Final_RFP.pdf

SOL-NC-15-00006

Contents

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 LOCAL CLAUSE - CONSIDERATION AND PAYMENT--TOTAL FIXED

PRICE (EPA-B-32-104)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 LOCAL CLAUSE - STATEMENT OF WORK/PERFORMANCE WORK

STATEMENT/SPECIFICATIONS (EPA-C-10-101)

C.2 LOCAL CLAUSE - INCORPORATION OF CONTRACTOR'S

TECHNICAL PROPOSAL (EPA-C-10-102)

C.3 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES

MANAGEMENT (EPAAR 1552.211-79) (JAN 2012)

SECTION D - PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

E.2 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (GOVERNMENT

SPECIFICATION) (FAR 52.246-11) (FEB 1999)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

F.2 REPORTS OF WORK (EPAAR 1552.210-70) (APR 1984)

DEVIATION

F.3 LOCAL CLAUSE - PERIOD OF PERFORMANCE (EPA-F-12-101). 15

F.4 WORKING FILES (EPAAR 1552.211-75) (APR 1984)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES (EPAAR 1552.232-70) (JUN 1996)

DEVIATION

G.2 LOCAL CLAUSE - CONTRACT ADMINISTRATION REPRESENTATIVES

(EPA-G-42-101)

G.3 LOCAL CLAUSE - DESIGNATION OF PROPERTY ADMINISTRATOR

(EPA-G-45-101)

G.4 LOCAL CLAUSE - INSURANCE-WORK ON A GOVERNMENT

INSTALLATION (EPA-H-28-106)

G.5 GOVERNMENT PROPERTY (EPAAR 1552.245-70) (SEP 2009)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 PERMITS AND RESPONSIBILITIES (FAR 52.236-7) (NOV

1991)

H.2 DISPLAY OF EPA OFFICE OF INSPECTOR GENERAL HOTLINE

POSTER (EPAAR 1552.203-71) (AUG 2000)

H.3 PRINTING (EPAAR 1552.208-70) (SEP 2012)

H.4 ORGANIZATIONAL CONFLICTS OF INTEREST (EPAAR

1552.209-71) (MAY 1994) ALTERNATE I (MAY 1994)

H.5 NOTIFICATION OF CONFLICTS OF INTEREST REGARDING

PERSONNEL (EPAAR 1552.209-73) (MAY 1994) ALTERNATE I

(JUN 1994) DEVIATION

H.6 OPTION TO EXTEND THE TERM OF THE CONTRACT-- FIXED

PRICE (EPAAR 1552.217-77) (OCT 2000)

H.7 TECHNICAL DIRECTION (EPAAR 1552.237-71) (AUG 2009).. 27

H.8 KEY PERSONNEL (EPAAR 1552.237-72) (APR 1984)

H.9 PAPERWORK REDUCTION ACT (EPAAR 1552.237-75) (APR 1984)

H.10 GOVERNMENT-CONTRACTOR RELATIONS (EPAAR 1552.237-76)

(JUN 1999)

H.11 CONTRACTOR PERFORMANCE INFORMATION (EPAAR 1552.242-

71)(MAY 2010)(DEVIATION)

H.12 LOCAL CLAUSE - IDENTIFICATION OF ON-SITE CONTRACTOR

EMPLOYEES (EPA-H-07-102)

H.13 LOCAL CLAUSE - NOTICE REGARDING PROHIBITED

CONTRACTOR ACTIVITIES ON ENVIRONMENTAL PROTECTION

AGENCY (EPA) CONTRACTS (EPA-H-07-103)

H.14 SCREENING BUSINESS INFORMATION FOR CLAIMS OF

CONFIDENTIALITY (EPAAR 235-70) (APR 1984)

H.15 LOCAL CLAUSE - UNPAID FEDERAL TAX LIABILITY & FELONY

CRIMINAL VIOLATION CERTIFICATION (EPA-H-09-107) (APR

2012)

H.16 LOCAL CLAUSE - HEALTH & SAFETY (EPA-H-11-101)... 35

H.17 LOCAL CLAUSE - RELEASE OF COST OR PRICING PROPOSALS

OUTSIDE THE GOVERNMENT FOR AUDIT (EPA-H-15-101)

H.18 COMPLIANCE WITH “FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS – PRICE ADJUSTMENT (MULTIPLE

YEAR AND OPTION CONTRACTS)” (FAR 52.222-43) (MAY 2014)

& (EPA-H-22-101)

H.19 LOCAL CLAUSE - PERFORMANCE AND PAYMENT BONDS (EPA-H-

28-104)

H.20 LOCAL CLAUSE - INSURANCE - WORK ON A GOVERNMENT

INSTALLATION (EPA-H-28-106)

H.21 LOCAL CLAUSE - CONTRACTOR’S ACCESS TO EPA (EPA-H-39-

101)

H.22 LOCAL CLAUSE - NOTIFICATION OF PERSONNEL REQUIRING

ACCESS TO EPA COMPUTERS (EPA-H-39-102)

H.23 LOCAL CLAUSE - UTILIZATION OF FEDCONNECT FOR

CONTRACT ADMINISTRATION (EPA-H-42-102) (MAR 2014)... 38

H.24 LOCAL CLAUSE - TEMPORARY CLOSURE OF EPA FACILITIES

(EPA-H-42-103)

H.25 LOCAL CLAUSE - IDENTIFICATION OF SUBCONTRACTORS (EPA-

H-44-102)

