Solid Waste Removal SOW Revised.pdf

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FEDERAL CORRECTIONAL INSTITUTION

MARIANNA, FLORIDA

SOLID WASTE REMOVAL

STATEMENT OF NEED/ SPECIFICATIONS

United States Department of Justice I Federal Bureau of Prisons I Southeast Regional Office i ~ ACCEPTED

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Solid Waste Removal

U. S. Department of Justice Federal Bureau of Prisons, FCI Marianna

1.0 PURPOSE

To provide trash removal services for The Bureau of Prisons, Federal Correctional Institution, Marianna. FCI Marianna is located in Jackson County, Florida. The Federal Correctional Institution complex is comprised of different buildings which are all located on the Bureau of Prisons’ property. The buildings are listed referenced as:

Federal Correctional Institution (FCI) Federal Prison Camp (FPC/Camp) Shawnee Housing Unit

Dumpsters are located at various positions throughout the complex. It will be a requirement to provide service to each location. The schedule for pulls and delivery is located in the section entitled “Delivery and Performance” with allowances being made for an “as-need basis” and “emergency pull service” available within a 24-hour period after notification.

2.0 STATEMENT OF NEED

A. SIZE AND TYPE CONTAINERS

Containers to be furnished by the contractor shall be comparable in design and fabrication to containers manufactured by Dempster Brother, Inc., Lodal, Inc., A.E. Rausenbach, Inc., or equal and shall be or exceed sizes and capacities as shown in the Schedule of Containers. The containers are to be equipped with tip lids (if required) and the side doors. Stop latches and release chains are to be open to stops approximately 30 degrees, 60 degrees and 90 degrees, for the conveniences of the user. All larger containers shall be leak proof. Containers used for putrescible waste shall be drain fitted with a threaded plug to facilitate washing. Latched on the end doors shall be manual type or constructed in such a way as not to cause injury when opened.

B. SIZE AND TYPE OF VEHICLES

The pick-up and hauling vehicle shall incorporate a leak proof body with replaceable door seals and shall be fully enclosed. Vehicles shall be equal to or comparable in design and specification to the equipment manufactured by Dempster Brothers, Inc., Lodal, Inc., A.E.

Rausenbach, Inc., or equal; with the lifting capacity capable of picking up and dumping containers with the capacities shown in Schedule B. To prevent unreasonable delay in servicing collection stations caused by breakdown of the mechanical containers handling vehicle, a standby vehicle with a duplicate handling mechanism shall be provided by the contractor. A mechanically operated cover shall be incorporated on the vehicle to operate in such manner as to protect the container in dump position from the wind and to prevent spillage of materials across the back of the truck during dumping operations. Adequate measures will be taken at all time to prevent spillage or scattering to the truck contents or by other means.

C. CONTAINERS

1. The schedule of containers locations and container sizes included in this contract are specified for the purpose of location adequate receptacles for anticipated refuse generation.

The Contracting Officer is authorized to vary such containers and locations as deemed necessary providing the contractor has adequate lead time to make the necessary changes;

however, the contract will not result in a change contract price.

2. In the event the compactor(s) breakdown, the contractor will provide an extra container at no additional cost to the government, unless the repairs can be made within 24 hours. The size of the container(s) will be determined by the Contracting Officer’s Representative.

3. All containers shall be painted a uniform color and numbers assigned for the identification purposes. Containers shall be repainted, if necessary, to prevent rust and unsightly conditions.

4. Compactors/Self Contained Units: Rental will be required for a total of four (4) self-contained units/compactors (Locations A, B, C & D) approximately 34 cubic yards in capacity. The contractor shall perform all maintenance, repairs, and cleaning of all equipment associated with the self-contained units.

5. Containers: The contractor shall make available two (2) roll- off containers with approximately twenty (20) cubic yard capacities (locations E and F). The 20 yard roll-off containers shall be open top dumpters. The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the dumpsters.

6. Contractor Vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

7. Container: The contractor shall make available one (1) roll-off container with approximately forty (40) cubic yard capacities (location G). The 40 yard roll-off container shall be open top dumpster. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with this dumpster. This container is not required to be on the FCI property at all times. We would only utilize this type of dumpster during any future major renovations. It is being included to have this size available to FCI Marianna, should it be needed, rather than have to create a new contract with the awardee should this type container be needed in the future

D. COMPACTOR KEYS

The contractor will not have access to the keys that operate the two (2) compactors in location A & B. The appointed escort shall be the only authorized individual to unlock and operate the two

(2) compactors for the removal by the contractor.

