Solid Waste Collection and Disposal Service.pdf

City of Lowry Crossing

Request for Proposal

Solid Waste Collection and Disposal Service

Project 2026-09

The City of Lowry Crossing, Texas is accepting sealed proposals for Solid Waste Collection and Disposal

Service - Type of work: Collection, transport, and disposal of all residential and commercial solid waste, including refuse, brush, and tree trimmings, and bulky waste from the contract area to a disposal or processing site identified by the contractor. Information relative to this project and/or a complete proposal package may be obtained from Janis Cable at City of Lowry Crossing Administrative Office, 1420 S. Bridgefarmer Rd., Lowry

Crossing, TX 75069 or call 972-542-8678.

Sealed proposals shall be addressed to Janis Cable, City Secretary, City of Lowry Crossing, Texas, 1420 S.

Bridgefarmer Rd, Lowry Crossing, TX 75069 and shall be labeled “Project 2026-09, DO NOT OPEN” and

“Solid Waste Collection and Disposal Services”. Proposals shall be submitted no later than 9:00 a.m. on

September 17, 2026. It is the sole responsibility of the proponent to ensure that this proposal is actually in the office of City Secretary of the City of Lowy Crossing prior to the expiration of the time and date stated above.

Upon consideration of the proposals, the City of Lowry Crossing reserves the right to accept or to reject any and all proposals, to waive technicalities and to make any investigation deemed necessary concerning the proponents’ ability to provide the services as covered by the specifications, and to accept what in their judgment is the most advantageous proposals.

Patrick J. Kelly II

Mayor

Certification

I certify that the above “Request for Proposal: was posted on the city website and on the bulletin board of City

Hall, City of Lowry Crossing, Texas on the 24th day of August, 2026.

Janis Cable

City Secretary

INSTRUCTION TO PROPOSERS

SOLID WASTE COLLECTION AND DISPOSAL

1. RECEIPT AND OPENING OF PROPOSALS

The City of Lowry Crossing invites and will receive Proposals on the forms attached thereto, all information on which must be appropriately completed. Proposals will be received at the Lowry Crossing City

Administration Office until 9:00 a.m. Central Daylight Time on September 17, 2026, and read aloud that same date at 9:00 a.m. The envelope containing the Proposals must be sealed and addressed to Janis Cable, City Secretary, City of Lowry Crossing and plainly marked “Proposal for Solid Waste Collection and

Disposal” “PROJECT 2026-09, DO NOT OPEN”.

2. PREPARATION OF THE PROPOSAL

All Proposals must be prepared and signed by the Proponent in the form attached hereto. Additional copies of the Proposal form may be obtained from the City on request. All blank spaces in each Proposal

Form together with appropriate schedules must be completed in full, in ink or typewritten, in both words and figures.

If a unit price or lump sum already entered by the Proponent on the Proposal Form is to be altered, it shall be crossed out with ink and the new unit price or lump sum entered above or below it, and initialed by the

Proponent in ink.

Each Proposal, together with appropriate schedules, must be submitted in a sealed envelope bearing on the outside the name of the Proponent, the Proponent address, and plainly marked “Proposal for Solid Waste

Collection and Disposal” “Project 2026-09, DO NOT OPEN”. If forwarding by mail, the sealed envelope containing the Proposal must be enclosed in another envelope addressed as specified in the

Proposal.

Any Proposal may be withdrawn in writing to the City Secretary prior to the above scheduled time for the opening of Proposals or authorized postponement thereof.

Any Proposal received after the time and date specified shall be returned unopened.

3. RIGHT TO REJECT

Until the final award by the City of Lowry Crossing, the City reserves the right to reject any and/or all proposals. The City may consider the lowest two responsible bidders, the offer that provides the City with the best value, and any other factor allowed under Chapter 252 of the Texas Local Government Code.

Costs incurred in the preparation of a proposal are the sole responsibility of the Proposer. Each Proposal must be accompanied by a certificate of insurance evidencing the coverage set forth in the General

Specifications. The City intends that the Contract(s) shall be awarded within thirty (30) days following the date that Proposals are publicly opened and read.

4. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO THE CONTRACT

The contracts shall be deemed, as having been awarded when formal notice of award shall have been mailed by the City to the Proponent by certified mail, return receipt requested.

The Proponent to whom the contracts shall have been awarded will be required to execute the Contract on the form attached hereto (or such form as may mutually be agreed upon by the City and the selected

Proponent) and to furnish requested insurance certificate for various liabilities. In case of the Proponent refusal or failure to do so within twenty (20) days after the Proponent’s receipt of formal notice of award, the Proponent will be considered to have abandoned all Proponents rights and interests in the award, and the award may then be made to the next best qualified Proponent or the work advertised for Proposals as the City may elect.

5. SCOPE OF WORK

The City of Lowry Crossing invites sealed Proposals for residential and commercial garbage collection and disposal, including collection of bulk and brush pickup. The City estimates that it has approximately

1175 residential units and 12 commercial units.

Proposed contractors must provide good customer service and use equipment and procedures that will reduce wear and tear on City streets. The City has no alleys and all collections will be street side pick-up.