H. 26 PROTECTION OF HUMAN SUBJECTS (EPAAR 1552.223-70)

(APR 1984)

H.27 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS –

REPRESENTATION (EPA-H-03-101)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

I.2 SMALL BUSINESS SUBCONTRACTING PLAN (FAR 52.219-9)

(OCT 2014)

I.3 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (FAR

52.222-42) (MAY 2014)

I.4 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED PRODUCTS (FAR 52.223-9) (MAY 2008)

I.5 SUBCONTRACTS (FAR 52.244-2) (OCT 2010)

I.6 COMPETITION IN SUBCONTRACTING (FAR 52.244-5) (DEC

1996)

I.7 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)

(FEB 1998)

I.8 AUTHORIZED DEVIATIONS IN CLAUSES (FAR 52.252-6) (APR

1984)

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

J.1 LOCAL CLAUSE - LIST OF ATTACHMENTS (EPA-J-52-101)... 59

1 PERFORMANCE WORK STATEMENT

2 REPORTS OF WORK

3 GOVERNMENT FURNISHED PROPERTY

4 DATABASE DATA DICTIONARY

5. QUALITY ASSURANCE SURVEILLANCE PLAN

6. WAGE DETERMINATION

7. SPECIAL PROJECT SAMPLE SCENARIOS

8. CLIENT AUTHORIZATION LETTER

9. PAST PERFORMANCE QUESTIONNAIRE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FAR

52.204-8) (DEC 2014)

K.2 INFORMATION REGARDING RESPONSIBILITY MATTERS (52.209-

7) (JUL 2013)

K.3 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION

(EPAAR 1552.209-72) (APR 1984)

K.4 SOCIAL SECURITY NUMBERS OF CONSULTANTS AND CERTAIN

SOLE PROPRIETORS AND PRIVACY ACT STATEMENT (EPAAR

1552.224-70) (APR 1984)

K.5 LOCAL CLAUSE - REPRESENTATION BY CORPORATIONS

REGARDING A FELONY CONVICTION UNDER FEDERAL LAW OR

UNPAID FEDERAL TAX LIABILITY (EPA-K-04-101)(APR 2012)

K.6 SMALL BUSINESS PROGRAM REPRESENTATIONS (FAR 52.219-1)

(OCT 2014)

K.7 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(EPA-K-03-101)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

L.2 TYPE OF CONTRACT (FAR 52.216-1) (APR 1984)

L.3 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

L.4 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FAR

52.252-1) (FEB 1998)

L.5 AUTHORIZED DEVIATIONS IN PROVISIONS (FAR 52.252-5)

(APR 1984) DEVIATION

L.6 ORGANIZATIONAL CONFLICT OF INTEREST NOTIFICATION

(EPAAR 1552.209-70) (APR 1984)

L.7 PAST PERFORMANCE INFORMATION (EPAAR 1552.215-75) (OCT

2000)

L.8 EVALUATION OF CONTRACT OPTIONS (1552.217-70) (APR

1984)

L.9 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

(EPAAR 1552.233- 70) (JUL 1999)

L.10 LOCAL CLAUSE - PROPOSED CONTRACTOR START DATE (EPA-

L-12-101)

L.11 LOCAL CLAUSE - PREPROPOSAL CONFERENCE (EPA-L-15-101)

L.12 LOCAL CLAUSE - TECHNICAL QUESTIONS (EPA-L-15-

102)(FEB 2014)

L.13 LOCAL CLAUSE - EPA'S GOALS FOR SUBCONTRACTING WITH

SMALL BUSINESSES (EPA-L-19-102)

L.14 LOCAL CLAUSE - ELECTRONIC SUBMISSION OF

PROPOSALS/BIDS/OFFERS/QUOTES (EPA L-15-104) (MAR 2014)

L.15 LOCAL CLAUSE - INSTRUCTIONS FOR THE PREPARATION OF A

QUALITY MANAGEMENT PLAN (EPA-L-46-101)

L.16 LOCAL CLAUSE - PROPOSAL INSTRUCTIONS (EPA-L-36-101)

(FEB 2014)

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 EVALUATION OF OPTIONS (FAR 52.217-5) (JUL 1990)

M.2 EPA SOURCE EVALUATION AND SELECTION PROCEDURES--

NEGOTIATED PROCUREMENTS (EPAAR 1552. 215-70) (AUG

1999)

M.3 EVALUATION FACTORS FOR AWARD (EPAAR 1552.215-71) (AUG

1999)

M.4 EVALUATION OF RESPONSIBILITY MATTERS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 LOCAL CLAUSE - CONSIDERATION AND PAYMENT--TOTAL FIXED PRICE (EPA-B-

32-104)

Base Period (10/01/15 - 09/30/16) Contract Line Item Number

(CLIN)

Description Qty Unit Unit Price

Total Price

0001A Operations and Maintenance & Modification of Human Studies Facility in accordance with (IAW) the Attached Performance Work Statement. Firm- Fixed Price Line Item

12 Mo $ $

0001B Material/Equipment, Instrumentation and Special Subcontracted Labor Costs (Actual Cost Only) Cost Reimbursement Line Item

1 Yr Not To Exceed

$450,000

Maximum Total For Base Period $ Funded Amount $ Unfunded Amount $

Option Period I (10/01/16 - 09/30/17) 0002A Operations and Maintenance & Modification of

Human Studies Facility in accordance with (IAW) the Attached Performance Work Statement. Firm- Fixed Price Line Item