E. SANITARY CONDITIONS

The contractor will be required to dispose of the miscellaneous trash and non-edible garbage in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The contractor will assume full responsibility for the compliance with all Federal State City and County laws, rules and regulations governing removal of waste materials. Collections must be made in contractors’ containers with must be fully enclosed, rat proof, leak proof, fire retardant, kept clean, sanitized and after dumping must be deodorized. Any trash or garbage scattered by the contractor on the institution grounds must be recovered and removed. The pick-up area must be left in a clean sanitary condition. The pick-up area includes all areas within fifteen (15) feet of containers in any direction. Contractor will be required to ensure that the unit is completely empty before returning.

Cleaning of the containers shall be the responsibility of the contractor. All containers will be washed and cleaned inside and out, once a week, during the months of March, April, May, June, July, August, September, and October and once a month November, December, January and February, or as they become malodorous or unsanitary or when determined by the Contracting Officer’s Representative.

F. MAINTENANCE OF CONTAINERS

The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance.

G. DISPOSAL FACILITY

The contractor must utilize a disposal facility for trash/waste that is in compliance with all Federal, State, City and County ordinances, laws and regulations. This shall include, but not be limited to, the regulations of the Environmental Protection Agency. A disposal facility is hereby referred to as a landfill which serves a municipal, institutional and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, fanning waste, discarded automobile tires (shredded or halved) and dead animals. The trash shall be removed and disposed of outside Government premises. The disposal of waste shall be in a legal and environmentally safe manner. The contractor shall provide written documentation to FCI Marianna stating that the approved landfill meets all Federal, State, and Local city regulations.

H. SUPPLIES OR SERVICES AND PRICES/COSTS TRASH SERVICE

Contractor to furnish all labor, equipment, vehicles and materials unless otherwise specified herein, necessary for and incidental to the collection and disposal of trash and refuge from indicated pick-up points at the Federal Correctional Institution Marianna complex, 3625 FCI Road, Marianna, FL 32446.

To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Contractor employees will be available to guide, direct or specifically orientate each Contractor employee.

I. DELIVERY AND PERFORMANCE

1. Collections will be provided at FCI Marianna between the hours of 3:30 AM and 5:00 AM CST, for the locations C, D and F.

2. Collections will be provided at the Federal Prison Camp and other outside secured perimeter areas, between the hours of 7:00 AM and 3:00 PM CST, locations A, B, E, and G.

3. Trash will not be segregated prior to pick-up. The "contents" of the compactor including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from Food Service and other departments within the institution. The open top containers will be used solely for construction demolition material. The pick-up schedule may be altered to meet the needs of the institution and the FCI may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification from the FCI, complete the additional pulls within 24 hours. Extra pull charges will not differ from the normal contracted rate.

LOCATION (A) CAMP FOOD SERVICE

This dumpster shall be stationary with a 33 yard self-contained closed container. This location shall be emptied every two weeks on Tuesday and on “On Call/As Needed” Basis.

LOCATION (B) WAREHOUSE

This dumpster shall be a 33 yard self-contained container. This location shall be emptied once per quarter and on an “On Call/As Needed” Basis.

LOCATION (C) FCI FOOD SERVICE

This dumpster shall be stationary with a 33 yard self-contained closed container. This location shall be emptied between 3:30 AM and 5:00 AM, twice a week, preferably on Mondays and Thursdays and “On Call/As Needed” Basis.

LOCATION (D) SHAWNEE UNIT FOOD SERVICE

This dumpster shall be a 33 yard self-contained container. This location shall be emptied on a monthly basis, the first Tuesday of the month between the hours of 3:30 AM and 5:00 AM and “On Call/As Needed” Basis.

LOCATION (E) IVEY WAREHOUSE

This dumpster shall be a 20 yard open top container. This location shall be emptied on an “On Call/As Needed” Basis.

LOCATION (F) MECHANICAL SERVICES

This dumpster shall be a 20 yard open top container. This location shall be emptied on an “On Call/As Needed” Basis.

LOCATION (G) DEMOLITION CONTAINER

This dumpster shall be a 40 yard open top container for construction debris. This dumpster does not need to be on site, unless specifically requested for any future renovations. This location shall be emptied on an “On Call/As Needed” Basis.

J. MISCELLANEOUS INFORMATION

The Bureau of Prisons reserves the unilateral right to change the number of pulls, increase or decrease the size and location of each compactor or container, whenever necessary through a modification to the contract.

Holiday Schedule - In the event a recognized government holiday falls on a scheduled pick up day, the contractor shall treat the next day as the scheduled pick-up day, within the terms and conditions set forth in the locations addressed above.

Inclement Weather Schedule - Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer.

The contractor will be required to replace those containers/dumpsters that are rentals, if applicable, and service any container modified due to security reasons or orderly institution operation.

Receipts / Invoices: The Contractor shall provide copies of all weight slips and destination slips of all trash removed from FCI Marianna. The receipts shall be addressed to the Contracting Officer's Representative (COR) at the FCI and shall be sent with the invoice for each month.

