Statement of Work 3 Sep 10.pdf

Great Lakes Architect Engineer Service (GLAES) Contract

September 3, 2010

I. BACKGROUND

This Great Lakes Sediment Remedial Design Contract provides professional architect/engineer, technical, and management services to the Environmental Protection Agency (EPA) to support contaminated sediment design activities, habitat restoration design/evaluation support, and contaminated sediment remedial oversight under the following authorities: Great Lakes Legacy Reauthorization Act (GLLRA) of 2008 (PL 110-365); Comprehensive Environmental Response Compensation and Liability Act of 1980 (CERCLA), as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA); and the Robert T. Stafford Disaster Relief and Emergency Assistance Act pursuant to the Federal Response Plan (FRP) and other laws to help address and/or mitigate endangerment to the public health, welfare or environment, and to support States and communities in preparing for responses to releases of hazardous substances, as well as counter-terrorism.

The Great Lakes are among the largest and most complex freshwater ecosystems in the world, providing water, food and a home to millions of people, aquatic plants and animals. The Great Lakes Legacy Act of 2002 is part of a larger strategy to provide a healthy, natural Great Lakes environment for swimming and fishing as well as a source of clean water for drinking and industrial uses.

Although discharges of toxic chemicals to the Great Lakes have been reduced in the last 30 years, high concentrations of contaminants persist in the sediment of some rivers, harbors and bays as a “legacy” of North America’s industrialization. Harmful pollutants include polychlorinated biphenyls, better known as PCBs, as well as heavy metals like mercury, oil and grease, and polycyclic aromatic hydrocarbons, or PAHs. These substances accumulate in the sediment. They first affect the tiny organisms that fish eat.

That contaminates the fish, and can be a health risk to people who eat the fish. The contaminants also affect the environment in other ways. To help address the contaminated sediment problem, The Great Lakes Legacy Act of 2002 authorized $270 million in funding over five years, beginning in fiscal 2004, to specifically assist with the cleanup of contaminated sediment in America’s 30 Areas of Concern or AOCs. The Great Lakes Legacy Act was reauthorized by Congress and signed into law on October 8, 2008.

To be eligible for Legacy Act funding, proposed projects must lie within a U.S. AOC, and minimum of 35 percent of the cost must come from a non-federal sponsor. The project must: monitor or evaluate contaminated sediment; implement a plan to clean upcontaminated sediments; or prevent further or renewed contamination of sediment.

Additionally, habitat restoration can be completed in conjunction with sediment remediation projects. As these are cost-shared projects, working with the Agency’s non-federal sponsor will be an important component of this Contract.

Great Lakes Architect Engineer Service (GLAES)

II. GENERAL REQUIREMENTS

Contract services include performance of site management; sediment remedial investigation and feasibility studies; habitat evaluation and restoration plans; engineering services to design sediment remedial actions; and engineering services in overseeing construction; engineering evaluation; oversight of remedial investigations/feasibility studies; remedial design; and other technical assistance, including community involvement, sampling and analysis support, risk assessment, effectiveness monitoring and pre-design investigations. Services may include technical and management services supporting EPA's coordination and oversight of sediment remedial activities where they are performed by a State, the U.S. Army Corps of Engineers (USACE), or the Agency’s non-federal sponsor under the GLLRA.

The Great Lakes Contract plays a major role in the effective streamlining and acceleration of GLLA contaminated sediment cleanups to assist in the reduction of risk to human health and the environment from contaminated sediments. This will be accomplished through integration of remedial and removal activities, with focus on removing redundancies in the site assessment process and creating a one-step site screening and risk assessment process. In line with this effort, the Contract has been designed to accomplish traditional sediment investigations and remedial designs. Tasks under the work areas defined in the Statement of Work (SOW) will be specified, as needed, in work ordering instruments, and their scope may be modified to reduce redundancies and accelerate sediment cleanups.