12 Mo $ $

0002B Material/Equipment, Instrumentation and Special Subcontracted Labor Costs (Actual Cost Only) Cost Reimbursement Line Item

1 Yr Not To Exceed

$461,250

Maximum Total For Base Period $

Option Period II (10/01/17 - 09/30/18) 0003A Operations and Maintenance & Modification of

Human Studies Facility in accordance with (IAW) 12 Mo $ $ the Attached Performance Work Statement. Firm- Fixed Price Line Item

0003B Material/Equipment, Instrumentation and Special Subcontracted Labor Costs (Actual Cost Only) Cost Reimbursement Line Item

1 Yr Not To Exceed

$472,781

Maximum Total For Base Period $

Option Period III (10/01/18 - 09/30/19) 0004A Operations and Maintenance & Modification of

Human Studies Facility in accordance with (IAW) the Attached Performance Work Statement. Firm- Fixed Price Line Item

12 Mo $ $

0004B Material/Equipment, Instrumentation and Special Subcontracted Labor Costs (Actual Cost Only) Cost Reimbursement Line Item

1 Yr Not To Exceed

$484,601

Maximum Total For Base Period $

Option Period IV (10/01/19 - 09/30/20) 0005A Operations and Maintenance & Modification of

Human Studies Facility in accordance with (IAW) the Attached Performance Work Statement. Firm- Fixed Price Line Item

12 Mo $ $

0005B Material/Equipment, Instrumentation and Special Subcontracted Labor Costs (Actual Cost Only) Cost Reimbursement Line Item

1 Yr Not To Exceed

$496,716

Maximum Total For Base Period $ Funded Amount $

Cumulative Total For Base Period And All Optional Periods $

FIXED PRICE LINE ITEMS

All costs associated with prime contractor labor; fringe benefits; overtime; all indirect costs including overhead, general and administrative costs (G&A); all direct costs for office supplies, basic tools and equipment(This includes trade specific hand tools and test equipment such as tool belts, flashlights, gloves, etc.),shipping and mail, copier cost recovery, computer cost recovery, phone cost recovery, paging services, parking fees; and profit are to be included in the fixed priced line item 000_A of each contract period.

COST-REIMBURSABLE LINE ITEMS

Under this contract, all material, equipment, instrumentation, gases, gas cylinder demurrage, and specialized subcontracted labor costs are cost reimbursable items included in Line Item 000_B of each contract period. Material costs include the costs of expendable items such as: spare and repair parts; raw materials needed for fabrication, alteration, repair and maintenance; parts, subassemblies, components, and manufacturing supplies, whether purchased or manufactured by the contractor. Material for the purposes of this clause means property that may be incorporated into or attached to a deliverable end item or that will be consumed or expended in performing the contract. Equipment and instrumentation include replacement items or upgrades to existing property; design and fabrication of new chambers, systems, equipment, or instrumentation; and modifications in design and/or fabrication of existing chambers, systems, equipment, or instrumentation as reflected in TASK 5 - UPGRADING OF SYSTEMS in the Performance Work Statement. Subcontracted labor is defined as specialized labor that cannot be performed by the prime contractor's onsite labor force. Only the actual costs for the items purchased as described above may be charged against this cost reimbursement line item.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 LOCAL CLAUSE - STATEMENT OF WORK/PERFORMANCE WORK

STATEMENT/SPECIFICATIONS (EPA-C-10-101)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications included in Attachment 1.

C.2 LOCAL CLAUSE - INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL

(EPA-C-10-102)

The Contractor's technical proposal entitled, "TBD at Time of Award” dated _TBD____, is incorporated by reference and made a part of this contract. In the event of any inconsistency between the provisions of this contract and the Contractor's technical proposal, the contract provisions take precedence.

C.3 COMPLIANCE WITH EPA POLICIES FOR INFORMATION RESOURCES

MANAGEMENT (EPAAR 1552.211-79) (JAN 2012)

(a) Definition. Information Resources Management (IRM) is defined as any planning, budgeting, organizing, directing, training, promoting, controlling, and managing activities associated with the burden, collection, creation, use and dissemination of information. IRM includes both information itself and the management of information and related resources such as personnel, equipment, funds, and technology. Examples of these services include but are not limited to the following:

(1) The acquisition, creation, or modification of a computer program or automated data base for delivery to EPA or use by EPA or contractors operating EPA programs.

(2) The analysis of requirements for, study of the feasibility of, evaluation of alternatives for, or design and development of a computer program or automated data base for use by EPA or contractors operating EPA programs.

(3) Services that provide EPA personnel access to or use of computer or word processing equipment, software, or related services.

(4) Services that provide EPA personnel access to or use of: Data communications; electronic messaging services or capabilities; electronic bulletin boards, or other forms of electronic information dissemination; electronic record-keeping; or any other automated information services.

(b) General. The Contractor shall perform any IRM-related work under this contract in accordance with the IRM policies, standards, and procedures set forth on the Office of Environmental Information policy Web site. Upon receipt of a work request (i.e. delivery order, task order, or work assignment), the Contractor shall check this listing of directives. The applicable directives for performance of the work request are those in effect on the date of issuance of the work request. The 2100 Series (2100-2199) of the Agency's Directive System contains the majority of the Agency's IRM policies, standards, and procedures.

