SOR-RFQ 1333ND23QNB640526-GCMS wOpt.pdf

RFQ 1333ND23QNB640526

REQUIREMENTS DOCUMENT

Gas Chromatograph with Mass Spectrometer

I. Background The Chemical Sciences Division (CSD), in the National Institute of Standards and Technology (NIST) Material Measurement Laboratory (MML), serves as the Nation's reference laboratory for chemical measurements and standards to enhance U.S. industry's productivity and competitiveness, assure equity in trade, and provide quality assurance for chemical measurements used for assessing and improving public health, safety, and the environment. The Inorganic Chemical Metrology (ICM) Group within CSD is responsible for chemical measurements of a wide range of materials, many of which are part of the Standard Reference Materials (SRMs) program. Currently, the ICM Group is developing analytical methods and candidate reference materials for carbon species in cements, concretes, and similar matrices as part of the initiative for direct air capture and sequestration of atmospheric carbon dioxide. Among the many techniques that the ICM Group is using for the analysis of carbon is a thermogravimetric analyzer (TGA). To enhance measurement capabilities of the TGA, NIST is looking to couple the existing instrument (a Mettler Toledo TGA2) with a Gas Chromatograph/Mass Spectrometer (GC/MS) by utilizing an outlet from the TGA that allows coupling to a MS or a GC/MS. The GC and the MS shall be connected sequentially. A new GC/MS that can be coupled to the existing TGA would significantly improve the ability to measure carbon in cement materials as well as enhance analytical measurements for many other SRM projects. The aim of the GC/MS is to separate and identify the volatile species that may be simultaneously evolved from test samples run on the TGA.

II. Scope Although there are a number of types of Gas Chromatograph/Mass Spectrometer (GC/MS) instruments available in the marketplace, the current need is for a GC/MS system that is compatible with the Mettler Toledo TGA2 that can be triggered by the Mettler STAR software version 17.00 to begin the GS/MS data acquisition. The primary targets of analysis from the TGA will be primarily gases (O2, CO, CO2, H2O, etc.), solvents (methanol, ethanol, acetone, etc.) and small organic molecules that are easily volatilized.

III. Minimum Requirements The Gas Chromatograph/Mass Spectrometer system shall meet or exceed the minimum requirements identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

The Contractor shall provide one (1) Gas Chromatograph/Mass Spectrometer system that meets the following minimum requirements:

Gas Chromatograph

1. A Gas Chromatograph that is brand name or equivalent to the SRA Instruments

SOLIA Analyzer:

a. 2 Analytical channel/ modules

b. Shall supply 2 GC Capillary columns (1 per channel/module) for the separation of:

i. permanent gases, such as helium, hydrogen, nitrogen, oxygen, carbon monoxide, and methane

ii. separation of permanent gases, such as carbon dioxide, water, sulfur dioxide, nitrous oxide, apolar solvents, chlorofluorocarbons, ethylene, ethane, acetylene, and propane

c. Sample pressure from atmospheric to 15 psi (100 kPa)

d. Column temperature: ambient +15 °C to 180 °C (or higher)

e. Repeatability: RSD <0.5%

f. Concentration range: 1 ppmV to 100%

2. A Mass Spectrometer that is brand name or equivalent to an Agilent 5977B:

a. Mode: Electronic impact

b. Mass filter: Heated monolithic hyperbolic quadrupole

c. Stability: < 0.10 amu / 48 h

d. Detector: Triple-axe HED-EM

e. Mass range: 1.6 u to 1050 u

f. SS EI source: Up to 12 500 amu/sec.

g. Sensitivity in scan mode: 1 ppmV for the majority of compounds

h. Sensitivity in SIM mode: less than 0.5 ppmV for the majority of compounds

i. Includes a primary mechanical pump that can displace 2.5m3/h at minimum

j. Includes a secondary diffusion pump that can displace 65 L/sec

3. The GC/MS shall utilize an outlet from the TGA that allows coupling to the GC, then the MS shall be connected to the GC.

4. A heated transfer line and membrane filter between the TGA and the GC system.

5. A coupling device between the MS and the GC.

6. A single software package that will control both the GC and MS system.

7. Data collection by the GC/MS can be configured and synchronized to transmit the signal at the start of TGA analysis (by the Mettler Toledo STAR Software version 17.00).

Option Yr. 1 Service Plan: beginning the day following expiration of the 1-yr. warranty through 365 days.

The Contractor shall provide a service plan covering unlimited repair and maintenance incidents with 2-day on-site response time for the GC/MS system; to include factory-certified repl. parts, engineer labor, travel, (1) preventative maintenance (PM) visit, and update service for instrument software and firmware.

Preventative Maintenance (PM) The Contractor shall provide one (1) preventative maintenance (PM) visit during the term of the service plan. The PM shall include replacing and/or cleaning all necessary parts in order for the instrument to meet the Original Equipment Manufacturers (OEM) specifications.

Scheduling of the PM shall be consistent with the maintenance requirements of the instrument as detailed in the operations and maintenance manual for the instrument and in accordance with the most recent service practices and maintenance protocols.

The PM shall occur during regular business hours of 8:30AM-5:00PM ET M-F, excluding Federal holidays. The Contractor shall contact the NIST Subject Matter Expert (SME) to schedule a mutually acceptable date and time to conduct the PM. The scheduled PM may be performed in conjunction with an unscheduled or emergency service visit for corrective or other action if such a visit occurs within one (1) month before a scheduled PM. The visit shall be scheduled in advance with the NIST SME or designated representative.

