SOR Art Therapy and Life Coaching.docx

Invitation to Bid Cover Page

Date:

Solicitation Title:

May 1st, 2024

SOR: Art Therapy and Life Coaching and Reiki

Goods or services to be delivered to or performed at:

3416 Columbus Ave.

Sandusky OH

Executive Summary:

The Ohio Veterans Home – Sandusky (OVH-S) SOR Program is looking for quotes for Art therapy, Life coaching and Reiki services as defined in the scope of work provided for the residents of the DOM and residents of the Sandusky nursing home located at 3416 Columbus Ave. Sandusky OH, 44870.

Terms and Conditions for Contracts Involving the Ohio Department of Veterans Services

a. Criminal Convictions. Employees of Contractor or subcontractor(s) with criminal convictions, as identified in Ohio Revised Code (ORC) section 109.572 (A) (2) (a) and Ohio Administrative Code (OAC) rule 3701-13-05 (A) (1), or any other criminal conviction; which in the opinion of DVS may endanger staff and/or visitors, shall not be permitted to perform work at DVS under any agreement resulting from this solicitation and responses thereto, unless specifically approved, in advance, by DVS.

Failure to disclose a criminal conviction as identified above shall be grounds for non-award and/or immediate cancellation of contract.

Scope of work:

Type of Service Requested:

The SOR Department would like to provide art therapy, life coaching and reiki services to the residents in the DOM in the Ohio Veterans Home in Sandusky, with future plans to expand to the Secrest Nursing Home.

Desired Qualifications for Vendor:

We would like to acquire a vendor who has practiced art therapy, life coaching and reiki and regularly provides these services, with experience working with veterans.

Type of Experience Requested:

Experience in art therapy, life coaching and reiki; military competence; senior veteran experience; veterans in recovery.

Certifications Requested:

Certified Peer Recovery Support; STAR Behavioral Health Training; Trauma informed care.

Years of Experience: 5+

Timeframe of Services (i.e.: how long, frequently): FY 2025 2x weekly

Term of Contract:

1. Any subsequent agreement or contracts arising from this solicitation shall begin on July 1st, 2024, or receipt of a valid State of Ohio purchase order, whichever is the latter and the term of the contract shall be until June 30th, 2025, unless it is terminated earlier.

2. DVS may not enter into any contract that creates financial obligations for the Department beyond the current biennium. Thus, this contract shall not be automatically renewed and, if it has not already terminated or been extended pursuant to above, it shall terminate on June 30th, 2025.

3. As a condition of any award from this solicitation, and subject to mutual agreement, the period covered by the ensuing contract may be extended, under the same terms and conditions states herein, for three (3) additional years in one (1) year increments.

4. Terms and conditions may be added, modified, and deleted upon mutual agreement between agents of DVS and the Contractor provided that such terms and conditions remain within the scope and original intent of the Solicitation. Said terms and conditions may include, but are not limited to, additions or deletions of service levels and/or commodities and/or increases or decreases in the time limits for an existing contract. Any and all modifications must be expressed in writing through a Memorandum of Understanding and executed by authorized agents of DVS and the Contractor prior to the enactment of such modifications.

Bid Submission

1) Contractor shall submit all bids on company letterhead.

2) Contractor shall fill out and return the following forms with their bid.

a. Attachment 1 Contractor/subcontractor affirmation and disclosure

b. Attachment 2 Subcontractor Identification Form (if applicable)

c. The Certification Statements Form if seeking any supplier preference.

d. Business Associate Agreement

Bid Submissions received without the attached documents may be deemed non-responsive.

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