Source Approval Request.pdf
PDF 128 KB Posted
- Attached to
- Sole Source Procurement - SPE4A625R0147
- Solicitation number
- SPE4A625R0147
- Issued by
-
Defense Logistics Agency Aviation
About this file
This is a Source Approval Request (SAR) guidance document that outlines the process for submitting SARs to DLA Aviation. The document details the new electronic submission process using the DoD SAFE file transmission site (https://safe.apps.mil/), replacing the previous CD mailing system.
Key requirements include: submitting SARs directly to buyers for open solicitations; SARs will not be evaluated for fully competitive items coded AMSC "G"; submission requires emailing dlaavnsmallbus@dla.mil with subject "request a SAR drop off" and including CAGE code, NSN, and email address; review process takes over 180 days; SARs may not be processed if deemed not cost-effective due to low item demand. The document also explains how to use PUB LOG FLIS to check service usage of NSNs and provides resources like the Source Approval Handbook and DLA Supplier Requirements Visibility Application for forecasting requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Synopsis_FY25_NIIN_List.xlsx | XLSX spreadsheet |
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Text version
Source Approval Requests If there is an open solicitation for a national stock number for which you want to submit a SAR, please submit it directly to the buyer noted on the solicitation. (NOTE: This applies to open solicitations only).
SAR’s will not be evaluated for items that are already designated as fully competitive such as those items coded AMSC “G” and described by drawings and specifications.
If you are submitting a SAR for a NSN with no open solicitation we are no longer accepting CDs by mail.
SARs must be submitted using the DoD SAFE file transmission site, https://safe.apps.mil/. The new process streamlines processing with electronic transmission and eliminates the need for multiple mailings of CDs.
New Process: To submit your SAR please send an email to: dlaavnsmallbus@dla.mil, subject "request a SAR drop off". After we receive your email request a "request for drop off" will be returned, where you can download your file. Include CAGE code, the NSN and the email address where you want to receive the link.
For guidance on completing a SAR package please review the Source Approval Handbook.
SARs may not be processed if it is determined that the SAR is not cost effective due to low item demand.
Please review the DLA Supplier Requirements Visibility Application: https://www.dibbs.bsm.dla.mil/ ra/srva/default.aspx for estimated forecasting requirements before submitting a SAR.
Electronic transmission eliminates the need for CDs for each of the services that manage the item (i.e. if the item is managed by the Navy and Air Force.) If you would like to see how many services use the NSN you can download PUB LOG FLIS to see how many services use the item and who approved sources are.
You can download the PUB LOG FLIS using the instructions at: FLISSearchDownloadInstructions.pdf
The PUB LOG FLIS executable file connects to a secured server that stores and returns data with each query. This data is updated weekly. Once in the database, put in the NSN, hit Search. Under the “Management” tab, you will see the MOE code for the number of ESAs involved.
The review process can take over 180 days from the date the SAR is received by DLA Aviation. Once a decision is made, you will receive a formal notification letter advising you of the results.
If you have any questions, please email the DLA Aviation SAR analyst at dlaavnsmallbus@dla.mil.
File details come from the government source that posted it. Updated .