Service Calls The Contractor shall respond to an unlimited number of on-site requests for service calls in the event of instrument failure(s), which may require immediate repair. The Contractor shall make a reasonable effort to respond to a service call request and schedule the on-site visit within a targeted 48-hr. timeline. The Contractor shall provide travel, per diem, labor, and OEM factory-certified parts that require replacement. Due to timelines associated with clearance of non-U.S. citizens, personnel performing repairs must be U.S. citizens.

All repairs must result in the GC/MS system meeting OEM specifications.

The Contractor shall conduct service calls during regular business hours M-F only. The Contractor’s service technician/engineer shall exert his/her best effort to provide on-site service at NIST’s Gaithersburg, MD facility not later than two (2) business days from the date and time a performance issue is diagnosed, and a determination is made by a technical support engineer that the resolution will be conducting an on-site service call.

No weekend service visits shall be required. If the Contractor is unable to resolve the problem during the on-site service call, the Contractor shall provide telephone and on-site support thereafter, as needed, to expedite a resolution for NIST. Telephone support shall occur during the Contractor’s regular business hours.

The Contractor shall obtain all parts and software/firmware updates required for all repairs and maintenance. The Contractor shall make a commercially reasonable effort to secure parts and software/firmware updates within 72-hrs. after identifying the need.

Replacement parts provided under the service plan shall be OEM certified and may be either new or remanufactured. The Contractor may exchange and/or repair existing components of the system.

Prior to completion of the service call, the Contractor shall test the GC/MS system in conjunction with the thermogravimetric analyzer (TGA) attached, review the system’s performance, and take whatever additional corrective action is necessary to ensure the TGA

– GC/MS is functioning in accordance with the OEM specifications.

All labor and OEM replacement parts/components (excluding consumables) provided by the Contractor shall be guaranteed for a period of ninety (90) days from the service visit completion date.

Any parts or components removed for replacement will become the property of the Contractor unless otherwise agreed to by the parties. The Contractor shall remove the parts from the NIST campus at the time of the service call or provide shipping instructions and return shipping information so that NIST may return the parts to the Contractor within three (3) days after the service visit is completed. The Contractor shall assume all charges and liability for all shipments.

Service Conditions All service provided hereunder shall be provided by factory trained and certified personnel who are fluent in the operation of the covered GC/MS.

All parts shall be approved for use with the GC/MS by the OEM. The Contractor shall only employ tools, equipment, instruments, software, test apparatus, methodologies, techniques, and practices approved for use with the GC/MS by the OEM. The service protocols and equipment specifications shall be adhered to at all times.

The service plan shall include correcting, repairing and/or replacing, as applicable, a non-conforming or defective system product/component, as determined by the Contractor at its sole discretion.

To the maximum extent practicable, service shall be rendered on-site at the NIST Gaithersburg, MD campus.

In the event that a part needs to be repaired off-site, the Contractor shall be responsible for all packaging, shipping and transportation costs. The Contractor shall assume all charges and liability for shipments to and from NIST Gaithersburg, MD. Prior to shipment, the Contractor shall be responsible for providing NIST with packaging instructions, a shipping account number, and a Return Authorization Number authorizing return of the part(s).

Service Ticket The Contractor shall submit a service ticket to the NIST SME prior to departure from NIST for all maintenance and/or repair service calls. The service ticket must include the following:

a. Model number

b. Serial number

c. Date and time of arrival to NIST

d. Description of service performed.

e. Name and quantity of any parts that were repaired.

f. Name and quantity of any parts that were replaced.

g. Date and time of departure from NIST

h. Diagnostic test results or narrative summary demonstrating that the instrument is meeting OEM specifications.

i. Any comments or recommendations

j. Printed name and signature of service technician/engineer.

k. Signature block for the NIST SME accepting the services rendered.

Priority Technical Telephone Support The Contractor shall provide telephone support during normal business hours M-F, 8:30AM to 5PM EST except for Federal holidays.

Telephone support shall include responses to questions about operating practices, applications use, and service issues that can be diagnosed and resolved over the telephone.

IV. Delivery Delivery shall be FOB Destination (or equivalent terms, such as INCOTERMS Delivered Duties Paid) and shall occur not later than (NLT) (90 days) ARO.

FOB Destination means: The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the task order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the task order; and pay all charges to the specified point of delivery. The Contractor shall deliver all line items to:

National Institute of Standards and Technology Bldg. 301 Shipping and Receiving 100 Bureau Drive Gaithersburg, MD 20899-1640

V. Inspection A visual inspection of the gas chromatograph/mass spectrometer will be performed by the NIST SME to identify surface defects or any form of indication that the gas chromatograph/mass spectrometer was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government.

VI. Installation, Testing, and Acceptance.

The system shall be installed by the Contractor and meet minimum requirements no later than 30 days after delivery. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be performed at NIST, Gaithersburg, MD- Building 227. The Government will inspect, test, and accept onsite within 7 business days after installation of the gas chromatograph/mass spectrometer system. Performance testing will include confirmation the Mettler Toledo STAR Software is configured to send out a signal to the GC/MS Software to start the data collection. The Government at any time prior to acceptance shall reject the gas chromatograph/mass spectrometer due to defects and/or nonconformance.

VII. Training The Contractor shall conduct 2 days of training for up to 4 users at NIST. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training may be completed at NIST immediately after installation/set-up and on-site measurements demonstrating that no damage or misalignment issues arose during transportation and installation but shall be completed no later than 10 business days after installation.

VIII. Warranty The Contractor shall warrant the GC/MS for a period of a minimum of 1 year after receipt and shall be in accordance with terms articulated in FAR 52.212-4.

IX. Payment Schedule The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

100% after installation and acceptance by the NIST SME of the GC/MS system.