(c) Section 508 requirements. Contract deliverables are required to be compliant with Section 508 requirements. The Environmental Protection Agency policy for 508 compliance can be found on the Agency's Directive System identified in section (d) of this clause under policy number CIO 2130.0, Accessible Electronic and Information Technology. Additional information on Section 508 including EPA's 508 policy can be found at www.epa.gov/accessibility.

(d) Electronic access. A complete listing, including full text, of documents included in the 2100 Series of the Agency's Directive System is maintained on the EPA Public Access Server on the Internet at http://epa.gov/docs/irmpoli8/.

SECTION D - PACKAGING AND MARKING

THERE ARE NO CLAUSES IN THIS SECTION

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE:

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1)

NUMBER DATE TITLE

52.246 4 AUG 1996 INSPECTION OF SERVICES—FIXED-PRICE

52.246 5 APR 1984 INSPECTION OF SERVICES—COST-REIMBURSEMENT

52.246-16 APR 1984 RESPONSIBILITY FOR SUPPLIES

E.2 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (GOVERNMENT

SPECIFICATION) (FAR 52.246-11) (FEB 1999)

The contractor shall comply with the higher-level quality standard selected with an “X" below.

Title Number Date Tailoring X Specifications and Systems for Environmental

Data Collection and Environmental Technology Programs

ANSI/ASQC E4 1994 See Below

As authorized by FAR 52.246-11, the higher-level quality standard ANSI/ASQC E4 is tailored as follows:

The solicitation and contract require the offeror/contractor to demonstrate conformance to ANSI/ASQC E4 by submitting the quality documentation described below.

In addition, after award of the contract, the contractor shall revise, when applicable, quality documentation submitted before award to address specific comments provided by EPA and submit the revised documentation to the Contracting Officer’s Representative. QA guidelines and requirement documents including EPA QA/R-2, EPA QA/R-5 and EPA QA/G-5 are available at the following address: http://www.epa.gov/quality/qatools.html.

After award of the contract, the contractor shall also implement all quality documentation approved by the Government.

A. Pre-award Documentation:

The offeror must submit the following quality system documentation as a separate and identifiable part of its technical proposal:

Documentation Specifications Due X Quality Management Plan. EPA Requirements for Quality

Management Plans (QA/R-2) [dated 03/20/01, reissued May 2006)]

With offer

Joint Quality Management Plan / Quality Assurance Project Plan for the Contract

EPA Requirements for Quality Management Plans (QA/R2) [dated 03/20/01, reissued May 2006)] and EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

With offer

Programmatic Quality Assurance Project Plan for the Entire Program (Contract)

EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

With offer

Other Equivalent:

ISO 9000 With Offer

This documentation will be prepared in accordance with the specifications identified above, or equivalent specifications defined by EPA. Work involving environmental data generation or use shall not commence until the Government has approved this documentation and incorporated it into the contract.

B. Post-award Documentation:

The contractor shall submit the following quality system documentation to the Contracting Officer’s Representative at the time frames identified below:

Documentation Specifications Due Quality Management Plan EPA Requirements for Quality

Management Plans (QA/R-2) [dated 03/20/01, reissued May 2006)]

With offer

Joint Quality Management Plan / Quality Assurance Project Plan for the Contract

EPA Requirements for Quality Management Plans (QA/R2) [dated 03/20/01, reissued May 2006)] and EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

With offer

Programmatic Quality Assurance Project Plan for the Entire Program (Contract).

EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

30 days after contract award

X Quality Assurance Project Plan for Each Applicable Project EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

Upon each significant system modification. Due within 30 days of notification by the

COR.

Project-specific Supplement to Programmatic Quality Assurance Project Plan for Each Applicable Project

EPA Requirements for Quality Assurance Project Plans (QA/R-5) [dated 03/20/01, reissued May 2006)]

With offer

X Other:

As stated in the PWS, Section E. Task

3. Quality Assurance

As required by

PWS.

This documentation will be prepared in accordance with the specifications identified above or equivalent specifications defined by EPA.

The Government will review and return the quality documentation, with comments, and indicating approval or disapproval. If necessary, the contractor shall revise the documentation to address all comments and shall submit the revised documentation to the government for approval.

The contractor shall not commence work involving environmental data generation or use until the Government has approved the quality documentation.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE:

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

52.242-15 AUG 1989 STOP WORK ORDER

52.242-15 AUG 1989 STOP WORK ORDER ALTERNATE I (APR 1984)

F.2 REPORTS OF WORK (EPAAR 1552.210-70) (APR 1984) DEVIATION

The Contractor shall prepare and deliver reports and a technical report abstract for each draft final and final technical report in accordance with Attachment 2.

F.3 LOCAL CLAUSE - PERIOD OF PERFORMANCE (EPA-F-12-101)

The period of performance of this contract shall be from October 01, 2015 through September 30, 2016 inclusive of all required reports.

F.4 WORKING FILES (EPAAR 1552.211-75) (APR 1984)

The Contractor shall maintain accurate working files (by task or work assignment) on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of this contract. The Contractor shall provide the information contained in its working files upon request of the Contracting Officer

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES (EPAAR 1552.232-70) (JUN 1996) DEVIATION

In order to be considered properly submitted, an invoice or request for contract financing payment must meet the following requirements in addition to the requirements of FAR 32.905:

Contractors are strongly encouraged to submit invoices electronically using the instructions at the following website: http://www2.epa.gov/financial/contracts.