The weight slips are not a basis for payment, they are for record keeping purposes. The landfill charges for the rented compactors and the rented self-contained dumpsters shall be listed on separate invoices. Each invoice shall provide separate tonnage for each container pull and total amount charged for each.

The Contractor is solely responsible for full compliance with all Federal, State, Local and Bureau of Prisons laws, policies, rules and regulations. In the event that two or more of the regulations conflict, the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools, etc. needed to carry out the requirements of this contract.

K. CONTRACT COMPLETION

Upon completion of this contract, all Contractor furnished equipment must be removed from the Institution before the final invoice can be paid.

L. PERSONNEL SECURITY REQUIREMENTS

1. Once contract is awarded, all contractor’s personnel, including sub-contractors, will be required to successfully complete the security clearance process and obtain security clearance prior to any work being conducted on the premises of FCI Marianna. The majority of the forms may be completed off site.

2. Cell phones are not permitted within the secured perimeter fences of the FCI and Shawnee units.

3. Any recording devices, such as dash cameras, etc., must be disconnected prior to entering through the secured perimeter fences. If cameras cannot be turned off or removed, they shall be covered to prevent the camera from seeing and/or recording within the secured perimeter fences. Staff escorts should be allowed to verify that the cameras are disabled or that the lens are covered.

3. Likewise, transmitting devices, such as CBs, two way communication devices, etc., must be removed or disabled while within the secured perimeter fences.

4. Cell phones and removed equipment can be stored at the Rear Gate office prior to entry and then retrieved upon exiting the secured perimeter.

M. CONTRACT PRICING

Each prospective contractor must fill out the following applicable quote forms completely and accurately. Quotes are to include all landfill costs. Contractors shall submit photocopies of their permits with their quote.

Schedule of proposed new pricing:

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN AND

RENTAL OF THE COMPACTOR / CONTAINERS, ANY SERVICING (MATERIALS, PARTS

AND LABOR) THAT IS REQUIRED ON THE RENTAL MACHINERY AND WILL INCLUDE

ANY ENVIRONMENTAL OR FUEL CHARGES.

In the event that a particular dumpster / container is not emptied during any month, the government will only be charged for the rental portion of the charge and will NOT be charged any additional fees, such as “inactivity charges” or similar charges.

Below are the estimated number of pulls per location, per year, based on past years actual pull counts. The contractor is NOT guaranteed a specific number of pulls for any container. The government will not be charged any additional charges due to pulls being below the estimated totals.

A. Camp Food Service- 52 B. Warehouse - 4 C. FCI Food Service - 104 D. Shawnee Unit - 12 E. Ivey Warehouse - 26 F. Mechanical Services – 26 G. Demolition Containers - 2

BASE PERIOD: DATE OF AWARD THRU TWELVE MONTHS

LOCATION A: CAMP FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (B) WAREHOUSE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (C) FCI FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard

LOCATION (D) SHAWNEE UNIT FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (E) IVEY WAREHOUSE - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (F) MECHANICAL SERVICES - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (G) DEMOLITION CONTAINER - 40 yard open top container.

OPTION PERIOD 1: THIRTEENTH MONTH THRU TWENTY FOURTH MONTHS

closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (C) FCI FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (D) SHAWNEE UNIT FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (E) IVEY WAREHOUSE - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (F) MECHANICAL SERVICES - 20 yard open top container.

LOCATION (G) DEMOLITION CONTAINER - 40 yard open top container.

OPTION PERIOD 2: TWENTY FIFTH MONTH THRU THIRTY SIXTH MONTH

closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (C) FCI FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (D) SHAWNEE UNIT FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (E) IVEY WAREHOUSE - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (F) MECHANICAL SERVICES - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (G) DEMOLITION CONTAINER - 40 yard open top container.

OPTION PERIOD 3: THIRTY SEVENTH MONTH THRU FORTY EIGHTH MONTH

closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (C) FCI FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (D) SHAWNEE UNIT FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (E) IVEY WAREHOUSE - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (F) MECHANICAL SERVICES - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (G) DEMOLITION CONTAINER - 40 yard open top container.

OPTION PERIOD 4: FORTY NINTH MONTH THRU SIXTIETH MONTH

LOCATION (C) FCI FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (D) SHAWNEE UNIT FOOD SERVICE - 1 stationary, self-contained compactor with a 34 yard closed container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (E) IVEY WAREHOUSE - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (F) MECHANICAL SERVICES - 20 yard open top container.

MONTHLY RENTAL CHARGE:

PER HAUL CHARGE:

LOCATION (G) DEMOLITION CONTAINER - 40 yard open top container.