The Contractor shall provide professional architect/engineer, technical, and management services in support of EPA's sediment remediation efforts under the: Great Lakes Legacy Reauthorization Act (GLLRA) of 2008 (PL 110-365); Comprehensive Environmental Response Compensation and Liability Act of 1980 (CERCLA) as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA) and the Robert T.

Stafford Disaster Relief and Emergency Assistance Act pursuant to the Federal Response Plan (FRP) and other laws to help address and/or mitigate endangerment to the public health, welfare or environment.

Implementation of the SOW: When conducting activities under this contract, the contractor shall operate in accordance with all environmental statutes and regulations, as appropriate, including the Great Lakes Legacy Reauthorization Act (GLLRA) of 2008 (PL 110-365), Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) as amended, the Clean Water Act/Oil Pollution Act as amended, the Clean Air Act as amended, the National Contingency Plan as amended and the Toxic Substances Control Act as amended.

In accordance with applicable laws, regulations, guidance and policies, the Contractor shall furnish the personnel, services, materials, equipment, knowledge, and expertise to successfully complete the tasks required under this contract. Any and all services and products shall be delivered in compliance with all applicable Federal, State, and local laws, regulations, guidance and policies, and will be adjusted to reflect those applicable laws, regulations, guidance, and policies which become effective after the effective date of this contract.

The Contractor may be tasked to provide remediation services activities within Canada (for those AOCs that are jointly “owned” by the United States and Canada). The Contractor will be subject to applicable foreign laws while performing these activities and for ensuring that all Canadian requirements necessary to perform these activities are met.

Work Areas and the Task Category Inventory: The Task Category Inventory (Attachment 1) presents all the tasks under this Contract. The Work Breakdown Structure is presented in Attachment 2. Not all tasks described in the Task Category Inventory (TCI) and the WBS will be used for every assignment. The contractor shall utilize the SOW TCI and WBS, as presented and supplemented through individual Work Ordering Documents, for project scoping, scheduling and technical and costs tracking and reporting.

The contractor shall avoid duplication of prior efforts in gathering and assimilating site information and recommend opportunities for early actions in order to reduce site risks as quickly as possible. The contractor shall utilize the most applicable and current regulations and guidance documents when conducting work. The contractor shall continually look for and implement ways to streamline activities and minimize costs without compromising quality. The contractor shall assign work to personnel at the appropriate professional and/or technical levels and with the appropriate skills to most efficiently perform tasks.

III. SPECIFIC REQUIREMENTS

The contractor shall perform the following activities when requested via the issuance of a work ordering instrument. Additional outcomes and deliverables may be further defined in the work ordering document.The EPA will issue work ordering instruments for sites that have been selected by EPA for, site investigation, feasibility study, PRP searches, habitat restoration support, and/or remedial design. The activities to be performed shall be consistent with Great Lakes Legacy Reauthorization Act (GLLRA) of 2008 (PL 110-

365) and with EPA guidance for the assessment of contaminated sediment. Additionally, Section 300.68 of the National Oil and Hazardous Substances Pollution Contingency Plan (NCP) and Section 121 of the Superfund Amendments and Reauthorization Act of 1986 (SARA) may also be applicable.

SITE CHARACTERIZATION: Conduct assessment activities for monitoring and evaluating the nature and extent of sediment contamination. Site characterization activities may include, but not be limited to, site reconnaissance, hydrogeological assessment, environmental sampling and ecological characterization.

Expected outcome and major deliverables:

1. Site Characterization Plan

2. Site Characterization Report

REMEDIAL INVESTIGATION: The Remedial Investigation (RI) shall provide information to assess the extent of sediment contamination and risks to human health and the environment and to support the development, evaluation and selection of appropriate response alternatives. RI activities shall be consistent with EPA’s guidance for assessing contaminated sediments and developing response actions, such as "Guidance for Conducting Remedial Investigations/Feasibility Studies under CERCLA," OSWER Directive 9355.3-01, October 1988, Interim Final (or latest revision), and “Contaminated Sediment Remediation Guidance for Hazardous Waste Sites,” OSWER guidance 9355.0- 85, dated December 2005, as well as other relevant EPA documents.