(a) Unless otherwise specified in the contract, an invoice or request for contract financing payment shall be submitted as an original and four copies. The contractor shall submit the invoice or request for contract financing payment to the following offices/individuals in the contract: the original and two copies to the Accounting Operations office shown in Block 12 on the cover of the contract; one copy to the COR (the COR may direct one of these copies to a separate address); and one copy to the Contracting Officer.

(b) The Contractor shall prepare its invoice or request for contract financing payment on the prescribed Government forms. Standard Forms Number 1034, Public Voucher for Purchases and Services other than Personal, shall be used by contractors to show the amount claimed for reimbursement. Standard Form 1035, Public Voucher for Purchases and Services other than Personal -Continuation Sheet, shall be used to furnish the necessary supporting detail or additional information required by the Contracting Officer.

The Contractor may submit self-designed forms which contain the required information.

(c)(1) The Contractor shall prepare a contract level invoice or request for contract financing payment in accordance with the invoice preparation instructions identified as a separate attachment in Section J of the contract. If contract work is authorized by individual work assignments, the invoice or request for contract financing payment shall also include a summary of the current and cumulative amounts claimed by cost element for each work assignment and for the contract total, as well as any supporting data for each work assignment as identified in the instructions.

(2) The invoice or request for contract financing payment shall include current and cumulative charges by major cost element such as direct labor, overhead, travel, equipment, and other direct costs. For current costs, each major cost element shall include the appropriate supporting schedule identified in the invoice preparation instructions. Cumulative charges represent the net sum of current charges by cost element for the contract period.

(d)(1) The charges for subcontracts shall be further detailed in a supporting schedule showing the major cost elements for each subcontract.

(2) On a case-by-case basis, when needed to verify the reasonableness of subcontractor costs, the Contracting Officer may require that the contractor obtain from the subcontractor cost information in the detail set forth in (c)(2). This information should be obtained through a means which maintains subcontractor confidentiality (for example, via sealed envelopes), if the subcontractor expresses Confidential Business Information (CBI) concerns.

(e) Invoices or requests for contract financing payment must clearly indicate the period of performance http://www2.epa.gov/financial/contracts for which payment is requested. Separate invoices or requests for contract financing payment are required for charges applicable to the basic contract and each option period.

(f)(1) Notwithstanding the provisions of the clause of this contract at FAR 52.216-7, Allowable Cost and Payment, invoices or requests for contract financing payment shall be submitted once per month unless there has been a demonstrated need and Contracting Officer approval for more frequent billings. When submitted on a monthly basis, the period covered by invoices or requests for contractor financing payments shall be the same as the period for monthly progress reports required under this contract.

(2) If the Contracting Officer allows submissions more frequently than monthly, one submittal each month shall have the same ending period of performance as the monthly progress report.

(3) Where cumulative amounts on the monthly progress report differ from the aggregate amounts claimed in the invoice(s) or request(s) for contract financing payments covering the same period, the contractor shall provide a reconciliation of the difference as part of the payment request.

G.2 LOCAL CLAUSE - CONTRACT ADMINISTRATION REPRESENTATIVES (EPA-G-42-

101)

Project Officer/Contract Level COR:

To be identified at award or in contract

Alternate Project Officer/Alternate Contract Level COR:

Contract Specialist(s) responsible for administering this contract:

Administrative Contracting Officer:

G.3 LOCAL CLAUSE - DESIGNATION OF PROPERTY ADMINISTRATOR (EPA-G-45-101)

The property administrator for this contract is as follows:

ATTN: Tina Marie Harrison

National Property Management

U.S. Environmental Protection Agency

1200 Pennsylvania Avenue, RRB M310F/MC 3204R Washington, D.C. 20604

The property administrator is the Contracting Officer's designated representative on property matters. The Contractor shall furnish all required information on property to the property administrator.

G.4 LOCAL CLAUSE - INSURANCE-WORK ON A GOVERNMENT INSTALLATION (EPA-

H-28-106)

The Contractor's insurance requirements of Clause 52.228-5, Insurance--Work on a Government Installation (JAN 1997), shall be as follows:

At a minimum, the Contractor shall procure and maintain the following types and amounts of insurance:

(1) Workmen's compensation and occupational disease insurance in amounts sufficient to satisfy Federal and State laws;

(2) Employer's liability insurance of at least $100,000, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers;

(3) General liability insurance for bodily injury liability coverage written on the comprehensive form of policy of at least $500,000 per occurrence; and

(4) Automobile liability insurance written on the comprehensive form of policy providing for bodily injury and property damage liability covering the operation of all automobiles used in connection with performance of the contract of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

G.5 GOVERNMENT PROPERTY (EPAAR 1552.245-70) (SEP 2009)

(a) The contractor shall not fabricate or acquire, on behalf of the Government, either directly or indirectly through a subcontract, any item of property without prior written approval from the Contracting Officer.

If the Contracting Officer authorizes the contractor to acquire and/or fabricate equipment for use in the performance of this contract, the equipment shall be subject to the provisions of the "Government Property" clause and listed on the contract via contract modification.

(b) If the Government provides item(s) of Government property to the contractor for use in the performance of this contract, this property shall be used and maintained by the contractor in accordance with the provisions of the "Government Property" clause.

The "EPA Contract Property Administration Requirements" provided below apply to this contract.

U.S. Environmental Protection Agency Contract Property Administration Requirements

1. Purpose.

This document sets forth the requirements for the U.S. Environmental Protection Agency (EPA) contractors performing Government property management responsibilities under EPA contracts. These requirements supplement those contained in the Government Property clause(s) and Part 45 Government Property of the Federal Acquisition Regulation (FAR).

