Sol_SOL-R4-16-00003_Amd_000001.pdf

US EPA, REGION 4

REQUEST FOR PROPOSAL #SOL-R4-16-00003

EMERGENCY RESPONSE TECHNICAL EQUIPMENT MANAGEMENT (ERTEM)

US ENVIRONMENTAL PROTECTION AGENCY (EPA)

REGION 4

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR PROPOSAL NUMBER: SOL-R4-16-00003

1. OVERVIEW

In accordance with FAR 12.603, Streamlined Solicitation for Commercial Items, the following statements apply to this solicitation:

a. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information as prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued.

b. Solicitation number SOL-R4-16-00003 is issued as a Request for Proposal (RFP) for contractor provided services to operate the EPA Region 4 Emergency Response Warehouse in accordance with the Performance Work Statement (PWS) and other documents attached to this solicitation.

c. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86, effective December 30, 2015 and EPA Acquisition Regulations (EPAAR) as of December 18, 2014.

d. This procurement is a SBA 8(a) set aside. Only offers submitted by Small Business Administration 8(a) certified businesses will be accepted by the Government and considered for award. The North American Industry Classification System (NAICS) for this requirement is 562910, Remediation Services with a Size Standard of $14 million.

e. CLINs for this requirement are included in the SF-1449; offerors shall submit pricing for the Base Period and all Option Periods. CLINS 0001A-0001F are for the base year (36 months from award), CLINS 0002A-0002F are for the option year (24 months potential).

f. Description of Requirement. See Attachment A, Performance Work Statement. This solicitation is for the operation of the EPA Region 4 Emergency Response Technical Equipment Warehouse management. Contractor will be responsible for managing equipment used by EPA Region 4 for hazardous waste cleanup responses, and for disaster response around the region and country.

Contractor will also be responsible for providing technically proficient personnel that can assist EPA and contractors in the proper selection usage of technical equipment.

g. Period of Performance. The contract term Period of Performance (POP) will be for three years (Base Period) and one potential two year option period.

h. FAR 52.212-1, Instructions to Offerors – Commercial. See attached clauses

i. FAR 52.212-2, Evaluation – Commercial Items applies to this acquisition. The evaluation factors include Technical Qualifications, Past Performance, and Price. Offers shall address each of the evaluation factors listed in FAR provision 52.212-2 Evaluation-Commercial Items. (JAN 1999).

EMERGENCY RESPONSE TECHNICAL EQUIPMENT MANAGEMENT (ERTEM)

j. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this acquisition. Offerors shall include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Items with the offer.

k. FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

l. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order – Commercial Items and the additional FAR clauses cited in the clause.

2. CONTRACT TYPE

In accordance with FAR 16.2, Fixed Price Contracts, this RFP is for the award of one contract with firm fixed prices for monthly warehouse operations. Additional line items for Other Direct Costs (ODC) for reimbursable supplies and products, Overtime hours, and Ramp up support will be billed through time and material line items.

3. PROCEDURES FOR SOLICITATION, EVALUATION, AND AWARD

The source selection evaluation procedures to be used for this solicitation will utilize solicitation, evaluation, and award procedures as outlined in FAR 12.203.

4. SITE VISIT

A site visit will be held on February 11, 2016 at 10:30am. All offerors must submit the company name and names, titles, and roles of attendees participating in the site visit to Geoffrey Krieger, Krieger.Geoffrey@epa.gov no later than February 10, 2016. For security purposes, offerors not submitting the required attendee information by February 10, 2016 will not be permitted to attend the site visit.

5. BASIS FOR AWARD

The government intends to evaluate proposals and award a contract without discussions, as provided by paragraph (g), FAR 52.212-l Evaluation - Commercial Items. The government reserves the right to conduct discussions with offerors, if later determined by the Contracting officer to be necessary.

Low Price Technically Acceptable is selected as the appropriate evaluation method for this acquisition.

The government considers it to be in its best interest to evaluate proposals for technical acceptability, then issue an award to the lowest evaluated price whose proposal meets or exceeds the acceptability standards for non-cost factors.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives may be considered ineligible for award.

6. SOLICITATION REQUESTS FOR INFORMATION

Inquiries and questions regarding this RFP shall be submitted in writing, electronically, to the Contract Specialist, Sharyn Erickson at Erickson.Sharyn@epa.gov and the Contracting Officer, Krieger.Geoffrey@epa.gov. All inquiries/questions must be received no later than 12:00 pm Eastern mailto:Erickson.Sharyn@epa.gov mailto:Erickson.Sharyn@epa.gov mailto:Erickson.Sharyn@epa.gov mailto:Krieger.Geoffrey@epa.gov

EMERGENCY RESPONSE TECHNICAL EQUIPMENT MANAGEMENT (ERTEM)

Standard Time (EST), February 24, 2015.

7. PROPOSAL DUE DATE AND SUBMISSION INSTRUCTIONS

Technical and Price Proposals are due no later than 2:30 pm EST on March 4, 2016. ALL SUBMISSIONS MUST BE MADE ELECTRONICALLY THROUGH FEDCONNECT. Please notify the Contract Specialist, Sharyn Erickson at Erickson.Sharyn@epa.gov and the Contracting Officer, Krieger.Geoffrey@epa.gov when your proposal has been submitted to verify receipt. Courtesy copies may be attached to your notification email if you choose. Hard copy proposals are not required.

LIST OF ATTACHMENTS

Attachment A – Performance Work Statement Attachment B – Evaluation Criteria Attachment C – Past Performance Questionnaire Exhibit 1 – Sample Warehouse Equipment mailto:Erickson.Sharyn@epa.gov mailto:Krieger.Geoffrey@epa.gov

(x)

SOL-R4-16-00003

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Atlanta GA 30303-3104

R4

61 Forsyth Street, SW Atlanta Federal Center US Environmental Protection Agency Region 4

01/29/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/29/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

a) Correct a typo regarding the site visit. The site visit will be on Thursday, February

11, 2016 at 10:30am. Vendors must notify EPA by WEDNESDAY FEBRUARY 10, 2016 if they plan to attend the site visit.

b) Update the combined synopsis/solicitation with the above information

c) Update the Past Performance Reference pages with numerical values in addition to the qualitative values, in accordance with the evaluation criteria

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Geoffrey Krieger

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

02/05/2016

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

SOL-R4-16-00003/000001

END

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110