RI activities may include, but are not limited to: designing and conducting field investigations; surveying; collecting and analyzing samples, interpreting data; developing cleanup goals, and document preparation.

1. Remedial Investigation Plan

2. Remedial Investigation Report

FEASIBILITY STUDY: Develop and evaluate appropriate remedial alternatives for contaminated sediment so an appropriate remedy may be selected. Assess individual remediation alternatives against the criteria of effectiveness, implement ability and cost, in addition to comparative analysis of options. FS activities shall be consistent with all applicable regulations and guidance including but not limited to OSWER Directive 9355.3-01, 10-88 (“Guidance for Conducting Remedial Investigations and Feasibility Studies under CERCLA”).

1. Feasibility Study (Report)

2. Remedial Alternatives Evaluation Report (if applicable/when necessary)

RISK AND IMPACT ASSESSMENT: Conduct human health and ecological risk and impact assessments. The objective of these assessments are to characterize and quantify where appropriate, the current and potential human health and environmental risks that would prevail if no further remedial action is taken and the risks associated with implementing remedial actions. Additional objectives may include, but are not limited to, evaluating the socio-economic impacts of the remedial actions and evaluting the impacts of remedial actions toward meeting the AOC delisting requirements. Conduct assessments using applicable or relevant EPA guidance, directives and procedures.

1. Risk/Impact Assessment (Report)

HABITAT EVALUATION: Conduct preliminary biological surveys to form a baseline of knowledge of the aquatic and nearshore habitat present. Evaluation activities include, but are not limited to, in-stream and riparian zone vegetation surveys, physical measurements of the habitat and IBI, QHEI and/or other habitat specific evaluation protocols.

1. Habitat Evaluation Report

HABITAT RESTORATION: Develop plans to support habitat restoration activities as authorized by the Great Lakes Legacy Reauthorization Act (GLLRA) of 2008 (PL 110- 365). Minimum habitat restoration requirements may include, but are not limited to, consideration of energy flows, nutrient cycling, performance standards and monitoring protocols, etc.

1. Habitat Restoration Plan

REMEDIAL DESIGN: Develop remedial designs for contaminated sediment remedies chosen by EPA. Provide the engineering report, documents, specifications and drawings, along with all supporting components, that detail the steps to be taken during remedial action. Remedial design elements of the deliverables may include, but not be limited to:

construction quality assurance plan; results of value engineering screen or study;

operation and maintence plan; remedial action schedule and cost estimate; and remedial action solicitation package.

1. Preliminary Design

2. Intermediate Design

3. Pre-Final / Final Design

CONSTRUCTION SUPPORT

Provide technical assistance during the implementation of a remedial action to support GLNPO with Resident Engineering services in accordance with the objectives of the Remedial Design.

Expected outcomes and deliverables:

1. Comments on RA submittals

2. Oversight inspection reports

COMMUNITY INVOLVEMENT: Prepare and/or update a Community Involvement Plan (CIP). The plan may include, but is not limited to, a description of the site and the community, an overview of community involvement to date, community concerns regarding the site, in addition to required and suggested community involvement activities. Prepare and maintain a site mailing list consisting of elected officials, agency representatives, stakeholders and other key contacts. Provide logistical and stenographic support for meetings or events. Prepare outreach materials, such as posters, fact sheets, information letters, video or audio-visual materials.

1. Community Involvement Plan

2. Outreach materials (e.g., fact sheets, posters, audio-visuals, videos)

REVIEW OF NON-FEDERAL SPONSORS SUBMITTALS: Under the GLLA, sediment remediation projects are conducted as partnerships. A minimum of 35% of the total project costs come from the non-federal sponsor. These costs can be provided through in-kind services directly related to sediment assessment or remediation activities associated with the project. Review of non-federal sponsors’ submittals may be necessary to ensure compliance with GLLA Project Agreements, and to ensure submittals are of sufficient quality and detail to meet the objectives of non-federal sponsor led tasks.