2. Contract Property Administration (CPAR)

a. EPA Delegation. EPA delegates all contract property administration to the EPA Contract Property Coordinator (CPC). The delegations apply to all EPA contracts issued with or that have the potential to receive, purchase or acquire Government Property or include the Government Property clauses. In addition to administering all contract property, the CPC provides technical expertise and assistance to the Contracting Officer (CO) and Contracting Officer Representative (COR) relative to Government Property.

b. DCMA Re-delegation. The CPC may request support for contract property management oversight, including property administration and plant clearance, from the Defense Contract Management Agency (DCMA). If DCMA agrees to provide support, DCMA will notify the contractor of the assigned property administrator (PA) and plant clearance officer (PLCO). The DCMA PA is available to the contractor for assistance in all matters of property administration. Notwithstanding the delegation, as necessary, the contractor may contact the EPA CO. In the event of a disagreement between the contractor and the DCMA PA, the contractor should seek resolution from the CO. Unless, otherwise directed in the contract, or this document, all originals of written information or reports, except direct correspondence between the contractor and the DCMA PA, relative to Government property, should be forwarded to the administrative CO assigned to this contract and the CPC.

c. Disagreements. Notwithstanding the delegation(s), as necessary, the contractor may contact the CO. In the event of a disagreement between the contractor and the PA or the CPC the contractor should seek resolution from the CO.

3. Requests for Government Property.

In accordance with FAR 45.102, the contractor shall furnish all property required for performing Government contracts. If a contractor believes that Government property is required for performance of the contract, the contractor shall submit a written request to the CO. At a minimum, the request shall contain the following elements:

a. Contract number for which the property is required.

b. An item(s) description, quantity and estimated cost.

c .Certification that no like contractor property exists which could be utilized.

d. A detailed description of the task-related purpose of the property.

e. Explanation of negative impact if property is not provided by the Government.

f. Lease versus purchase analysis shall be furnished with the request to acquire property on behalf of the Government, with the exception of requests for material purchases. The contractor may not proceed with acquisition of property on behalf of the Government until receipt of written authorization from the Contracting Officer.

4 Transfer of Government Property.

The Contracting Officer initiates the transfer of the government property via a contract modification. The transferor (EPA or another contractor) shall provide to the transferee, the receiving contractor, the information needed to establish and maintain the property records required of FAR 52.245-1, as well as all of the applicable data elements required by Attachment 1 of this clause. The transferee, the receiving contractor, should perform a complete inventory of the property before signing the acceptance document for the property. Accountability will transfer to the receiving contractor upon receipt and acceptance of the property, in accordance with FAR 45.106.

5. Records of Government Property.

a. In accordance with FAR 52.245-1, the contractor shall create and maintain records of all Government property, regardless of value, including property provided to and in the possession of a subcontractor.

Material provided by the Government or acquired by the contractor and billed as a direct charge to the contract is Government property and records must be established as such.

b. The Contractor shall identify all Superfund property and designate it as such both on the item and on the Government property record. If it is not practicable to tag the item, the contractor shall write the ID number on a tag, card or other entity that may be kept with the item or in a file.

c. Support documentation used for posting entries to the property record shall provide complete, current and auditable data. Entries shall be posted to the record in a timely manner following an action.

d. For Government vehicles, in addition to the data elements required by EPA, the contractor shall also comply with the General Services Administration (GSA) and Department of Energy (DOE) record and report requirements supplied with all EPA provided motor vehicles. If the above requirements were not provided with the vehicle, the contractor shall notify the designated CPC and the Fleet Manager.

e. When Government property is disclosed to be in the management and/or control of the contractor but not provided under any contract, the contractor shall record and report the property in accordance with

FAR 52.245-1.

6. Inventories of Government Property.

The contractor shall conduct a complete physical inventory of EPA property at least once per year. The contractor shall report the results of the inventory, including any discrepancies, to the CO. Reconciliation of discrepancies shall be completed in accordance with the schedule negotiated with the CO. See section 10 herein, Contract Closeout, for information on final inventories.

7. Reports of Government Property.

EPA requires an annual summary report, for each contract, by contract number, of Government property in the contractor's possession. The annual summary is due as of September 30th of each year, and upon contract termination or expiration.

a. For each classification listed on the EPA Property Report form, with the exception of material, the contractor shall provide the total acquisition cost and total quantity. If there are zero items in a classification, or if there is an ending balance of zero, the classification must be listed with zeros in the quantity and acquisition cost columns.

b. For material, the contractor shall provide the total acquisition cost only.

c. Property classified as Plant Equipment, Superfund and Special Test Equipment must be reported on two separate lines. The first line shall include the total acquisition cost and quantity of all items or systems with a unit acquisition cost of $25,000 or more. The second line shall include the total acquisition cost and quantity of all items with a unit acquisition cost of less than $25,000.

d. For items comprising a system, which is defined as "a group of interacting items functioning as a complex whole," the contractor may maintain the record as a system noting all components of the system under the main component or maintain individual records for each item. However, for the annual report of Government property the components must be reported as a system with one total dollar amount for the system, if that system total is $25,000 or more.

e. The reports are to be received at EPA by the CPC by October 5th of each year.

f. Distribution shall be as follows:

Original to: CPC One copy: CO

g. Contractors are required to comply with GSA and DOE special reporting requirements for motor vehicles. A statement of these requirements will be provided by the EPA Facility Management and Services Division (FMSD) concurrent with receipt of each vehicle.

h. The contractor shall provide detailed reports on an as-needed basis, as may be requested by the CO or the CPC.