The goal is to use Semi-Automated Vehicles; however the City will consider Automated Vehicles as an optional item provided the driver will get out of the truck to deal with issues such as loose trash, blowing trash, bags outside the polycarts, etc. The City also allows for street side pick-up of polycarts and up to two plastic bags placed next to the polycart.

City Consideration will include the following features offered by proposers:

GENERAL SPECIFICATIONS

1. Contractor with minimum 5 years experience with clients of similar size

2. Initial 5 year term with options of two five-year term extensions

3. An itemized list of the equipment available for use on the Contract. Collections made with not more than two trips on streets using Semi-Automated Compacting Vehicles or optional Automated

Compacting Vehicles if truck is 15,800 pounds or less at empty and no greater than 26,800 pounds fully loaded.

4. Door pick-up for qualifying disabled and elderly households

5. Customer Service Response Center with adequate personnel

6. Hours of Operation from 7am to 7pm for residential, commercial, and industrial unit pick-ups

7. Contact person as primary contract response for City of Lowry Crossing account

8. Contractor shall provide proof of general liability, automobile liability, and workers compensation and employers liability with the city listed as certificate holder

9. For residential services contractor to provide:

a. 95 gallon Poly Cart for once a week garbage collection

b. Brush and Bulky collection twice a month for two cubic years with call in required

10. Price and Method of Payment - The Proposer will be responsible for billing and collecting all fees associated with Solid Waste Services to residents and Commercial/Industrial units. The Proposer will also pay the City a 10% franchise fee on a monthly basis

11. The sanitation service provider will provide donated special collection services for important and community events and for City locations.

The Contractor must demonstrate that general garbage waste is taken to the landfill.

The work under this Contract shall consist of the items contained in the Proposal, including all incidentals necessary to fully complete said work in accordance with the Contract Documents. It should be noted that the City does not pay Federal Excise Taxes and/or Texas and local retain sales and use taxes. Tax exemption certificates can be provided upon request to the selected Proponent.

Should the sanitation service provider decide to observe any holiday by the suspension of collection service on the holiday, such provider will in no manner be relieved of the obligation to provide collect service at least once per week.

6. CONDITIONS

Each Proponent shall be fully acquainted with conditions relating to the scope and restrictions attending the execution of the work under the Contract. The Proponents shall thoroughly examine and be familiar with the General Specifications.

The failure or mission of any Proponent to receive or examine any form, instrument, addendum or other document, or to become acquainted with conditions existing, shall in no way relieve the Proponent of any obligations with respect to the Proposal or to the Contract. The City shall make all such documents available to the Proponents.

The Proponent shall make the Proponent’s own determination as to conditions and shall assume all risk and responsibility and shall complete the work in and under conditions the Proponent may encounter or create, without extra cost to the City.

The Proponent’s attention is directed to the fact that all applicable State and Federal Laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the work to be performed shall apply to the Contract through, and they will be deemed to be included in the Contract as though written out in full in the Contract.

Proponents must comply with the conflict of interest provisions of the City Charter and Code of

Ordinances. Prior to the submission of a proposal, Proponents may be required to file with the City

Secretary a disclosure of interest. Proponents are obligated to provide updated information concerning the disclosure of interest, as warranted, throughout the time the proposals are being considered.

7. ADDENDA AND EXPLANATIONS

Explanations, such as the meaning or interpretation if the invitation, specifications, definitions, etc., desire by a prospective Proponent shall be requested of the City in writing, and which will be forwarded to each

Proponent. Every request for such explanation shall be in writing addressed to the City Secretary. Any verbal statements regarding same, by any person, pervious to the award, shall be unauthoritative and not binding.

Addenda issued to prospective Proponents prior to date of receipt of Proposals shall become a part of the

Contract Documents, and all proposals shall include the work described in the Addenda.

Any and all such interpretations and any supplemental instructions will be in the form of written Addenda, which, if issued, shall be mailed by certified mail, return receipt requested, to all prospective proponents

(at the respective addresses furnished for such purposes).

8. NAME, ADDRESS, AND LEGAL STATUS OF THE PROPONENT

The proposal must be properly signed in ink and the telephone and address, including the County and

State, of the Proponent given. The legal status of the Proponent, whether Corporation, Partnership, or

Individual, shall also be stated in the Proposal.

A Corporation shall execute the Proposal by its duly authorized Officers in accordance with its corporate by-laws and shall also list the State in which it is incorporated. A partnership Proponent shall give full names and addresses of all partners. Partnerships and individual Proponents will be required to state in the Proposal the names of all persons interested therein.

Anyone signing a Proposal as an agent of another or others must submit with the Proposal, legal evidence of the signer’s authority to do so.

City of Lowry Crossing, Texas

Solid Waste Collection and Disposal Project # 2026-09

On a separate sheet of paper, please provide any additional fees are charges and types of containers.

Item # Description of Service Pick Ups

Per Week

Estimated number of

Units

Fee per

Unit Per

Month

Annualized Quote

Residential curbside refuse one 95

Gallon cart collection and disposal 1 1175

Residential curbside refuse additional

95 Gallon cart collection and disposal 1 0

3 95 Gallon Commercial Container 1 6

Additional 95 Gallon Commercial

Container to same customer 1 0

5 4 yard Commercial Dumpster 1 1

6 6 yard Commercial Dumpster 1 2

20 yard Commercial Dumpster 1 2