Review the non-federal sponsors’ submittals associated with the RI, FS, design, and/or action. Typical documents to review include, but are not limited to: work plans, sampling and analysis plans, data packages, technical memoranda, remedial design submittals, remedial action planning documents, etc.

1. Technical memoranda

FIELD WORK OVERSIGHT: Provide technical field oversight for the purpose of documenting thenon-federal sponsor’s performance of field work and to ensure that data collection activities are proceeding in accordance with site specific plans. Typical activities include site visits and inspections to observe field work activities.

1. Inspection and/or site visit reports

REMEDIAL ACTION OVERSIGHT: Provide technical oversight of non-federal sponsor led remedial action (RA) activities to ensure construction takes place in accordance with EPA accepted design and RA plans and specifications. Oversight activities include observations regarding the manner in which Construction Quality Assurance and Health and Safety plans are implemented.

1. Inspection and/or site visit reports

ANALYTICAL SUPPORT AND DATA VALIDATION: Schedule, coordinate, track, and oversee sample analyses and validate analytical data produced throughout all phases of the characterization, remedial investigation, risk assessment, habitat evaluation, remedial action, treatability study and pilot test and during operations and maintenance (O&M) in accordance with the field sampling plan (FSP) and quality assurance project plan (QAPP). Develop data quality objectives (DQO) and perform data validation following regional guidelines.

1. Plans and reports as directed by EPA.

PRE-DESIGN INVESTIGATION: Conduct pre-design investigations for sediment remediation projects that supplement site characterization efforts and are necessary for undertaking and completing the remedial design. Typical activities include, but are not limited to, preparing planning documents, collecting and analyzing samples, validating and evaluating data, and preparing reports.

3. Pre-Design Investigation Plan

4. Pre-Design Report

TREATABILITY STUDY AND PILOT TESTING: Conduct of laboratory screening, bench-scale and pilot-scale treatability studies to determine the suitability of remedial technologies or alternatives to site conditions and problems.

1. Treatability Study Plan and/or pilot testing plan

2. Treatability Study Report and Pilot Test Report

SITE SECURITY AND MAINTENANCE: Perform site security to safeguard material and personnel working at the site. Typical activities include, but are not limited to, providing security services as necessary, maintaining daily log of all personnel entering and exiting site, and site maintenance.

1. Logs/reports as directed by EPA

POST CONSTRUCTION ASSISTANCE: Provide post construction support to EPA after substantive remedial activities are completed. Typical activities may include, but are not limited to, sample collection and analysis, photo/video documentation of post construction condition, and temporary operations and maintenance activities such as mainitaining fences/berm, storm water management, and repairs to RA components.

1. Technical memoranda

POTENTIALLY RESPONSIBLE PARTY SEARCH

Perform potentially responsible party (PRP) search activities at GLLA sites. The objective of the PRP search is to identify viable, non-federal entities that may have contributed to sediment contamination at the site or other parties that may contribute financial or technical resources to the GLLA project.

1. PRP Search Report

DESIGN ASSISTANCE: Provide expert design assistance to EPA. Typical activities include, but are not limited to, providing support for wetland delineations, performing hydrogeologic and cap modeling, value engineering screen and/or studies.

1. Value Engineering Reports

2. Technical Memoranda

RECORDS MANAGEMENT, ADMINISTRATIVE AND LOGISTICAL SUPPORT:

Compile the site file. The site file may include, but is not limited to, reports, photographs, and lab data. Provide administrative and logistical support for meetings and events.

1. Deliverables as directed by EPA

REAL PROPERTY SUPPORT

Obtain or assist in obtaining property access for investigation and cleanup activities.

Conduct real property surveys. Conduct real property appraisals. Prepare or assist in preparing conservation easements for real property.

1. Property access agreements

2. Real property surveys

3. Real property appraisals

4. Conservation easements

TECHNICAL ASSISTANCE: Provide expert knowledge to the EPA in a variety of technical areas, including but not limited to: sediment assessment and remediation technologies, hydraulic and mechanical dredging technologies and limitations, capping technologies and limitations, remedy effectiveness and optimization.

1. Plans and reports as directed by EPA