soq-responsiveness-checklist.pdf

Revised 06/01/21

A&E CONSULTANT’S SOQ RESPONSIVENESS CHECKLIST

The following checklist is a summary tool that is not all inclusive but intended to assist Consultants/Contractors responding to a Request for Qualifications (RFQ). Solicitation’s will differ in their requirements; therefore, each solicitation must be reviewed carefully to ensure responsiveness. This includes a review of the “Statement of Qualifications Submittal (SOQ) Instructions and General Contract Process Information” referenced in the RFQ and posted in A&E Contract Information. In the case of a requirement conflict the RFQ governs.

Received by submittal date and time stated in the Request for Qualifications (RFQ) SOQ Format:

• Electronic and printable in paper size 8 ½” x 11”

• Minimum 8-point font size used for all documents (except the organizational chart)

SOQ includes the following seven (7) sections:

Section 1 – Transmittal Letters/Goal Documentation

• Transmittal letter from Prime Consultant/Contractor shall:

o list all firms (prime consultant and subconsultants, and vendors) o indicate the specific portion of the work to be performed by each firm o estimate percentage of utilization for each firm o indicate whether or not the firm is subject to prevailing wage requirements

• Transmittal letter from Subconsultant/Subcontractor shall:

o state commitment to the prime o indicate in transmittal letter the specific portion of the work to be performed

• Disclosure of Potential Conflicts of Interest, if applicable

Goal Documentation (unless exempt)

• Disadvantaged Business Enterprise (DBE) Goals o Copy of DBE database printout for proof of firm’s certification o ADM-0227F o Good Faith Effort Documentation, ADM-0312F

• Disabled Veteran Business Enterprise (DVBE) Goals (unless exempt) o DVBE certification letter(s) issued by the certifying entity o California Disabled Veteran Business Enterprise Requirements form

(DGS PD 843)

o Bidder Declaration Form (GSPD-05-105)

The following Section is applicable to contracts containing public work elements and therefore are subject to prevailing wage requirements by the California Department of Industrial Relations (DIR).

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information/procuring-a-e-contracts

Department of Industrial Relations (DIR) Consultant Requirements

• A copy of Contractor Registration for all Consultants and vendors, who will be performing prevailing wage work

Section 2 – General Services Administration Standard Form SF330

A. PART ONE-CONTRACT-SPECIFIC QUALIFICATIONS - Sections D-H to be divided by colored sheets.

1. Section A – Contract Information

2. Section B – Architect-Engineer Point of Contact – Prime Information

3. Section C – Proposed Team Information

4. Section D – Organizational Chart – limited to one (1) page folded to 8-1/2” x 11’, not to exceed 11” x 17”.

• Identify key personnel with a symbol (i.e. star or a key or other symbol)

5. Section E – Resumes of all Proposed Key Personnel

• Proposed personnel shall be grouped by firm

• Personnel resumes shall be arranged by classification and numbered for each individual firm

• Prime and subconsultants shall include a letter certifying that proposed personnel meet the requirements specified in the RFQ for their corresponding classification

6. Section F – Example Projects – Ten (10) example projects

7. Section G – Key Personnel Participation in Example Projects.

8. Section H – Additional Information

• Prime consultant is limited to four (4) pages

• Subconsultant limited to two (2) pages

9. Section I – Authorized Representative signature

B. SF330 PART TWO – GENERAL QUALIFICATIONS – NOT APPLICABLE

Section 3 – Availability Table or Graph

• Table or graph showing the percentage of staff availability of the team proposed

• Personnel retention strategy and written plan

Section 4 – Communication Plan

• Communication Plan showing accessibility of the team

Section 5 – Work Force Analysis

• Prime and subconsultants with 50 or more employees shall provide a Work Force

Analysis

• Prime and subconsultants with fewer than 50 employees shall provide a statement indicating that the firm has fewer than 50 employees

• A Work Force Analysis Chart and/or exemption statement is not required for vendors.

Section 6 – Nondiscrimination Plan

• Prime, subconsultants and vendors with 50 or more employees shall provide a description of the firm’s nondiscrimination program

• Prime, subconsultants and vendors with fewer than 50 employees shall provide a description of the firm’s nondiscrimination program shall provide a statement indicating that the firm has fewer than 50 employees

• A statement by the prime consultant on the behalf of the subconsultants or vendors is not acceptable.

Section 7 – California Civil Rights Laws The CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION Form ADM-0076 is required from a prime for a contract or amendment in the amount of one hundred thousand dollars ($100,000) or more.