8. Disposition of Government Property

The disposition process is composed of three distinct phases: identification, reporting, and final disposition.

a. Identification. The disposition process begins with the contractor identifying Government property that is no longer required for contract performance. Effective contract property management systems provide for identification of excess as it occurs. Once Government property has been determined to be excess to the accountable contract, it must be screened against the contractor's other EPA contracts for further use.

If the property may be reutilized, the contractor shall notify the CO in writing. Government property will be transferred via contract modifications to other contracts only when the COs on both the current contract and the receiving contract authorize the transfer.

b. Reporting.

(i) EPA. Government property shall be reported in accordance with FAR 52.245-1. The Standard Form, SF 1428, Inventory Disposal Schedule, provides the format for reporting excess Government property.

Instructions for completing and when to use the form may be found at FAR 52.245-1(j). Forward the completed SF 1428 to the CPC. The SF 1428 is available at http://www.arnet.gov/far/current/html/FormsStandard54.html. Superfund property must contain a Superfund notification and the following language must be displayed on the form: "Note to CO:

Reimbursement to the EPA Superfund is required."

(ii) DCMA. If the EPA contract has been re-delegated to DCMA, the excess items will be entered into the Plant Clearance Automated Reutilization Screening System (PCARSS). Access and information pertaining to this system may be addressed to the DCMA Plant Clearance Officer (PLCO).

c. Disposition Instructions.

(i) Retention. When Government property is identified as excess, the CO may direct the contractor in writing to retain all or part of the excess Government Property under the current contract for possible future requirements.

(ii) Return to EPA. When Government property is identified as excess, the CO may direct the contractor in writing to return those items to EPA inventory. The contractor shall ship/deliver the property in accordance with the instructions provided by the CO.

(iii) Transfer. When Government property is identified as excess, the CO may direct the contractor in writing to transfer the property to another EPA contractor. The contractor shall transfer the property by shipping it in accordance with the instructions provided by the CO. To effect transfer of accountability, the contractor shall provide the recipient of the property with the applicable data elements set forth in Attachment 1 of this clause.

(iv) Sale. If GSA or the DCMA PLCO conducts a sale of the excess Government property, the contractor shall allow prospective bidders access to property offered for sale.

(v) Abandonment. Abandoned property must be disposed of in a manner that does not endanger the health and safety of the public. If the contract is delegated to DCMA and the contractor has input EPA property into the PCARSS system, the EPA Property Utilization Officer (PUO) shall notify the CO. The CO shall notify the contractor in writing of those items EPA would like to retain, have returned or transferred to another EPA contractor. The contractor shall notify the DCMA PLCO and request withdrawal of those items from the inventory schedule. The contractor shall update the Government property record to indicate the disposition of the item and to close the record. The contractor shall also obtain either a signed receipt or proof of shipment from the recipient. The contractor shall notify the CO when all actions pertaining to disposition have been completed. The contractor shall complete an EPA Property report with changes, to include supporting documentation of completed disposition actions and submit it to the CPC.

9. Decontamination

In addition to the requirements of the "Government Property" clause and prior to performing disposition of any EPA Government Property, the contractor shall certify in writing that the property is free from contamination by any hazardous or toxic substances.

10. Contract Closeout. The contractor shall complete a physical inventory of all Government property at contract completion and the results, including any discrepancies, shall be reported to the CO. If the contract is delegated to DCMA, the physical inventory report will be submitted to the EPA CO and a copy submitted to the DCMA PA. In the case of a terminated contract, the contractor shall comply with the inventory requirements set forth in the applicable termination clause. The results of the inventory, as well as a detailed inventory listing, must be forwarded to the CO and if delegated, a copy to the DCMA PA. In order to expedite the disposal process, contractors may be required to, or may elect to submit to the CPC, an inventory schedule for disposal purposes up to six (6) months prior to contract completion. If such an inventory schedule is prepared, the contractor must indicate the earliest date that each item may be disposed. The contractor shall update all property records to show disposal action. The contractor shall notify the CO, and, if delegated, the DCMA PA, in writing, when all work has been completed under the contract and all Government property accountable to the contract has been disposed. The contractor shall complete a FINAL EPA Property report with all supporting documentation to the CPC.

Attachment 1 Required Data Element--In addition to the requirements of FAR 52.245-1(f)(vi), Reports of Government Property, the contractor is required to maintain, and report the following data elements for EPA Government property (all elements are not applicable to material):

Name and address of the administrative Contracting Officer; Name of the contractor representative;

Business type; Name and address of the contract property coordinator; Superfund (Yes/No); No. of Subcontractor/Alternate Locations.

Note: For items comprising a system which is defined as, "a group of interacting items functioning as a complex whole," the contractor may maintain the record as a system noting all components of the system under the main component or maintain individual records for each item. However, for the Annual Report of Government Property, the components must be reported as a system with one total dollar amount for the system, if that system total is $25,000 or more.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 PERMITS AND RESPONSIBILITIES (FAR 52.236-7) (NOV 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

H.2 DISPLAY OF EPA OFFICE OF INSPECTOR GENERAL HOTLINE POSTER (EPAAR

1552.203-71) (AUG 2000)

(a) For EPA contracts valued at $1,000,000 or more including all contract options, the contractor shall prominently display EPA Office of Inspector General Hotline posters in contractor facilities where the work is performed under the contract.

