Justice, Drug Enforcement Administration (DEA) has a requirement for contractor support services for destruction by incineration of evidence, which include papers, cassette tapes, bulk marijuana, pharmaceuticals, and other incidental controlled substances or immediate precursor included in schedules I, II, III, IV, or V of title 21 USC 812 or 21 CFR 1308 (11)(12)(13)(14)(15). The incineration will be done in the presence of DEA personnel and contractor personnel appointed by the DEA.

REQUIREMENTS

This RFI identifies the performance objectives for destruction by incineration. The services will be requested through Blanket Purchase Agreement Calls. Funding will be provided on the calls issued for the work needed. A DEA representative will call in for scheduling of services and witness the destruction of the evidence.

RESPONSES

Interested vendors who believe they possess the necessary capabilities to meet the identified specifications herein should submit a technical description of their capabilities. Interested vendors possessing the required capabilities should respond by providing the Government the following information:

• Point of Contact

• Address

• Telephone

• Email address

• DUNS Number

• Tax ID Number

• Cage Code

• Business Size Category (large, small, small disadvantaged, etc.)

• Federal Supply Schedule (FSS) Contract Number & Special Item Number (SIN)

– If applicable.

Specifications:

Detailed summary of the company’s capabilities in regards to the draft requirements document.

Contact/Submission Information

The capability statement shall be between one and 10 pages. Interested vendors are also encouraged to provide comments on the government’s draft requirements document.

At this time, questions concerning the composition and requirements for a future RFP will not be accepted. E-mail responses to this sources sought/RFI notice to Contract Specialist, Alicia Jones at alicia.l.jones@usdoj.gov by10:00 AM Eastern Standard Time (EST) on Friday, March 20, 2020.

Please reference “Destruction Services by Incineration – DEA HOUSTON DIVISION” in the subject line of the responses mailto:alicia.l.jones@usdoj.gov

DRUG ENFORCEMENT ADMINISTRATION

DESTRUCTION SERVICES BY INCINERATION (DRAFT) REQUIREMENTS

1.0 INTRODUCTION

The DEA’s Houston Division, in order to enforce the controlled substances laws and regulations of the United States and to bring the organizations and its members involved in growing, manufacturing, and distribution of controlled substances, seizes enormous amounts of marijuana, pharmaceuticals, and other incidental controlled substances each year. From the standpoint of security, it is important that that evidence be disposed of as soon as it is no longer of evidentiary value. Along with drugs, the non-drug evidences, like papers and cassette tapes must be destroyed in timely manner to allow for space within the evidence vaults.

2.0 OBJECTIVE

DEA Houston Division has a requirement for contractor support services (hereinafter “Contractor”) for destruction by incineration of evidence, which include papers, cassette tapes, bulk marijuana, pharmaceuticals, and other incidental controlled substances or immediate precursor included in schedules I, II, III, IV, or V of title 21 USC 812 or 21 CFR 1308 (11)(12)(13)(14)(15). The incineration will be done in the presence of DEA personnel and contractor personnel appointed by the DEA.

3.0 REQUIREMENTS/ SCOPE OF WORK

Technical Requirements: Contractor shall destroy, by incineration, the evidence as needed through Blanket Purchase Agreement Calls. Funding will be provided on the calls issued for the work needed. A DEA representative will call in for scheduling of services and witness the destruction of the evidence.

A. An incinerator with the capability of destroying marijuana to a point where there are no detectable levels, as measured by standard analytical methods, of byproduct from the destruction process. DEA shall inspect the incinerator to ensure no drug residue remains.

B. An incinerator capable of operating a minimum of eight (8) consecutive hours per day.

There shall be interlocks to interrupt the process in an emergency event.

C. An incinerator capable of processing at least 1000 lbs. /hr. of bulk marijuana. The drugs are usually tightly compressed "bricks" or "bales". DEA is not able to anticipate all the different packaging materials, but the facility must have the capability and proper permits to destroy the below materials.

a). Packaging Materials - Cardboard, Wrapping paper, Saran Wrap, Aluminum foil, Duct tape and derivatives, Scotch tape and derivatives, Packing tape and derivatives, Plastic evidence bags, Grease/oil, etc.

D. The Contractor shall be responsible for all equipment operation, repair and maintenance.

E. The Contractor shall be able to effectively and safely, process a variety of feed streams.

All boxes and packaged material must enter the destruction system without having to be opened or mixed with any other material.

F. The Contractor shall accept packages up to 48"x24"x16" in dimension and weigh up to 200 pounds. The typical package or box will weigh between 40-60 pounds. The integrity of the destruction process shall be such that the material to be destroyed cannot be redirected or retrieved once it is committed to destruction.

G. The incinerator shall have a segregation strategy that ensures that DEA contraband is not mixed with any other product before entering the system. Preprocessing (shredding) of the material is not desirable.

H. The Contractor shall provide DEA with a copy of all permits and licenses held to operate the incinerator. All services and equipment shall meet applicable Federal, State and Local laws, regulations, and requirements (e.g., OSHA, EPA, and FDA).

I. The incinerator shall have proper ventilation and no smoke buildup. Additionally, DEA prefers a cooling station for outdoor facilities.

J. The incinerator facility shall be able to accommodate semi-trucks, tractor trailers, cargo vans, fork lifts, etc.

3.1 Deliverables: Contractor shall provide a signed incineration log with DEA personnel’s signature of confirmation destruction, to DEA. The incineration log shall include at minimum the items destroyed, the date of destruction, start and end time, name of the operator, and pounds destroyed, along with the signature of authorized DEA personnel.

3.2 Period of Performance: April 1 , 2020 through March 31, 2025 unless terminated sooner.

3.3 Place of Performance: Work will be required from the DEA facilities located in the following cities in the state of Texas- Houston, Galveston, Beaumont, McAllen, Brownsville, Corpus Christi, Laredo, Eagle Pass, Del Rio, San Antonio, Austin, and Waco.

3.4 Security Requirements: Incinerator facility must have closed circuit cameras, which shall cover the weighing station and the entire incinerator equipment from the feeder to the ash removal station. DEA reserves the right to access the video feed as necessary to ensure the proper destruction of its drugs and safety of its representatives. The Incinerator facility must have fence around it, which shall be tall enough to prevent the public from viewing the incineration process.

3.6 Personnel Security Requirements: The contractor shall perform background checks and drug tests on all its personnel involved with the incineration of evidence. The drug test must be performed at least once a year.

The contractor and its personnel shall hold all information obtained under the DEA contract in the strictest confidence. All information obtained shall be used only for performing this contract and shall not be divulged nor made known in any manner to any person except as necessary to perform this contract. The contractor’s employee(s) shall not divulge, sell, or distribute any information at any point in time, even after termination or expiration of the contract.

DEA will provide armed DEA agents and contractors, who are authorized by DEA, during scheduled burns.