(b) Office of Inspector General hotline posters may be obtained from the EPA Office of Inspector General, ATTN: OIG Hotline (2443), 1200 Pennsylvania Avenue, NW, Washington, DC 20460, or by calling 1-888-546-8740.

(c) The Contractor need not comply with paragraph (a) of this clause if it has established a mechanism, such as a hotline, by which employees may report suspected instances of improper conduct, and provided instructions that encourage employees to make such reports.

H.3 PRINTING (EPAAR 1552.208-70) (SEP 2012)

(a) Definitions. “Printing” is the process of composition, plate making, presswork, binding and microform; or the end items produced by such processes and equipment. Printing services include newsletter production and periodicals which are prohibited under EPA contracts.

“Composition” applies to the setting of type by hot-metal casting, photo typesetting, or electronic character generating devices for the purpose of producing camera copy, negatives, a plate or image to be used in the production of printing or microform.

“Camera copy” (or “camera-ready copy”) is a final document suitable for printing/duplication.

“Desktop Publishing” is a method of composition using computers with the final output or generation of a camera copy done by a color inkjet or color laser printer. This is not considered “printing.” However, if the output from desktop publishing is being sent to a typesetting device (i.e., Linotronic) with camera copy being produced in either paper or negative format, these services are considered “printing.”

“Microform” is any product produced in a miniaturized image format, for mass or general distribution and as a substitute for conventionally printed material. Microform services are classified as printing services and include microfiche and microfilm. The contractor may make up to two sets of microform files for archival purposes at the end of the contract period of performance.

“Duplication” means the making of copies on photocopy machines employing electrostatic, thermal, or other processes without using an intermediary such as a negative or plate.

“Requirement” means an individual photocopying task. (There may be multiple requirements under a Work Assignment or Delivery Order. Each requirement would be subject to the duplication limitation of 5,000 copies of one page or 25,000 copies of multiple pages in the aggregate per requirement).

“Incidental” means a draft and/or proofed document (not a final document) that is not prohibited from printing under EPA contracts.

(b) Prohibition. (1) The contractor shall not engage in, nor subcontract for, any printing in connection with the performance of work under this contract. Duplication of more than 5,000 copies of one page or more than 25,000 copies of multiple pages in the aggregate per requirement constitutes printing. The intent of the printing limitation is to eliminate duplication of final documents.

(2) In compliance with EPA Order 2200.4a, EPA Publication Review Procedure, the Office of Communications, Education, and Media Relations is responsible for the review of materials generated under a contract published or issued by the Agency under a contract intended for release to the public.

(c) Affirmative Requirements. (1) Unless otherwise directed by the contracting officer, the contractor shall use double-sided copying to produce any progress report, draft report or final report.

(2) Unless otherwise directed by the contracting officer, the contractor shall use recycled paper for reports delivered to the Agency which meet the minimum content standards for paper and paper products as set forth in EPA's Web site for the Comprehensive Procurement Guidelines at:

http://www.epa.gov/cpg/.

(d) Permitted Contractor Activities. (1) The prohibitions contained in paragraph (b) do not preclude writing, editing, or preparing manuscript copy, or preparing related illustrative material to a final document (camera-ready copy) using desktop publishing.

(2) The contractor may perform a requirement involving the duplication of less than 5,000 copies of only one page, or less than 25,000 copies of multiple pages in the aggregate, using one color (black), such pages shall not exceed the maximum image size of 103⁄4 by 141⁄4 inches, or 11 by 17 paper stock.

Duplication services below these thresholds are not considered printing. If performance of the contract will require duplication in excess of these thresholds, contractors must immediately notify the contracting officer in writing and a waiver must be obtained. Only the Joint Committee on Printing has the authority to grant waivers to the printing requirements. All Agency waiver requests must be coordinated with

EPA's Headquarters Printing Management Team, Facilities and Services Division, and with the Office of General Counsel. Duplication services of “incidentals” in excess of the thresholds are allowable.

(3) The contractor may perform a requirement involving the multi-color duplication of no more than 100 pages in the aggregate using color copier technology, such pages shall not exceed the maximum image size of 103⁄4 by 141⁄4 inches, or 11 by 17 paper stock. Duplication services below these thresholds are not considered printing. If performance of the contract will require duplication in excess of these limits, contractors must immediately notify the contracting officer in writing and a waiver must be obtained. Only the Joint Committee on Printing has the authority to grant waivers to the printing requirements. All Agency waiver requests must be coordinated with EPA's Headquarters Printing Management Team, Facilities and Services Division, and with the Office of General Counsel.

(4) The contractor may perform the duplication of no more than a total of 500 units of an electronic information storage device (e.g., CD-ROMs, DVDs, thumb drives 1 ) (including labeling and packaging) per work assignment or task order/delivery order per contract year. Duplication services below these thresholds are not considered printing. If performance of the contract will require duplication in excess of these thresholds, contractors must immediately notify the contracting officer in writing and a waiver must be obtained. Only the Joint Committee on Printing has the authority to grant waivers to the printing requirements. All Agency waiver requests must be coordinated with EPA's Headquarters Printing Management Team, Facilities and Services Division, and with the Office of General Counsel.

1 Pursuant to the July 2008 guidance Promotional Communications for EPA, a thumb drive…